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Trip Name
Millbrook High School Choir-New York, NY-03-29-2012
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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Winchester to NYC = 250 miles / 4.5 hrs non-stop 6/28/11: > Rec'd Advance Deposit check of $6,000.00 (originally for the Orlando trip, but BJS changed to the New York Trip when he deleted Orlando '12 Job from QuickBooks on 10/19/11.) 9/8/11: > BJS and DSC created IOG for a trip he can afford with a $650 maximun all-inclusive budget. > BJS emailed to DSC and she will share with Client for his review and approval. > Will make no further attachments or calls, etc. until we have his ok to proceed with PTP. 9/9/11: > Per Brian (CD) > Opera – Thursday evening > B’way Show – Friday > Sat. Cruise and come home after the cruise. > Does Not want the “STUFF” from the festival. If he is to get a trophy – they can mail it. > Please proceed with a hotel and costs – bus quotes from Atlantic Coach and Schrock > Per DSC, pleased with IOG (BJS revised based on above notes) and ready to proceed as presented, so we need to get hotel, bus, etc. and proceed with full blown PTP. > Charter Choice = Atlantic Coast (we already had a signed K for this group's trip to Orlando, so we need to stick with them). > BJS sent specs to BMG adn revised IOG to Atlantic COast. > HMS, please review and make / update attachments as needed. Thanks! __9/15/11__ HMS ___X_ 9/27/11: > BJS completed PTP Pack and emailed to DSC and JAF. > Had it done last week, but then the Hampton Inn Meadowlands was no longer available. Had to confirm Crowne Plaza Meadowlands and then adjust rates accordingly. > BJS sent individual files to DSC and ran copy of quote for JAF. 10/19/11: > BJS complted Contract Packet, including partially completed Music Festivals Application. > BJS scanned and EMd to DSC and JAF. > Jude, please process per SOP and mail via FXSON to Brian Kelly at the school. Include partially completed Music Festival Application in the front pocket with the pre-prepped / standard cover sheet instructing him to complete the highlighted portions of the application and return it to our office. Thanks! __x__ JM _10-19-11___ 11/1/11: > DSC wrote - Have we received his Travel planner letter and his Fetival Application? Please advise. 11/1/11: > BJS replied - YES to Festival Application - NO to Travel Planner Letter. 11/11/11: > BJS sent EM to DSC - FYI – this school keeps trying to fax their K; however, I am only getting their cover sheet and the first page of the Agreement. Please advise. He can just bring it with him to VMEA if he is coming; otherwise, just have him mail it to me. 11/11/11: > Rec'd Official Travel Planner Letter. 11/18/11: > rec'd signed Contract and check #858, $11,700.00 at VMEA. 11/23/11: >DSC called client and left message to scan and e-mail OKTP to Hollie.Also sent e-mail to the same effect. 12/27/11: > rec'd check #859, $12,450.00. 0/10/12: > rec'd HIF via email. 1/25/12: > Rec'd RL & FPGF< but they do not jive. > BJS scanned and sent to DSC for her to get corrected. > Also, if he is doing transportation on his own, we need the CCIF no later than Friday, 1/27/12. This form is due just like the rest by the due date in order to get the Apple Product. 1/24/12: > Per client and DSC - bus choice is Adventures by Dawn. 1/26/12: > Per the client, TOTAL # of girl students is 45, making the TOTAL # of PAX 77. 2/18/12: > FPGF, RL & HIF were received on 1/25/12 and then issue with forms was later resolved. > Pax = 77 (64 + 13) > RMS / PAX 13 Q / 52 04 T / 12 05 D / 10 03 S / 03 TOTALS = 25 ROOMS and 77 PAX (64 + 13). > Minimum number of pax in K was 99, so BJS deleted CAV dvd and reduced comps from 7 down to 4 (2 in pkg and 2 ESBCs). > BJS updated BIBLE and IOG accordingly. > JM faxed RL Packet to hotel on 2/10/12. > HMS, as these numbers are now FINAL and GUARANTEED, please review and proceed as needed. Thanks! __X__ HMS __2/27/12__ 2/19/12: > BJS mailed and emailed INV #5211, $5,500.69 and STATEMENT. > Total due on account = $19,822.69. BJS made due date 2/29/12 since INV was late going out. 2/19/12: > BJS sent EM to DSC re: Music Festivals' Forms due 2/20/12. 3/12/12: > Rec'd check #867, $19,822.69. > Pending no changes, account is PIF. 3/20/12: > BJS completed Final Itinerary and emailed to Client, as well as all staff. > FI Pacekt to mail via FX for an arrival NLT Friday (3/23). > JM, please forward to charter company and hotel on Wednesday (3-21) and then follow up on Friday (3/23) to make certain all is in order and they have no questions, etc. Thanks! __x__ JM _3-21-12___ 5/3/12: > BJS sent refuind request to JAF for $273.70, 2 driver room nighst at hotel. > BJS then invoiced Adv by Dawn for the same amount.
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