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General Trip Information
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Fri May 06, 2016
Trip Name
Bel Air High School Music Department-Orlando, FL-02-27-2013
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OR
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Contract Status
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Bel Air, MD to Orlando = 940 Miles / 16 hrs non-stop Feb 2012: > BJS spoke to Tony at lentgh and was considering Cruise as well as Orlando. > Principal has said no to cruise. > Wants to see about Miami Air for Charter and we will do this after he sees regular package price with ground. > Drive all day 1st day (does not want this to be a thru the nite) and then coming home can be drive all night. > 1 Day at Universal Islands of Avdenture and then 3 D-ay Hopper for Disney PAOS performances with workshops. > Wants to take advantage of ESBC program, so BJS used 4 comps in package + 4 ESBCs, so group will have a total of 8 comps. 3/6/12: > BJS sent request to Jennifer at Buena Vista Suites. > BJS prepared IOG. > BJS emailed IOG to Cindy with notes for her to get it on to Tony for his review and comment / approval. > he needs to confirm dates with Administration aned once we get his OK to Proceed, we can turn around package rates and charter quotes in a few days. 3/19/12: > Per Tony - > My first choice for the trip would be Feb. 26 - March 3, 2013 with March 5-10, 2013 being a second choice. > I would like Atlantic Coast as a bus company, but have used Dillons in the past once. I am sure AC will under price everyone as they usually do. > Glad to hear about the contracts and Harford County. They can be difficult to deal with. > Also, just a reminder, we will get a deposit from the existing students before the end of the year, but will add on once the new freshman come over. Business as usual with this group. > BJS updated IOG and attachments and then sent new dates to hotel. > BJS & JM sent CQRs for 3-55s to Atlantic Coast Charters, Dillons, Hunt Valley and Adventure by Dawn. I made attachment of these charter companies. Thanks! 3/19/12: > BV Suites is Sold Out over the new February travel dates, so BJS has rooms on hold at Radisson Resort Celebration and also sent specs to BMG . . . 3/28/12: > Per CJ's meeting with Tony at Bel Air HS. 1) He had total sticker shock - and really needs to keep the total trip with bus at $799.00 2) Would like to check different dates for lower hotel if possible: or other hotel. 3) The week of March 5-10 The week around the dates of March 22-29. Still the same amount of day, but different choices in dates. 4) Tony asked for the cost of the Universal one day? And if this is to high - then they will cancel the day at Universal. 5) He is going to contact Atlantic Charters himself since he know the owners to see if they would give him the Hunt Valley rate instead. 6) Also he told me that Harvey de Grace did this trip this spring and took 3 different flights to Orlando for a cost of $1,100 per kid for flying - so he wants to be at $799 in his mind because they are driving. 7) No Auxiliary group for the Disney workshops - he will only have band/orchestra and choir. And he feels he'll get around 150 total only if he's around the $799 mark. 8) He will be asking parents for their deposit in around 2 weeks time because he does want to get the additional 4 comps for signing up early. 4/10/12: > BJS sent IOG and rates to Tony for his consideration. > Deleted a Day and Universal altogether. > Made no changes in the system - will wait and see how he wants to proceed. > Asked Tony to respond directly to CJ. > Got quad to $585 + bus. . . 4/24/12: > Tony called and spoke with BJS - Linda offered $8,440.00 for the shorter trip to him via phone. > He really wants to use ACC and BJS agreed to send updated IOG and see what she comes back with, $8,440 or less. > CCIS is handling transportation. > Ready for K based on revision which deleted a day and UNIVERSAL. > BJS set dates in system. > $100pp Deposit and K will be due 5/21/12. > Remaining payments will be split into three equal pieces and then the coaches will be on the last two invoices. 5/1/12: > BJS completed CN and mailed to Tony via USPS 2-Day service. > K, Deposit ($16,500.00), Travel Planner Letter and Disney PAOS Aplication Packets (3) all Due on 5/21/12. > BJs emailed CN Packet to JAF & CJ. > BJS emailed QUOTE K Version to Jaf. 5/11/12: > Per Tony, already has $200 deposits from 155 students and hasn't even seen any of next year's Freshman! > Needs 4th coach from Atlantic Coast Charters and more rooms att he Radissson Resort Orlando Celebration. 5/13/12: > BJS sent updated INV for Advance Deposit, $200 x 156, $31,200.00 due 05/21/12. > Also asked for ball park on number of freshman he thinks mught be possible. > And looking for dates for Site Visit so we can get this secured. 5/14/12: > Per Tony, check is in the works for the deposit. > He will keep it to 4 coaches, so another 40 - 50 students may be possible. > BJS adjusted count to 215 (195 + 20). Updated Bible and IOG. > Sent EM to hotel asking for a total of 70 DDs, this is 16 more than the original block of 54. > BJS called Linda and requested 4th coach. > He will check with Sherry and Lil Tony re: dates for site visit. 5/21/12: > Rec'd Travel Planner Leter, Signed K and checks (Band #1092, $18,600.00 and Choir #1143, $11,600.00) totaling $30,200.00. > Group is now UNDER CONTRACT. 9/11/12: > Tony called, count is currently at 193! > He is planning of capping at 200 total. > Still working on Disney application materials. > Next check to be mailed on Thursday of this week. 9/18/12: > Rec'd checks from Band (#303, $23,010.00) & Choral (#1146, $14,235.00) Boosters totaling $37,245.00. 9/20/12: > Rec'd Disney Application Packets. 10/4/12: > BJS sent Tony check #8245, $388.60 for Site visit air reservation. 11/26/12: > rec'd check from Band (#309, $20,150.00), Choir (#1152, $15,005.00) and Orchestra (#1032, $2,875.00), totaling $38,030.00. 11/26/12: > BJS returned Tony's call - LVM. 11/26/12: > Tony called - should have roomlist to us by the end of this week. > All is good. 11/28/12: > JM, please return signed copy of K to Tony per SOP. Thanks! __x__ JM _11-28-12___ 11/29/12: > rec;d 12-14-12 >JM EM room list packet:195 total 39 Quads=156 pax 1 Tri= 3 pax 16 Doubles =32 pax 4 Singles = 4 pax TOTAL=60 rooms + 4 ROH for drivers (Requested late check out for drivers. 01/17/13: > BJS emailed and mailed corrected INV #5362, $40,930.00. > BJS made due 01/31/13. > BJS also sent EM to Tony asking him for exact numbers of syudents in each workshop since I have to order tickets accordingly. 01/21/13: > Per BSJ conv with Tony on Friday, 01/18/13, we agreeed to just deduct the $7,800.00 Meal Credits from the Final invoice. > BJS will resend Final INV and we will be good to go. 01/21/13: > BJS sent REVISED Final INV #5362, $33,130.00 due 01/31/13. > BJS sent the bank Request Form in a separate email. 1-23-13 >JM sent luggage tags. 01/28/13: > Rec'd 4 checks - #1155 is Choral Boosters, $13,441.00 #318 is Band Boosters, $16,399.00 #1035 & 1037 are Orchestra Boosters, $3,130.00 & $160.00 respectively. > At this point, account is PIF. 04/08.13: >CJ - Emailed Tony the 2013 Student Scholarship Program.
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