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Sat Feb 01, 2014
Trip Name
Academy for the Visual and Performing Arts Choir-Williamsburg, VA-05-27-2011
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Academy for the Visual and Performing Arts Choir
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Toronto, ON, CANADA,
Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
2/1/11: > BJS completed IOG and then made attachments, ran rates and completed PTP. > BJS emailed PTP Pack to Don and copied DSC and WAH. > PTP shows two hotel options with slightly different rates - Crowne Plaza or the Holiday Inn Patriot. > Crowne has full American and Holiday Inn is Deluxe Continental. > If they'd like to delete CAV, $10 less. > Delete Charms and delete $5 per person. > BJS to send PPBCCs directly to Don as they are received. > Attachments are all based on the group staying at the Crowne Plaza, including rates on Bible Screen. 2/3/11: > BJS sent EM to Don woth PPBCC for Venture & Fun Tours. Copied DSC. 2/7/11: > BJS sent PPBCC for Newton quote to Dona dn copied DSC. 2/15/11: > BJS had correspondence from Don and he thinks the trip is a go! > he has to get final confirmation from his boosters - then will advise. 2/18/11: > BJS sent EM to DSC - need to have their hotel choice - Crowne Plaza or Radisson. 2/24/11: > DSC sent BJS PTP Rev 1 which she did up and sent to Don - deleting the CAV and Charms. > Rates dropped by $15 pp across the board. > BJS updated rates on Bible screen. These are for the Crowne Plaza - we are still awaiting his decision on which hotel he wants to use, Crowne Plaza or Holiday Inn Patriot. 3/9/11: > Per DSC conv with Don - go with Holiday Inn Patriot Hotel since it is a bit less expensive. > BJS updated PTP K Version and rates on Bible screen. > BJS alerted Ninffer to hotel choice and asked for confirmation. > BJS requested K from Venture. > BJS completed CN and mailed via FX2-Day service. > Booster Mtg is 3/15/11 and BJS wanted Don to have everything in his hands for that meeting so it could be easily turned around in order to meet due dates. > K, TPL, Musicale Application, etc all due 3/16/11. > FIRST PAYMENT = 3/21/11 > Forms = 3/28/11 > Final balance = 4/12/11. > BJS scanned and emailed to DSC, JAF & WAH. 3/23/11: > Rec'd signed K, Travel Planner Letter and Musicale Application. > HMS, as this is now UNDER CONTRACT, please review and preoceed as needed. FYI Form set is due 3/28/11. ____ HMS ____ 5/4/11: > BJS sent three options to DSC for Don's decision since numbers are half of what was contracted. > Told her we needed his definitive answer by 3PM Friday, 5/6/11. > Copy of options in file. > HMS, once we have his decision, we can proceed as will be required. > Total Pax = 25 (23 + 2) > Rms / Pax 5 Q / 20 1 T / 03 0 D / 00 2 S / 02 (Adults) TOTALS = 8 Rooms and 25 PAX (23 + 2). > BJS updated BIBLE. > BJS updated numbers on IOG, but will need his option decision before it can be completed updated and considered official (as far as inclusions are concerned). > NO CAV dvd and No Charms. > BJS will email JAF info for Final INV, once we have Don's decision. > HMS, hold off ordering anythng until we know what Don's decision is regarding meals, etc. ____ HMS ____ 5/6/11: > Per BJS conv with DSC - going woith OPTION #1 a.. Delete the Two Comps (so there will be 0 comp packages) b.. Delete the Two Busch Meal Coupons for the Two Lunches (The Dinner Meal Coupons will remain) By doing this, the package rates will not change. > Coach will be a 36 (client is not aware) 5/13/11: > BJS canceled coach with Venture per Don's request. > transportation is ON OWN.
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