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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
11/30/99: > DSC met with Committee of 3! Wants 3 comp packages!!! This will add +/- $40 to each students package!!! > Hotel = Embassy Suites, then Courtyard Marriott Meadowlands, then see me for additional suggestions if needed. > Bus co, needs three quotes for 1-47. Try Newton, National, & Tourtime. Must have three quotes. See me if you need other suggestions. > Budget = $400 - 500 All-Inclusive. > 2 Musicals, prefer evening 1st Choice = Lion King or Jekyl & Hyde, 2nd Choice = Saturday Night Fever and 3rd Choice = Kiss Me Kate. MPM, Budget is very tight - make show selection based on best seats for the $$$, but try to avoid rear balcony if at all possible. > Museums - MET Museum, The Cloisters, Whitney Museum. > Medieval Times Dinner Attraction (Lyndhurst, NJ) > Shopping Time - FAO Schwarz, Saks, etc. > Empire State Building, at night if possible. > Since Seaport Liberty Cruise doesn't open until 3/25/00, try Circle Line. I think they have a two hour cruise year round. MPM, Budget is very tight - do they have a 1-hour option for less money? > Lunch or Dinner at Suzie's with time to visit SoHo area. > Ice Skating at Rockefeller Center (as an option for those who'd like to do it. Please get prices for admission & skate rental, as well as operating hours, etc.) > Lunch or Dinner at Mars 2112 - MPM, Budget is very tight, so select menu accordingly. > Dinner at Ellen's Stardust Diner. > Lincoln Center Tour or Radio City Music Hall. (I selected Lincoln center since I thought it would be cheaper!) > BJS completed IOG & Bible and entered the majority of the items in the system. > DSC hopes to present PTP by 12/8. _X___ SMP __X__ __X__ MPM __X__ 12/7/99: > BJS completed PTP. > MWL, plesae process per SOP and fax copy to DSC. > DSC to p-up original on Wednesday and then meet with Client later this week. __X__ MWL __X__ 12/17/99 > Per DSC, Carol left message that principal approved the NY trip. > Carol is waiting for feedback from students and parents. > Could there be hope???? 1/6/00: > Spoke with Debbie C. she is tring to contact Carol and get answer as our DDD for hotel is up. MPM 1/6/00: > Client ready for Contract. > Wants to switch to World Trade Center Observation Deck unless it is more expensive. If so, keep Empire State. DSC to advise and we will list in Contract accordingly. > Needs Coach from Newton, SMP already secired. > DSC to pick-up Contract for delivery on Friday, 1/7/00. > She will call client and let her know of abbreviated deadline schedule. > MPM please review and confirm as needed. I would like to complete Contract Packet this afternoon if at all possible. Please advise as to any OK TO PAYs that I need to include with contract packet. FYI: The Contract & Deposit/First Payment of $200 pp are to be due next Friday, 1/14/00. __X__ MPM __X__ 1/6/00: > Need Okay to Pay for: Jekyl & Hyde (check to be sent Fri 1/7/00) Embassy Suites (was due 12/20/99). 1/6/00: > BJS completed Contract Packet and OK to PAYs for Jekyll & Hyde and the Embassy Suites Deposit. > MWL, please process per SOP. DSC to p-up either this evening or tomorrow am. > DSC to deliver Notebook & OK to PAYS (put in inside front pocket of CN) on Friday am and try to get decision / signature on OK to PAYSs; otherwise, they are due back in our office NLT 3pm, Friday, 1/7/00. > Contract and Deposit ($200pp) due: 1/14/00. > As this has gone to contract, please review and confirm as needed. Thanks! __X__ MWL __X__ __X__ SMP __X__ __X__ MPM __X__ 1/7/00: > DSC delivered Contract Notebook & OK to Pays for Jekyll & Hyde & Hotel. They have decided not to sign and thereby take their chances. So, we will see. . . > They were most appreciative of deadline schedule & amounts due. > Cancel coach with Newton, they have decided to do their own transportation. BJS reprinted Bible accordingly. __X__ SMP __X__ __X__ MPM __X__ 1/13/00: > B JS spoke with Shelia Beville. She will be bringing by the Contract, Deposit / First Payment, FPGF & Hotel Info Sheet tomorrow afternoon. > She was concerned that they only have 27 paying participants and the rates were based on 29. BJS told her that for a few dollars we would not worry about any adjustment. 