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Fri May 06, 2016
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Fairfield High School Band and Choir-Williamsburg, VA-04-05-2013
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Fairfield High School Band and Choir
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Toronto, ON, CANADA,
Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
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Tuscaloosa, AL
Tuxedo, MD
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Upper Marlboro, VA
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Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
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Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
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White Plains, NY
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Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Fairfield to VA Beach = 280 miles / 5 hrs non-stop VA Beach to Williamsburg = 60 miles / 1.5 hrs non-stop Williamsburg to Fairfield = 225 Miles / 4 hrs non-stop 4/19/12: > BJS completed PTP and DD and BJS presented to Rachel at the PMEA Conference in Lancaster. > A bit more than she was expecting, but she seemed to like all that we included. 5/16/12: > BJS sent EM to Rachel (BCC'd Dave) as she has not responded to any of Dave's calls or emails for the past few weeks. Hi Rachel! Several weeks have passed since we last spoke at the PMEA Conference in Lancaster and I was wondering where your plans stand at this point regarding the trip to Virginia. Remember, we can make any changes you may want in order to better meet the budget requirements and educational needs of your group. Please call me today if at all possible, for some of my vendors are calling me for updates since they are holding space for your group at this time (800.432.5095 x:201). Thanks and I look forward to your response 6/12/12: > BJS completed Revised IOG, sent CQRs, and then ran revised rates and completed Revised PTP. 6/13/12: > BJS sent EM to Rachel with Revised PTP Packet. Rachel: Per our conversation a few weeks ago, I have completed and attached the Revision for your group’s trip to Williamsburg in April 2013. This revision includes the Friday night Competition Performance that you desired. This change has also brought the package price down considerably, saving over $50 per person! Charter quotes have also been included for your consideration. Please review carefully and Dave Dietz will follow-up with you early next week to see if you have any additional questions or concerns. Do not hesitate to contact me in the interim. Thanks again and I look forward to our continued work together! 6/16/12: > BJS sent EM to DD asking him to let Rachel know that Bailey is SOLD OUT over their travel dates and she will need to make a selection from one of the three quotes I included in her Revised PTP on 6/13/12 and see if she needs any other chanrges, otherwise we will send her the Group Leader Handbook. 8/21/12: > BJS sent EM to Rachel to get status update - copied DD. 8/29/12: > Per Rachel, trip has been approved. > BJS sent EM with PPBCCs attached asking for charter choice and then we will send her CN in 7-14 days. > BJS copied DD. > HMS, as this is going to K as soon as I have her charter company choice, please review and proceed as needed. Thanks! __X__ HMS __X__ 8/30/12: > BJS sent EM to Dave asking him to try and get charter choice from Rachel today as we cannot complete CN without it. 8/30/12: > Per Rachel, wants the 2-48s from Elite. > BJS replied that we will request the K today for the coaches. 8/31/12: > BJS completed MITP Application on line and then sent EM to Rachel with questions regarding festival which I will need answers to in order to update their application. 9/4/12: > BJS completed CN. > K and 1st Payment Due 9/28/12. > JM, please process per SOP and mail today via USPS Priority Mail. Thanks! _x___ JM __9-4-12__ 9/26/12 > DD email to RachelRachel: I hope your year is off to a good start. I was just wondering if you needed anything from CCIS as you continue the trip process. Please don't hesitate to contact me should the need arise. 10/3/12: > Rec'd signed K, Travel Planner Letter and check #819139, $7,200.00. 11/28/12: > JM, please process signed K per SOP. > HMS, as this group is now UNDER CONTRACT and $$$ has been received, please review and proceed as needed. Thanks! __x__ JM __11-28-12__ __X__ HMS ___11/30/12_ 01/11/13: > Rec'd check #819194, $10,645.00. 01/22/13: > BJS sent EMs with performance times and an updated IOG to Director. 1-29-13 >Received FPGF, Room List, Hotel Info. Form 1-30-13 >JM processed Hotel Room List Packet to include: 12 Q/48 4 T/12 6 D/12 TOTAL 22 Rooms/72 pax >JM EM Packet to hotel 2/6/13: > BJS received em from Rachel wanting to add third choir. > BJS made addition and then sent confirmation / updated MITP Performance times to Rachel. 2-13-13 >JM received Part.Count Change Form. 1 Chaperone was deleted making total for the group 71. EM change to hotel.Room breakdown now is as follows: 12 Q/48 4 T/12 5 D/10 1 S/1 TOTAL 22 Rooms/71 pax 71 pax = 62 + 9 03/04/13: > BJS reviewed rates since below K minimum. > Updated attachments as needed. > Changed comps from 4 to 3 and other than that, no other changes required. > BJS em'd FPGF / RL QUOTE to JAF. > BJS emailed and mailed Final INV #5378, $6,118.50, due 03/18/13. > BJS sent EM to Dave asking him to alert Rachel to the adjustment in the number of comps in order to keep package rates and inclusions unchanged. 03/15/13: > Rec'd school check #819222, $6,118.50. > At this point, account is PIF. 03/22/13: > Rachel called - has a student with health issues and now their parent must attend. 03/23/13: > BJS sent EM to Rachel - as far as we are concerned, this late add, Glenda Valentine, is too late and she can just come and go in the single room with Karen Buttner. Officially she does not exist in our eyes; however, BJS will / did let hotel know of her presence. > As far as CCIS is concerned, nothing has changed. 03/23/13 > DD email
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