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Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
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Vienna, VA
Virginia Beach, VA
Waldorf, MD
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Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
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Dbl
Trip
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Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
10/12/99: > Jamie called at the strong reccomendation of both Dwight & Michelle Graham. > Interested in Musicate NYC (2). > Not sure if he has brochure, so MWL to fax and mail one this morning, incuding sample IOG. > DSC to make appointment to discuss Musicate. He is planning to travel with his Show Choir and had many questions regarding the equipment such as risers, sound equipment, etc. I informed him that he would most likely need to provide all of his own equipment. __X__ MWL __X__ 10/21/99: > DSC met with Client. > Planning on Musicate New York (2). > Sending home commitment form from parents, should have decision by next week. 11/23/99: > Per DSC conv with Client > Wants Musicate Y2K - New York (2). > Will be forwarding Application, Fee & first $1,000 deposit after Thanksgiving! > Needs charter quotes (3), we will work on this once we receive application. > Show choice = Fosse (1st), then Jekyll & Hyde (2nd). 12/17/99 > DSC called Jamie. > Was busy. LM with Thelma re: Musicate materials ASAP. 1/10/00: > DSC faxed application to CCIS this afternoon. > Check to be in our hands later this week ($1,300). DSC say him do the request & the Principal signed off! > Will need THREE QUOTES for charter (1-55). Try NCW, Newton, Tourtime, James River & Winn (only because he suggested them!). 1/20/00: > SMP, I know we do not have an IOG at this point, please call around now & check availability for Thursday 4/13 to Sunday 4/16 from Richmond to New York. Once we receive the client's $$$, we will then generate an IOG secure a firm quote for the coach. Please try to get something under contract ASAP! __X__ SMP __X__ 1/21/00 > Miracle! We got Jamie's check#2467, for App and Deposit, $1300.00. 1/21/00: > Received Application Fee of $300 and Deposit of $1000.(check#2467) (DSC delivered to office) > BJS spoke with Jamie re: departure and return times, then created IOG & Bible accordingly. > MWL, please make card for board. > Contract Notebook to mail NLT Tuesday (1/25) if at all possible. > We will need to include charter quotes for a 55. Please get from NWC surplus if available. He will need three quotes - we will create dummies if necessary. > ALSO, Monacan HS Band needs 2 -47s for the same time frame. We will need to get them from the NCW surplus as well. An IOG has not yet been created for that group as we have not yet received their Application & $, but we know they are coming. __X__ MWL __X__ __X__ SMP __X__ __X__ MPM __X__ 1/28/00: > BJS completed Contract Packet. > Included Inv #2578, $11,596.96. Due: 2/11/00. > Included PPBCC for three quotes, only National's is for real. They were the only company with a coach available. > MWL, please process per SOP. Make extra copy of Bible, Cover Letter, Deadline Schedule, IOG, & PPBCCharts for DSC. She will be here later today to pick them up! > No need to include show selection sheet, we already have his choices > 1st choice = Fosse, 2nd choice = Jekyll & Hyde. > BJS informed DSC to contact Client re: deadlines and soften the blow "unofficially". __X__ MWL __X__ __X__ SMP __X__ __X__ MPM __X__ (see previous note as well) 2/8/00 > MWL faxed FPGF Reminder today. 2/28/00 > Recv'd signed Contract, FPGF, Rooming List, Hotel Info Form via fax. Group for clinic is Concert Choir, not Show Choir as previously expected. > Jamie forgot to make extra copy of Rooming List Sheet---MWL made a copy and added people to Rooming List per Jamie's request. > Requested performance at St. John's or St. Patrick's, Per BJS to DSC, no time and Sold Out. > Also recv'd Musicate Seating-/Set-Up Form. > Total Pax = 52 (39 + 13) > Rms / Pax 12 Q / 48 00 T / 00 02 D / 04 00 S / 00 TOTALS = 14 Rooms & 52 Pax. > BJS revised IOG & Bible based on these guaranteed numbers. > As these numbers are now guaranteed, please review, confirm & order as needed. Thanks! __X__ MWL __X__ __X__ SMP __X__ __X__ MPM __X__ 3/14/00: > Client called. Has four (4) students who are dropping. BJS made changes on Room List - it was already in the hotel file. I actually ran a copy of the original and then made the changes on the one marked with the Revision stickers. > Total Pax = 48 (35 + 13) > Rms / Pax 11 Q / 44 00 T / 00 02 D / 04 00 S / 00 TOTALS = 13 Rooms & 48 Pax. > BJS revised Bible and IOG accordingly. > BJS to prepare Final Invoice and fax NLT 3/15/00. MPM, please advise as to applicable charges ie: show tickets, can we release the unneeded room at the hotel, etc. . . Make sure we don't pay for any breakfasts or the banquet for these four pax., etc. > See me if any questions! Thanks!!! __X__ MWL __X__ __X__ MPM __X__ __X__ SMP __X__ 3/14/00: > Released "dropped" room - do not have to pay. > Nothing else affected. 3/15/00: > BJS prepared, faxed & mailed Statement & INV #2636, $9,239.84. Due: 2/28/00. > Total due on account = $20,836.80. > MWL, please process per SOP. ____ MWL ____ 3/22/00 > MWL LM in main office for Jamie re: the Show Choices issue. 3/23/00 > Begrudgingly, Jamie says that Miss Saigon "will just have to do". 4/10/00 > Recv'd check #2739, $20,836.80, Invoice #'s 2578 & 2636---PIF. 4/12/00 > Jamie called and spoke with MWL. > Had a question about doing the meal counts and not seeing all his kids before he left. > MWL (per MPM) told him to get meal counts on the bus, and then, when he settled in at the hotel, to call our 800 number (800-432-5095) and leave the meal counts on MPM's voice-mail. He said no problem, sorry for it not being in our office sooner, and thanks.
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