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Wed Oct 12, 2011
Trip Name
Hampton High School Choir & Orchestra-New York, NY-'2012-03-23'
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Trip Notes
( Print Note )
( E-Mail Corporate )
Allison Park to NYC = 385 Miles / 7 hrs non-stop 5/26/11: > BJS created IOG. 5/31/11: > WAH met with Parent. > The Director has been doing it himself. > Extremely pleased. > In holding pattern . . . 6/15/11: > BJS rec'd call from Lisa Lombardo on office's mail VM. > She has been trying to get ahold of Wayne for some answers . . . > lkljal@yahoo.com > Dates have changed to March 23 - 25, 2012. > Have received another quote which was not all-inclusive, but it did have them staying in Manhattan (Holiday Inn on 57th she thinks) . > Wants to see what we can do wht a Manhattan property for tonight's meeting! > Could not get anythong confirmed, but did find that the Crowne Plaza is Sold Out over the new dates. > BJS updated dates on IOG and Bible. > Asked BMG for help with new dates in both NJ and Manhattan. > BJS sent EM to Lisa as she had given away all of her copies of the PTP I prepared earlier and WAH presented - Lisa: Not knowing how much longer you'd have access to email before this evening's meeting, I decided I better go ahead and get this to you now. It is a copy of the original proposal, using the original dates of March 9-11, 2012. Please confirm your receipt of the attachment. Per our conversation late this afternoon, I do know that the Crowne Plaza Meadowlands is already Sold Out over the news dates of March 23 - 25, 2012. It is one of the many high quality properties we use in the Meadowlands area and I have put out requests to several other properties in the near vicinity. It is a great location due to its proximity to Manhattan, being just outside the Lincoln Tunnel, and the great rates the area offers when compared to Midtown Manhattan. I also mentioned that the Group Sales Director with whom we usually work is out of the office until tomorrow, so I am unwilling to quote a package rate using the Holiday Inn on 57th, since I cannot guarantee their rate and availability without speaking to him first. We never present something to a customer without knowing first that it is truly available. I did receive a few quotes from other Manhattan hotels; however, their rates were not student friendly. I should be able to have an answer from the Holiday Inn tomorrow as well as some other options in the Meadowlands area. As to some of your other questions, the Clinic for the Orchestra is tailored to your group, so the fact that they are a string orchestra and not a full orchestra is completely fine. The program for the New York Philharmonic Concert on the new date is Christoph von Dohnanyi conducting Adagio, Fugue, and Maenads' Dance from The Bassarids by Henze and Symphony No. 9, The Great, by Schubert. I hope this helps and I look forward to hearing from you following tonight's meeting regarding any other changes or concerns you may have. Remember, since we do not pre-package any of our tours, we can do whatever you want, for the budget you desire. Thanks again and I look forward to our continued work together. 6/15/11: > BJS followed that EM with this - Lisa: I thought I had better send some of the attachments as individual files, just in case the previous email never made it through to you since it had such a large attachment. Here is the cover letter I sent, and the files are attached - not a pretty as the large .PDF file when in color and all together, but this will definitely serve its purpose if necessary. 6/21/11: > rec'd EM from Lisa - Have you been able to get any of the details you were waiting for from Manhattan properties yet? We are currently looking at 3 different offers. Our game plan is to put together all the elements we like best from each tour and put them into one. Then we will come back to you to quote on those items. Let me know about staying in Manhattan as opposed to NJ. Thanks, LISA 6/21/11: > BJS replied with - Hi Lisa, Thanks for getting back to me. I was waiting to hear from you following your meeting last week. We do have a several options, in both Manhattan and New Jersey. The Manhattan properties are inherently more expensive due to NY taxes, hotel occupancy taxes, and required union fees for baggage handling, etc. Hotel breakfasts, in the city, are also more expensive. The convenience of being downtown is nice, but it comes at increased cost. Obviously, the choice is yours, and we are happy to place your group where ever they'd prefer and the budget will allow. Have your dates been confirmed as March 23 - 25, 2012? Please advise as soon as possible. I anxiously await receipt of your final list of inclusions so we can prepare your package accordingly. Thanks again and I look forward to our continued work together! 6/21/11: > Lisa's reply - Yes our dates are confirmed and approved by our school, so we are goo to go there. March 23-25. I will let you know exactly what we are looking for soon. LISA 6/21/11: > BJS replied - Thanks Lisa, I will mark the dates confirmed and await your list of final inclusions. Talk to you soon, Bryan 10/11/11: > Still nothing from Lisa, so BJS sent email - I am writing to see if your group is still looking to go to New York this coming Spring. When we last corresponded, you were waiting for the group to make some final inclusion decisions and then you were going to have us put together a proposal based on these specific inclusions. Please advise as soon as possible as to your plans. Thanks, 10/12/11: > rec'd EM from Lisa - Thanks for following up. With the initial cost estimates, we found Only 31 students who were willing or able to participate at the price level we were at. Maybe because, some of these kids are already traveling with the band, or because we are a new organization still trying to gather interest and members or maybe because some of these kids are involved with the Latin and Spanish club trips or maybe all these things combined or maybe just cost, but with only 31 students less than 1/3 of the entire group it was not a viable trip for us. We will try again in the future as we gain members and interest, but thank you for your help with this. I think we will still do someting but it will be a day trip and we will build for next year. LISA 10/12/11: > BJS sent response to Lisa - Thanks Lisa, I appreciate the feedback and wish you well as the program continues to build – and trips are a great way to spark interest! I would like to make suggestion, for what it is worth - for the choir’s next overnight trip you may wish to consider a destination other than NYC, for of all the cities we send groups to, it is definitely the most expensive. Please give me a call when you ready to begin planning for next year and I would be happy to be of assistance. Thanks again and best wishes for a successful year!
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