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Sat May 12, 2012
Trip Name
St. Catherines School 6th Grade-New York, NY-05-09-2012
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Toronto, ON, CANADA,
Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
6/16/11: > Dates were originally May 6 - 8, 2012, but DSC just said they need to change to Wednesday - Friday, May 9 - 11, 2012. > BJS sent EM to Sarah at Hyatt Place Meadowlands to give her new dates and asked for K. > Wants the 1-81 passenger coach from Venture - BJS sent Jessica an email to let her know we need to get it on their books. > BJS started a most basic IOG . . . > 8 Comps will be to cover all of the comps via the ESBC program since they have already sent a $5000 deposit check. 9/29/11: > rec'd additional specs via RFP - > Wants to start off with a walk thru Central Park when they get there. Trip similar to last year...with a few changes > Ellis Island Tour > Ground zero > MOMA Program like last year > UN tour - would like early in the day > Highline Park Walk > Top of the Rock > One (1) Broadway show - Amy to send BSS form > All meals - wants SPRQ, Susie's and Sylvia's. 12/12/11: > Bus and hotel are secured / under contract. > BJS completed IOG and was able to include all she asked for except Highline Park Walk (whatever that is) and Ground Zero. > BJS called DSC and discussed - cannot create hours inthe day, so we are going to proceed with IOG as prepared in order to get her the PTP this afternoon. > HMS, please review and make attachments and reservations as needed. BJS needs to get PTP to DSC this afternoon if at all possible. Thanks! __X__ HMS __X__ 12/12/11: > BJS ran rates and then completed PTP. > BJS scanned and emailed to DAC and JAF. > BJS then sent individual files to DSC. 12/13/11: > Per DSC, extremely pleases with everythong, but wants to add two (2) more comps for a total of 10. > BJS told DSC the rates would increase by $16 across the board. She suspects that this will be fine and will share with client today. > BJS made no changes to system - will await the final approval; and Go to K. 12/21/11: > DSC finally spoke with client. Changes are all OK and she wants to add a $10 MC in for Dinner en route on the way home Friday. > Per DSC, PLEASE SEND CONTRACT NOTEBOOK TO DSC and she will deliver. > BJS updated IOG and Bible, then added dinner en route attachment. > HMS, as this is going to K, please review, update attachments, check dates and times especially since we changed some stuff around in order to accommodate the Lunch at Sylvia's, and proceed as needed. > BJS to mail CN via FXSON on Friday, 12/23/11. Thanks! _1/2/12_ HMS _1/2/12_ 1/2/12: > BJS completed CN and then scanned and sent to DSC and JAF. > Mailed CN to DSC via FX and she will deliver to Amy at the school. > Group has already made first payment ($8,000.00) back in July, so BJS marked as Under Contract. 01/20/12: > rec'd signed copy of K via fax. 01/25/12: > BJS had JM mail fully executed copy to Amy Blake. 01/27/12: > Rec'd check #50184, $18,709.50. 2/15/12: > rec'd OK to PAY via fax for 77 Spiderman tickets. 2/17/12: > rec'd Official Travel Planner Letter. 3/15/12: > rec'd FPGF, RL & HIF via fax on 02/29/12. > Total Pax = 77 (67 + 10) > RMS / PAX 16 Q / 64 01 T / 03 05 D / 10 00 S / 00 TOTALS = 22 ROOMS and 77 PAX (67 + 10). > These niumbers are within K minimums, so no need to adjust. > BJS updated Bible and IOG. > BJS placed order for 67 CAV dvds + 1 mosaic. > JM prepped RL Packet for Hotel on 03/05/12 and BJS faxed today. > BJS mailed and emailed Final INV #5232, $11,589.50, to Amy, DSC and JAF. > HMS, as these numbers are now Final & GUARANTEED, please review and proceed as needed. Thanks! _X___ HMS 3/27/12 3/15/12: > BJS scanned marked K of GPF / RL Version Quote and emailed to JAF. 4/11/12: > Rec'd check #50995, $11,589.50. > Pending no other changes, Account is PIF.
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