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General Trip Information
Updated
Fri Sep 09, 2016
Trip Name
Riverside High School Band-Orlando, FL-04-06-2014
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Riverside High School Band (NOT 2017)
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Toronto, ON, CANADA,
Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
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West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
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Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
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Winter Park, FL
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Woburn, MA
Woodbridge, VA
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Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
5/15/13 > SM added trip to system. Dave Withrow would like to have a performance opportunity for the band, clinics or workshops not necessary. He would like to keep the trip within the $550-649 or $650-749. Disney and Universal, possible 3 day Disney, then Universal.. > BJS and SM discussed - typical 3 Day Disney Trip with 1 additional day at Universal. Driving thru night on both ends. > No preference on charter company - we will get three quotes. > SM will check to see if performance at Disney is a Parade or stage performance. 5/15/13: > Per SM, Performance will be a Parade performance and they also want Security. 6/25/13: > BJS and HMS completed IOG and then BJS made some attachments, including Buena Vista Suites which is where i hope they can stay - sent specs to Jennifer . . . > JM, please send out CQRs for 1-55 to Myers, Anderson, Lakefront Lines, Cleveland SE and Great Day. > HMS, please make remaining attachments as able / needed. > Thanks! __x__ JM __6-26-13__ _X___ HMS __6/26/13__ 8/19/13 > SMN just spoke with Dave Withrow and he would like to see a proposal by the end of the month. > His numbers might be a little lower, with a total of 47 students and 6 - 8 chaperones. > He is interested in GTM on or around Sept. 3rd or 4th around 1:30. 8/19/13: > BJS sent GTM invitation for 1.30pm on Wed., 09/04/13. 8/30/13: > BJS completed Rates and file is ready for Christi to do PTP and GTM PP Presentation. > GTM is this coming Wednesday, 09/04/13 at 1.30PM. __X__ CH _9/4/13 ___ 9/5/13: > BJS and SN met with Dave - seems very pleased. > May consider upgrade to a 3-Day Premium as he really wants water park the day they arrive, followed by hotel check in and then Downtown Disney. 9/5/13: > BJS emailed Disnay PAOS packet to Dave. > BJS updated PTP, IOG and Rates (on screen) to reflect his desire to go to water park on the first day which required a Premium Pass. > BJS prepared PTP Revision I and alerted CH that we will do generic version on Friday. 9/6/13: > CH completed Generic / PTP Packet and BJS emailed to Dave at the HS. > Dave confirmed receipt. 9/12/13 > SMN left VM regarding status of PTP decisions 10/8/13: > Per SN message from BD yesterday on Facebook, their charter choices in order of preference are Lakefront, then Cleveland SE. JM, please secure coach contract. > BJS sent EM to SN asking then it we are to assume they are ready for K . . . 10/8/13 > SM received PM on Facebook from Dave regarding contract and charter choices. Board approval is still needed and he would like either of the least two expensive companies: Lakefront or Cleveland Southeast Trails. 10/8/13: > Per SN, Go To Contract (to be based on PTP Revision I)!!! > As this is going to K, please review and proceed as needed. Thanks! > BJS plans to mail CN NLT Friday, 10/11/13. _x___ JM _10-9-13___ _X___ HMS _10/11/13___ 10/18/13: > BJS completed K packet. > JM mailed per SOP. > K and 1st $ due 11/18/13. 12/9/13: > BJS sent Em to SN asking for update on K and 1st Payment, as well as a copy of his Disney acceptance letter / confirmation sheet. 12/17/13: > SN went to the school to see if she could catch up with Dave and her was no where to be found. > Delivered caramels, etc., and no response. 12/28/13: > BJS sent Em to Dave - Dave: Are you OK? Both Stephanie and I have made several attempts to contact you over the past few months - by phone, email, and a personal visit to the school, all without any response. As a former HS Director myself, I realize how busy and hectic one’s schedule can become during the Fall Marching Season and the with Holiday Concerts and assemblies, so I am hopeful that now, during the winter break, things may have settled a bit and you can take a minute to give us an update on the status of your band’s trip to Orlando. Please advise ASAP so we can alert our vendors accordingly and maintain a professional relationship with our suppliers. Thank you in advance for a timely response and wishing you all the best in 2014, Bryan 12/30/13 >SN left VM for Dave, no answer.. >SN received call from Dave, payment and contract are on the way! 01/03/14: > Rec'd check #579, $8,000.00 from Boosters. > K is to be on its way . . . At least it is implied now that we have $$$. > As this is now UNDER K and $$$ has been received, please review and proceed as needed. Thanks! __x__ JM _1-24-14___ __X__ HMS _1/28/14___ 01/30/14 >SN sent EM reminder about upcoming due dates, final PAX, room list, and hotel info form, as well as the balance due date. 2-6-14 >JM processed Hotel Room List Packet to include: 4 Sxt/24 pax 2 Quin/10 pax 1 T/3 pax 3 D/6 pax TOTAL 10 Rooms/43 pax _____BJS_____ _____HMS_____ 2-26-14 >JM reprocessed Hotel Room List Packet to include: 4 Sxt/24 pax 2 Quin/10 pax 1 T/3 pax 3 D/6 pax S/1 pax TOTAL 11 Rooms/44 pax __X__ BJS __X__ _____HMS_____ 02/26/14: > BJS reviewed numbers since they are below K minimums. By deleting one of the two comps, we are able to keep the package rates unchanged. > BJS completed and then mailed and emailed Final INV #5549, $28,724.00, and Bank Request Form. Made balance due 03/14/14. 03/06/14: > rec'd $28,724.00, Band Booster Check. > Pending no further changes, Account is PIF. 9/9/16 > TMPS test
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