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Trip Reports:
Bible (Basic Trip Report)
General Trip Information
Updated
Mon Sep 24, 2012
Trip Name
Highlands High School Choir-New York, NY-04-26-2013
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Highlands High School Choir
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Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
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Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
August 5th, 2013. Initially Spoke to Wendy July 11th regarding obtaining a quote for the above trip. There is the possibility of "piggybacking" this trip with Lower Burrell, but Wendy needs to get back to us on this. After speaking with her again today, they still do not know if they will combine with Lower Burrell but would like to have a quote for the current numbers. Specifics: 4/26/13-4/27/13 30 students, 5 adults. - quad occupancy for students, double for adults. Master class or workshop "Nicer" dinner followed by a show, preferably Wicked, but will consider other options based on availability. Bus tour of NYC 8/15/12: > BJS sent PTP Presentation GTM invitation to Wendy & SM - 1. Please join my meeting on Thursday, 08/23/12 at 8:30 AM by clicking on the link below: https://www4.gotomeeting.com/join/981070047 2. Then, join the conference call: Dial +1 (630) 869-1015 Access Code: 981-070-047 Audio PIN: Shown after joining the meeting Meeting Password: Highlands Choir NYC (case sensitive) Meeting ID: 981-070-047 8/22/12: > BJS completed IOG and then emailed CQRs to Anderson, BMT, CSE, Lakefront, Mlaker & Myers. > BJS made all attachments and then ran rates and completed PTP as well as power point presentation for tomorrow morning's Go TO Meeting. 8/23/12: > BJS & SM met with Wendy Kovacs via GTM and presented Power Point. > Wendy has never been to NYC. > Would like to do a guided city tour, probably in place of Ristorante SPQR and Canal Street Shopping. > She continues to mention that Lower Burrell HS Choir may consider going with. BJS encouraged her to get an answer as a larger tgroup will alllow us to get better rates. > She is meeting tonight to discuss trip with what sounded like some other booster parents, so BJS emailed her a copy of the PTP Pack which I scanned (word doc, IOG, etc.). > Cover email, suggested some of the following - Wendy: Thanks for taking the time to meet with Stephanie and me this morning. Per our conversation, I have attached a copy of your group’s Pre-Trip Planning Proposal. Remember, we can make any changes you want, including the guided tour option we discussed. I would also like to suggest, depending on your budget of course, considering a Thursday after school departure. By doing so, you could arrive the hotel Thursday night and then have a “full” day of sight-seeing / attractions of Friday, followed by most of the day Saturday, prior to returning home Saturday night. By doing this, we could add a number of popular attractions such as the MET Museum of Art, a Tour of Radio City Music Hall, the Top of the Rock Observation Deck, etc. Just some thoughts . . . Thanks again and we look forward to hearing from you following tonight’s meeting. Bryan > We shall see, not sure if the other school is also getting quotes from another tour co., she did not want SM to contact that school, so who knows. It sounded as if she was doing her dishes during this morning's presentation, so we shall see where this leads . . . 8/31/12 >Email received from Wendy Kovacs in response to phone and emails from both SM and BJS: Stephanie, Sorry, I wrote your message down on paper the other day and meant to call you back, but I've been so busy trying to get my husband ready to leave for his new job and with the kids starting school, I've not had a free moment to myself. I apologize for not getting back to you. I did receive Brian's email about adding the extra night, and our director doesn't want to do two nights, we are trying to keep the cost down as much as we can. I shared the information with the committee and we are going to now take it to the parents next week to see if they wish to move forward with going on the trip. I hopefully will have everything firmed up by then and go from there. I appreciate you & Brian taking the time to go over the proposal and will talk to you soon. Wendy 8/6/12 >SMM spoke with Wendy Kovacs this morning Initially Spoke to Wendy July 11th regarding obtaining a quote for the above trip. There is the possibility of "piggybacking" this trip with Lower Burrell, but Wendy needs to get back to us on this. After speaking with her again today, they still do not know if they will combine with Lower Burrell but would like to have a quote for the current numbers. Specifics: 4/26/13-4/27/13 30 students, 5 adults. - quad occupancy for students, double for adults. Master class or workshop "Nicer" dinner followed by a show, preferably Wicked, but will consider other options based on availability. Bus tour of NYC 8/16/12 >SMM spoke to Wendy Kovacs, scheduled a Go To Meeting for Thursday August 23rd to review proposal. Updated system to correct her email address because apparently I have no concept of the difference between 2 and 3 on the keyboard. 8/28/12 >SM left VM for Wendy thanking her for meeting with us last week and checking in on suggestions made by BJS regarding a possible Thursday departure time, as well as inquiring about the booster meeting late last week. 8/30/12 >SM emailed Wendy relating the same information as in the above entry. Requested a return call or email at her convenience. 8/31/12 >SM received email from Wenday Kovacs. She says she is presenting the information to the parents next week to see how they would like to proceed. 9/6/12 >SM EM to Wendy regarding the parent meeting about the NYC trip proposal. 9/11/12 >SM EM to Wenday, same message as above, adding that we will need to know how they would like to proceed fairly soon to maintain their reserved accomodations. 9/11/12: > BJS & SM discussed. > Need answer on go or no go / changes, etc. > SM to EM Wendy to let her know that vendors continue to hold space for their grup and we are about to lose the curtesy hold on block at hotel, etc., so we need some answers. 9/23/12: >SM emailed Wendy, same message as above. 9/24/12: > Per SM, they have decided to use another company. She will send letter asking for explanation of how we could have better et your needs.
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