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Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
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Hotel Info Form
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Rockville MD to Nashville = 675 Miles / 11.5 hrs non-stop 9/3/09: > Per APW - > Debriefing you on my meeting yesterday with Carolyn Herman. She had done some looking around, but waited to see what i brought her. Once I showed her the IOG, she was pretty deadset - New Orleans is too far away. > She is now thinking about going to Nashville instead. Sorry for the exercise in futility. > Could you work up a new proposal for Nashville? > All the same info applies, except for the destination. A few notes: 1. Would like "Instruments out twice". IE - a clinic and a performance. She was interested in a clinic at Vanderbilt U. 2. Open to going to the Grand Ole Opry, but would also like a "non-country" performance - Symphony would be great 3. Really liked the idea of a river cruise in NO. Is there something like that available in Nashville? > Let me know if you want me to write up a new PTP. She asked if we could have this to her faster than two weeks from now, and I told her I'd see what we can do, but I didn't promise anything. 9/3/09: > BJS replied to APW - > Gad Zooks! She must have not been a very good geography student :-) > Not a problem, we can do this, no need for a new PTP, your notes here today are fine. I will be in touch if I have any questions. I will do my best to get it done before two weeks! I will advise the folks in NO that they will NOT be heading their way . . . 9/18/09: > APW has PTP Presentation Meeting scheduled for this Monday, 9/21/09 at 10:00 AM. > BJS completed IOG. > BJS secured hotel (Opryland Hotel). > BJS faxed CQRs. > HMS, please make attachments and review / update / proceed as needed. BJS to complete PTP this weekend and forward to APW no later than Sunday afternoon. __X__ HMS __X__ 9/21/09: > APW met with Clinet and presented PTP. > Very pleased, awaiting quote from Adventures by Dawn and Booster OK. > Not thrilled with Dave & Busters since they have one at home, maybe someplace else would be nice. > Also, it is the Music Dept., Band, Choir & Orchestra. 9/28/09: > Rec'd quote from Adventures by Dawn. > BJS entered in system then sent PPBCC to APW and she will forward to client. 10/8/09: > Per APW EM following conv with Directors - BJS sent this em on to HMS for her review as well. > BJS updated IOG to include possible Studio B Tour & recording session. > Changed Dave & Busters, per their request, to Aquarium Restaurant. BJS originally suggested the Saloon, but it is downtown and sicne they are going to be at the Hermitage and then OpryMills after lunch - might as well do lunch at OpryMills. The Aquarium Restaurant - BJS saw in the Nashville Visitor's Guide. > Clinic - In addition to the Band Clinic already confirmed by Dwayne Sagen at Vanderbilt, we will also now need an Orchestra Clinic (held at the same time at Vanderbilt) and a Choir Clinic - also at the same time, but BJS will contact either Deen Enstminger or Jim Kimmel - both at Belmont University for the Choir Clinic. > HMS, please check into Recording Session and the Aquarium Restaurant, and then BJS will prepare revised rates. > Group would also like to see the cost for adding a Saturday night stay to the trip and corresponding Meals on Sunday. > BJS sent EM to APW re: Transportation - are they doing it or are we - if CCIS, who is their choice. ____ HMS ____ 11/5/09: > BSJ completed CN and mailed to Carolyn via USPS 2-Day Service. > K and First Payment Due 11/20/09. 11/23/09: > BSJ was not certain if he included Studio B info sheet in CN, so BJS mailed a copy to Carolyn's attention and asked her to review and complete Pg.2 and then send it back to Nashville as directed. 11/24/09: > Amanda rec'd EM from Carolyn - Amanda, I thought that I would just let you know that we just got the final approval for our trip, so I can being the paperwork to get the contract and check written. Also, we have had a greater response from the kids than we anticipated. I can’t give you exact number right now, but I want to say that we have 130ish kids signed up to go, who have paid me a deposit. Please tell me that this is not going to be a problem. (We can slip by with a few less chaperones if we need to for the hotel room.) Carolyn > BJS replied to A that this was great - make sure she keeps her maximum bus capacity in mind so as not to go over and kill her budget. > Also asked that she get us a good approx. of total number of students and adults ASAP so we can up our numbers as needed. 12/9/09: > rec'd check #30414, $19,240.00 along with signed K. 12/11/09: > BJS mailed W-9 to school as requested. 1/4/10: > BJS mailed copy of signed K back to group. > HMS, as this is now UNDER CONTRACT and funds have been received, please review and proceed as needed. Thanks! ____ HMS ____ 1/11/10: > Per APW - directopr says group looks to be at 143 students and 10 adults for 153 total pax. > FORMS are due this Friday, 1/15/10, so BJS and HMS decided to await receipt of Forms before making any changes. 1/15/10: > Carolyn called and LVM for BJS as APWs VM was full. > She has some questions about the RL. > BJS returned call and LVM at school and cell. 1/21/10: > Rec'd final version of RL, FPGF, HIF. > Total Pax = 152 (138 + 14) > Rms / Pax 33 Q / 132 02 T / 006 07 D / 014 00 S / 000 TOTALS = 42 ROOMS and 152 PAX (138 + 14). > BJS updated IOG and Bible accordingly. > HMS, as these numbers are now GUARANTEED, please review and proceed as needed. Thanks!!! _2/16/10___ HMS ____ 2/9/10: > BJS and JAF completed Final INV, #4824, $41,081.50 due 01/29/10. > BJS placed order for 139 (138 + 1 for Director's daughter) CAV DVDs + a Mosaic Print for the Music Dept with our compliments. > BJS em JAF quote form based on final numbers. 3/10/10: Choral Director = Jackie Serratore Orchestra Director = Carolyn Herman Bnad Director = Joseph Trettel. > BJS completed FI Packet and FXSON to APW so she can delivere to school at 10AM Friday AM. 3/11/10: > BJS emailed FI to Leslie at Opryland Resort, APW, HMS, WAH, and faxed to bus Company. >
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