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Patterson Mill High School Orchestra-Orlando, FL-03-21-2012
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Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
3/18/11: > BJS added to system. > Shace contacted BJS back in early February re: possible Orlando Trip for 2012. > He heard about us from our other clients in Bel Air, MD. > Cindy James will be his AE. > Cindy is presenting PTP on Monday, 3/21/11. > Wants Festival Disney Competition + an additional MMDays performance in the Park. > Dillon's is the charter co they usually use. > BJS sent CQR to Dillons as well as several others. > BJS completed IOG. > BJS has rates for BV Suites and All-Star Resort - they can select . . . 3/20/11: > Following Shane's PTP meeting with Cindy, BJS received the following questions via email - 1. Do you have a sample payment plan in case parents ask? 2. What is the deposit schedule? 3. Since we are planning on going to Universal, what is the park breakdown on Friday and Saturday? Can we choose the parks? Are the awards at Magic Kingdom? 3/21/11: > BJS replied as follows - 1. Payment is usually made in three installments; however, since you are planning far enough out to be able to take advantage of our Early Sign Bonus Comp Program, we will break it into four (4) payments. The first would be a $100 deposit per person and if we would receive that deposit on or before April 21, 2011, eleven months prior to your trip, your group would receive 4 additional complimentary packages at the double occupancy rate. The remaining balance would be broken into three equal payments, coming due on September 15, 2011, December 22, 2011 and the final balance on February 3, 2012. You would need to submit your Final Participant Guarantee Form, Room List, and Hotel Information Form on January 21, 2012, 60-days prior to the trip. 2. see #1 (sorry, I kind of answered it all together - payment schedule and deadlines, etc.) 3. Disney Parks on Friday & Saturday. Disney usually publishes the park hours about 90-days in advance, so it is too early to know exactly which parks to go to at this time; however, as I included a Park-Hopper Pass in your package, you can go to as many of the 4 main parks each day as you would like. As for the Awards Ceremony, this year on most Festival Disney weekends, it has been in Disney - Hollywood Studios. Please let me know if you have any other questions. I look forward to our work together! 3/22/11: > BJS emailed PPBCC for Dillons to Shane. 3/22/11: > Per Sahne and Cindy - > Buena Vista Suites is hotel. > Want to do 1-Day at Universal. > Also mentioned a DPAON performance in addition to Festival Disney and BJS sent note to Cindy to clarify this - I don't think they are going to have time for a second park performance since they are going to spend one of their three days at Universal . . . > Cindy will advise. > BJS sent email to WAH as Shane has questions about trip insurance. > Will need charter choice and final decision on package inclusions in order to help him with the Rate Worksheet and then proceed to K stage. > had cancelation Clause questions, so BJS sent a copy of terms from the K template and listed 91 or more days prior as an $85 fee. 3/28/11: > BJS emailed PPBCCs from Atlantic Coast and Adventure by Dawn. Asked for his decision as he has four quotes now and they range by almost $3k. Need to have this answer in order to get it to K ASAP. > Copied Cindy and asked her to follow-up if now decision by Wednesday afternoon. 3/29/11: > Per Shane - ready for Contract. > Charter Choice is Hunt Valley > 2-Days will be spent at Disney via their Festival Disney program with a 3-Day Hopper and then 1-day / 1-park Universal Islands of Adventure. > No Disney Add-On Performance. > BJS to mail CN week of April 4, 2011. 4/20/11: > Rec'd check ($5,700.00), signed K, and Travel Planner Letter. > HMS, as this group is now UNDER CONTRACT and Advance Deposit has been received, please review and proceed as needed. Thanks! __X__ HMS __X__ 9/16/11: > Rec'd check #5494, $10,000.00. 9/16/11 >HMS made new attachments 12.8.11 > Sent Shane a friendly reminder that he has a payment due on Jan 20 2012 along with the passenger count, room list and hotel info sheet. CAJ > No Payment Due 01/20/12, just forms. 12/22/11: > Rec'd check #5741, $12,000.00. > Total rec'd to date = $27,700.00 via three different checks ($5,700 on 4/20/11; 10,000 on 9/16/11; and 12,000 on 12/22/11). > Forms are due 1/20/12 and then we will generate the Final INV. 1/2/12: > BJS sent EM to Shane with answers from his 2 emails on 1/1/12 - Happy New Year Shane! > Rec'd check 12/22/11. > Comps were figured in to package from the beginning of the planning process. > I left another message about the 2nd Participation Award this morning. Awaiting call back - they are out of the office today for the Holiday. I will advise as soon as soon as I hear back. 1/18/12: > Rec'd form set via email on 01/17/12; however, the RL adn FPGF did not jive. > BJS sent EM to Shane for correction. > Also asked about the two coaches whoch are under contract since they are at 60 or 61 total pax . . . and each coach is a 57-passenger. > BJS copied Cindy. 1/18/12: > Rec'd response from Shane - We should have 37 girls. Sorry. The room list is accurate. We know about the bus lists and because we have 7 basses and 6 cello players, we need the second bus. We understand the price difference and built that into the students pricing. 1/18/12: > BJS sent Em to CJ re: 2nd Participation Award and the $100 fee. > Per CJ, Shane is / has submitted this already Directly to Disney, including the $100 fee. 1/19/12: > Shane emailed - may need to revise his forms and could end up with just one bus. > BJS advised that we would not process his forms until after 5PM tomorrow, so if he wanted to make any changes, he will need to submit new forms tomorrow before 5PM. > Also told him to advise as to the final number of busses NLT 5PM tomorrow. 01/20/12: > Per Shane, it wil be just one (1) bus, a 57 from Hunt Valley. Jude has alerted them to this fact. > Room List is correct as submitted with 61 total pax. Bus overflow will be flying to orlando and renting a car or van as needed. > PTP and K were based on a minimum of 67 . . . so in order to make these new lower numbers work, BJS deleted the CAV dvd and dropped the number of comps from 7 to 6 (2 + 4 ESB Comps). By doing this, the rates can remain as published. > Pax = 61 (50 + 11). > RMS / PAX 2 Sx / 12 6 Qt / 30 2 Q / 08 1 T / 03 4 D / 08 0 S / 00 TOTALS = 15 ROOMS and 61 PAX (50 + 11). > BJS deleted CAV dvd attachment. > BJS updated IOG and Bible. > BJS sent FPGF / RL Quote to JAF. > HMS, as these numbers are now GUARANTED, please review and proceed as needed. _X_ HMS _2/7/12_ 01/25/12: > BJS completed Final INV #5200, $13,300.00 due 02/03/12. > Emailed to Client as well as CJ and JAF. > Also mailed original to group. 2/6/12: > Rec'd check #5824, $13,300.00. Account is PIF. 3/14/12: > BJS completed Final Itinerary and then scanned and emailed to Shane Jensen and CJ. > FI Packet will be sent to Cindy today via FedEX for arrival tomorrow afternoon. > FI was sent to all CCIS staff. > JM, please email FI to hotel and charter company amnd then call on Friday to confirm their receipt and see if they have any questions. Thanks! __x__ JM _3-14-12___ 3/14/12: > Complete Final Itinerary Packet was mailed to CJ via FXSON at her home address.
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