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General Trip Information
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Wed Jul 03, 2013
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Chambersburg Area Senior High School Band-Orlando, FL-02-26-2014
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Chambersburg Area Senior High School Band
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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Chambersburg to Orlando = +/- 950 miles / 16 hrs non-stop. 04/18/13: > Rec'd EM from Annette Huber, Booster Parent Trip Coordinator. > Has sent this info out to several different companies and is getting quotes / proposals. > No specific dates or numbers at this time . . . > Wed. – Depart from HS at 6 PM > Thurs. – Arrive at hotel 2 or 3 PM, Settle In, Dinner, Downtown Disney w/ Jazz, Steel or Concert Band performance at Marketplace venue > Fri. – Epcot > Sat. – Magic Kingdom and Evening Parade on Main Street, USA > Sun. – Universal Studios > Mon. – Pack – Animal Kingdom, depart for home from Park > We would like your quote to include: Transportation Hotel (Quad/Triple/Double/Single) Park Admission Meal Coupons etc. > BJS passed this info along to DD and also replied to Annette. 4/19/13: > DD spoke with BD at PMEA, had actual dates and his specs were a bit different than Annette's. > Not exactly sure who we should be taking direction from and don't want to get caught in the middle . . . > Wednesday afternoon departure > Thursday at Animal Kingdom > Also include a day at Epcot and a day at Magic Kingdom > No Disney - Hollywood Studios > Want to add day at Universal IOA > Perform at downtown Disney with steel drum band > Other performance groups - jazz band and concert band > Also parade in Magic Kingdom. > Indoor guard if possible (performed in front of stage one time before another one of their ensembles took the stage . . .) > Bus company in the past was Elite but not a necessity. 4/25/13: > BJS completed IOG, based on Band Director's notes from meeting with Dave at PMEA. When compared to Annette's specs in her original email, the Director's trip appears to be one day shorter than Annette's. Since he had specific dates and she did not, BJS and DD decided to use his and then if necessary, we can add as needed. Hotel is already aware that it could be a 4 night stay rather than 3 as this is what BJS originally asked for. > JM, please send CQRs for 4 coaches to charter companies BJS attached: Bailey, Bieber, Elite, & Wolfe. > BJS called Dave Dietz and he is going to get with group to schedule GTM for PTP presentation on either next Tuesday (4/30), Thursday (5/2) or Friday (5/3). > BJS made attachments as able / needed. __x__JM__4-26-13__ 04/30/13: > DD Rec'd EM from Annette, she and the Director are too busy to meet with us via GTM, so please just email the proposal. > BJS and DD discussed at length and included Marty in on it for his ideas . . . 5/2/13: > BJS emailed proposal to Annette and cc'd DD and Mr. Wenerd. In addition to the proposal, included the Disney PAOS Application Packet as well as Rockville HS's Orlando Final Itinerary as an example. > Asked for some sort of intent decision by 05/17/13. > We shall see. > She follow up email as well since the attachments were so large and asked for her complete mailing address so we can send the PTP Packet original to her rather than the school. > JM to mail to Annette as soon as we have her information. 6/11/13: > Per EM from DD - They have selected Notable Travel again, their local company . . . From Annette Huber, Parent Trip Coordinator. One thing resolved last week was a decision regarding an agency the CASHS Band will work with on the spring 2014 Florida trip. We have decided to go with Notable Student Travel. This is the agency used for the 2011 Florida trip as well as the agency we used for our 2012 Ohio trip. I truly appreciate all the time and attention that you devoted to this proposal process. Your professionalism and patience made CCIS a true contender. I hope to work with CCIS in the future. Thanks again, Annette Huber CASHS Band Trip Coordinator > BJS sent Em to Dave - As expected . . . I am sorry this did not work out, but I guess after all the waiting and lack of response, we knew this was coming. I see no reason to continue to prepare proposals for them; however, we need to keep them on the radar and continue to market to them once every 10-12 months or so, all in an effort to be there when they have a bad experience with Notable Travel (and we know that at some point they will). Please mail an actual typed, brief letter to both Annette and Dave (it can be the same letter), wishing them well on their trip, thanking them for the opportunity, and to let them know that we are here to be of service should they need anything in the future. Please copy me on the letter. Thanks Dave, we will move on and continue to focus our energies in a positive manner toward those who really appreciate what we do! > BJS marked file CANCEL and updated TPMS as well as status schedule accordingly. > BJS alerted BV Suites accordingly and other than that, nothing else has to be done as we were kind of expecting this all along and had not made any other reservations.
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