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Fri May 06, 2016
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Shaler High School Music Dept.-Orlando, FL-04-09-2014
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OR
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Final Room List
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Hotel Info Form
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Balance
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Contract Status
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Shaler HS to Orlando = 988 miles / 16.5 hrs non-stop 5/24/14 > SM discussed beginning plans for the band and choir trip to Orlando next April. As of now, it does not appear that the orchestra will be traveling with the other two ensembles. Budget can be in the range of $900-1200 per person. The band would like to do an adjudication and parade performance, while the choir will only require an adjudication. They are planning on participating in Festival Disney. The usual off-site accomodations are fine with them. They originally wanted to explore air travel, hearing that another school went with Miami Air and Southwest and were able to go inexpensively, but understand that going by bus will be much more affordable. Board meeting for final approval of dates is June 12th, but Kristen and George do not anticipate any difficulties and feel it is fine to go ahead with the proposal. Additionally, Kristen and George will be out of the area for most of the summer, so having a proposal ready for them prior to school ending on June 14th, would be preferable. 6/26/13: > HMS started IOG. 6/30/13: > BJS sent EM to SM asking her to confirm that dates ahve been 100% approved by board - it was to be a rubber stamp on 06/12/13 per her notes above. > Also asked her to the the specs on the various ensembles participating in Festival Disney (Type, classification, adjudication status, approx number of pax in each ensemble, etc.). Sent her a copy of the info from WDW. > BJS completed IOG and then made some preliminary attachments, iPad, GTV, Festival Disney Competition for Bands & Choirs, Disney PAOS for band's Parade, 1-Day at Universal, sent specs to Radisson ROC, etc. > JM, please send out CQR for 7 coaches to BMT (I know it will be a huge pain in the ASS, but it is always their choice), Myers, Anderson, CSE, Lakefront Lines and Great Day. We will be adding 5% + DR (yet to be determined). Thanks! > HMS, please make Meal attachments and see if Planet Hollywood and Hard Rock can take this group on the days / times I have shown. _x__ JM __7-1-13__ __x__ HMS ___7/3/13_ 7/1/13 >SM left VM with George regarding information needed confirming dates and number of participating ensembles. 7/2/13 >SM received a text from George stating his mother had a heart attack in the past couple days, so obviously is not able to take on anything at the moment. SM will also contact Kristin to see if she would be able to take over for the present until things have settle for George. 7/29/13: > Per George, he and Kristen are co-chairing this year's trip. 7/30/13: > Per Kristen, George's Mom is back in hospital. > Orchestra (Shirley Rankin, Director) is going to be traveling with the Band & Choir again this year. > BJS to send PTP Packet as a PDF file this afternoon since getting everyone together for a presentation would be difficult. > BJS made comps 24 total since they are trying to get us some $$$ by the end of the month and definitely before the middle of August . . . 7/30/13: > BJS emailed complete PTP Packet to George, Kristin and Stephanie. 8/1/13: > Rec'd check #1207 from band Boosters, $16,500.00 as Advance Deposit. 8/7/13 >SM EM George and Kristin regarding group notebook, charter company, and Kristin's participating ensembles. 8/14/13: > 8/19/13: > Rec'd check from Choral Boosters, #3284, $2,000.00. 8/20/13: > BJS and SM discussed changes that need to be made due to not allowed to leave until after school on Wednesday, and then created updated IOG. > Sent IOG to Directors as well as Miami Air Charter Quote. 8/29/13: > Per Stephanie, they are ready for K based on the Revised IOG from 8/20/13. > Charter Choice = BMT, JM, please send revised IOG K ver to BMT so they have the correect version when asking for bus K and also see of there is any difference in the charter rate. > JM & HMS, since this is gong to Contract, please review IOG and update attachments as needed. > BJS will then need to update package rates on bible screen. > Side Note - teachers are going on STRIKE on Tuesday! > CN to be mailed NLT 9/9/13. __x__ JM __8-29-13__ ___X_ HMS __9/6/13__ 9/11/13: > Rec'd check #144 from Orchestra boosters, $1,000.00. 