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Wed Apr 17, 2013
Trip Name
Cabin John Middle School Band and Orchestra-Williamsburg, VA-05-17-2013
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Cabin John Middle School Band and Orchestra
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OR
Number of
PAX
Youth
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Escorts
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Final Room List
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Hotel Info Form
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Balance
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Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Potomac to Williamsburg = 175 miles / 3 hrs non-stop 2/18/13: Per CJs conv with client - 1) Scott would prefer a 57 passenger bus. Only wants 2 buses with 112 total persons. 2) He would like the Music Festival at Busch Gardens. 3) He would like one overnight with breakfast at the hotel. 4) He wants to leave school Friday in time to have a little breather prior to the park/Festival 5) He would like the cost to be closer to $250 per person if possible. 6) On Saturday to leave after the park so that they are back at the school around 10-11pm. 7) All meals, Festival and park admission to be included. 02/24/13: > BJS sent specs to Melinda at Holiday Inn Patriot. > BJS sent EM to CJ to get participating emsembles, # of members, and director. 2/25/13: > Per Scott,via CJ . . . Advanced Band Advanced Orchestra about 45 each 02/26/13: > BJS completed IOG and then EMd to CJ for her review / approval to proceed. > BJS has already sent to BMG for rooms. > BJS made attachments as able. > All good, looks fine, so JM, please send out to the DC area regulars, ESPECIALLY those who have 56 and / or 57 Passenger coaches, or even larger. He really wants to make this work with 2 coaches, but feels he will have 112 pax. They will have to be companies on the Montgomery County MD approved carrier list. > We are hoping to have this finished and finalized by the end of this week. __x__ JM _2-27-13 2-27-13 >JM called Academy, Adven.by Dawn, DC Trails, Dillons, Eyre, Fullington, Fun, James River and Newton as well as the 2 companies I have attached for quotes. All of these were sold out. 02/27/13: > BJS completed attachments and then ran rates and completed PTP. > BJS em'd PTP pdf to CJ and she will send on to Scott for his review and approval. AS soon as we get this, we can go to K. 03/04/13: > Scott is being a royal ASSHOLE trying to JEW us down and itemize everything. > Agreed to the following - > $187pp quad based on 101-112 total pax > Two (2) comps > Country Inn & Suites with Continental Breakfast > No Security > No Group Travel Video > No iPad 03/05/13: > Per CJ, needs PTP in final version so he can send home to parents, etc. and complete his paperwork for approval. 03/06/13: > Jude requested K for 2-57s from Gunther and BJS requested CONF from BMG for Country Inn & Suites. > BJS completed PTP K Version and emailed to CJ - 1. See attached and send along to Scott. 2. Obviously deadlines are going to be important since trip is so close, so I have listed them here – a. K, First Payment ($75pp), FPGF, RL, HIF will all be due 03/22/13 b.Final balance due: 04/19/13. I am sorry, but these are as late as I can make them. Even using these dates, we may have to have him sign some OK to Pays. I will prepare Contract Notebook as soon as YOU tell me to. Thanks Cindy, BJS 03/08/13: > CANCEL!!! > Scott turned into "SUPER ASS" about this trip and decided that we should not make any money on this trip since he can do it for less himself. > BJS canceled Hotel & Music in the Parks, and JM canceled busses. > CJ knows he is doing on own. > No other arrangements were made so nothing else to cancel. > BSJ marked as cancel and changed him back to a prospect. Still wants us to do his Orlando trip next season.
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