1/14/00: > Shelia LM for BJS to call. (1:25pm) > BJS called and LM (1:35pm) 1/14/00 > Sheila Beville stopped by the office and dropped off: > Check # 16725, $5800.00. > Signed Contract. > FPGF, Rooming List, and Hotel Information Form. > Total Pax = 32 (26 + 6) > Rms / Pax 2 Sx / 12 2 Qt / 10 1 Qd / 04 1 Tp / 03 1 Db / 02 1 Sg / 01 > TOTAL ROOMS = 8 TOTAL PAX = 32 (26 + 6) > UNDER CONTRACT, please review & confirm as needed. THANKS! > MWL to fax Charter Co. Info. Form as they are doing their own transportation. __X__ MWL __X__ _X___ SMP __X__ __X__ MPM _X___ 1/18/00: > Received Charter Company Information Form from Client. __X__ MPM __X__ 1/27/00: > BJS prepared Statement & INV #2572, $10,490.00. Due: 2/1/00. > BJS faxed & mailed to Client. > MWL, please complete process per SOP. > Shelia called to discuss what happens if bad weatehr & no school during trip - I told her we would workl to reschedule or refund what we can. If we can't get it back, neither can they. She said they would prefer to reschedule if it would come to that. . . I told her we'd cross that bridge when & if we got to it! > She said that they may be a bit late with the payment due 2/1 due to no school. I told her to keep us posted. __X__ MWL __X__ _X__ SMP _X__ (see note from 1/14/00 as well) _X__ MPM _X__ (see note from 1/14/00 as well) 1/28/00: > Bryan please check IOG dated 12/7/00 to make corrections. > Bryan please check previous IOG's on all client files in case I have to make adjustments. Thanks. MPM ___X___BJS___X_____ 1/28/00: > BJS revised IOG based on MET Museum / Lincoln Centre switch. > System is correct! 1/31/00: > Carol Cuneo called (as expected) > Did not understand complimentary credits on the final invoice. Thought the single package person (Shelia Beville) was paying $980. In reality, she is paying the difference between $710 (the double occupancy rate) & $980 = $270. > BJS explained at length. I think she finally understands. . . Who knows! 2/3/00: > Witney Museum: Students not to take in backpacks or ink writing untensils. It will slow the visit as the back packs would be searched. Leave on bus. __X__ BJS __X__ 2/4/00: > Carol called, has a student who may not be permitted to go due to health reasons. I told her that as her Individual Cancellation Deadline was 2/2, there was nothing we could do. She will get all their stuff and the count remains as guaranteed at 32 (26 + 6). Not happy, but she seems to understand. . . 2/4/00 > Sheila called. > Per conversation with MWL, she will be dropping off a check on Monday. 2/8/00: > Received Check #16766, $10,490.00 Invoice #2572 PIF. 2/9/00: > DSC has scheduled final Pre-Trip meeting for Friday, 2/11 at 10 AM. 2/10/00: > BJS completed FI. > MWL & SMP, please complete processing per SOP. DSC will be by to pick up on Friday morning at approximately 9:15 AM and depart for LDHS by 9:35 am. > BJS prepared two receipt forms, one for everything going out on Friday and then another for the Saturday Night Fever tickets whenever they arrive. __X__ MWL _X___ __X__ SMP __X__ 2/11/00: > DSC delivered FI packet to Client, then returned Receipt Form to office. > Saturday Night Fever tickets to be delivered upon receipt.
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