9/13/13: > BJS reviewed and updated rates as needed (dropped by $20pp) because of later departure. > BJS updated rates on bible Screen. > BJS completed CN. > Financials, we have received $19,500 thus far in advance deposits, so BJS credited each STUDENT with $65 and then divided their remaining balance in three for the contract figures and included invoices. > BJS mailed on 9/16/13 via USPS 2-Day Priority Service, including Disney PAOS Add-On Performance Application for the Parade band. Also included 2 duplicate copies for the other two directors. > K and first Payment due 10/18/13. 9-18-13 >Rec'd Travel Planner Letter 9/27/13: > Rec'd Site Visit Request Form as well as email which SN forwarded - Hi Steph: I submitted my Site Visit request form today. I wanted to let you know exactly who is going down and what our plan is. These are the people traveling: 1. George Tepshich - Band Director 2. Kristin Demsey - Choir Director 3. Shirley Rankin - Orchestra Director 4. Lisa Bleil - Band Booster Parent Travel Coordinator 5. Denise Dobis - Choir Booster Parent Travel Coordinator So all three directors and two parents are heading down. I understand that only 2 directors trips are being comped, but I wanted to let you know that 5 of us will be traveling on this trip. We will probably fly down after school on Thursday and arrive in florida late thursday night so that we have all of Friday and Saturday to do what we need to do. Thanks! George > SN is finding our if anyone is rooming together and then we can proceed. 10/1/13: > Rec'd signed K. 10/2/13: > Rec'd PAOS Parade Add-On application and video uploads from Geo. 10/8/13: > SM to send EM to Geo to let him know we are comping all three nights for the three director's rooms at the RROC on the site visit in November as wellas their B-fast each morning. They will have to pay for the room for the two parent trip coordinators. 10/9/13: > SN to EM Geo re: Disney Parade options - Monday at 10AM or wait until 6-weeks before trip to see if a Sunday spot is available. > Geo replied and he is OK with the Monday 10AM parade. > Would like an 8th bus from BMT. BJS asked Jude to call and see if they have another coach available and if so, get it under contract. 10-15-13 >Rec'd Check #1242 from Shaler Area Band Assoc. for $37,877.00 10-17-13 >Rec'd Check #147 from Shaler Area String Parents Assoc. for $10,401.44 10-31-13 >Rec'd Check #3297 from Shaler Area Choir Parents Assoc. for $26,000.00 1/5/14 >SN sent EM reminder regarding upcoming payment due date. 01/03/14: > Rec'd Band check #1269, $57,320.00 and Orchestra check #153, $15,865.00. > Since the majority of the first and second payments have been made,please review and proceed as needed, thanks! _x___ JM _1-24-14___ __X__ HMS _1/28/14___ 1/17/14: > BJS completed and EM Tag Along Ticket Order form to SN. > Due 2/7/14. > BJS and SN discussed situation with Disney Parade and how it affects the day at Universal and their meal at HR Cafe. She is going to have conversation with George and then advise us so we know how to proceed. 01/23/14: > BJS sent an EM to SN to check on status of this decision re: note from 1/17/14. 02/08/14: > rec'd Tag Along Ticket Order = 19 Disney 3D Standard park passes x $180 ea = $3,420.00. Paid by check #506 (Carrie Gray). When received, these particular tickets are to be mailed to Carrie Gray, 131 Friday Rd., Pittsburgh, PA 15209. 2-10-14 >JM processed Hotel Room List Packet to include the following: 74 Q/296 pax 3 T/9 pax 19 D/38 pax 4 S/4 pax TOTAL 100 ROOMS/347 pax _____BJS_____ _____HMS_____ 02/18/14: > rec'd Choiral Booster check #3311, $75,000.00. 2-24-14 >JM processed REVISED Hotel Room List Packet to include the following: 74 Q/296 pax 3 T/9 pax 20 D/40 pax 3 S/3 pax TOTAL 100 ROOMS/348 pax _____BJS_____ ___X__HMS__3/7/14___ 03/10/14: > BJS emailed and mailed Final Invoices and Banl Request Forms for all three groups, all due 03/19/14. > Band = $38,268.32 > Choir = $39,954.00 > Orchestra = $13,752.24 > Total due from Department = $91,947.56. 03/13/14: > BJS called George as I was placing the WDW order and I realized we do not know of the 305 students going on the tirp, exactly how many will be participating in the Add-On Parade performance Monday at EPCOT. > Asked for call back, text or email. 03/14/14: > Per George, the number for the parade is 138. 03/14/14: > Rec'd check #158, $13,725.00 from Orchestra boosters. 03/21/14: > Rec'd choir check #3314, $44,964.44. > Band check #1326, $33,257.88. > Pending no other changes, account is PIF.
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