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St. Catherines School 6th Grade-New York, NY-05-07-2014
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Toronto, ON, CANADA,
Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
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Washington, MD
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Washington DC, VA
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Washington, DC, DC
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X, PA
York, PA
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OR
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Final Room List
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Hotel Info Form
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Balance
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Contract Status
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
5/29/13: > rec'd Advance Deposit check #55839, $8,700.00. so group will get a total of 8 comps. 5/29/13: > BJS sent EM to DSC re: Coach - 81 vs. 2-55s since current pax is 87 at this point and the 81-passenger from Venture would not be an option. 6/10/13: > DSC heard from client. > We're definitely going to outgrow the double-decker this coming year, sadly, so yes, two buses it is. I'm thinking we'll have close to 90 of us traveling. Should we go with one 55-seater and then a smaller one (I think I vaguely remember a 47-seater, too??). > And because we're not limited to the double-decker, we can get some price quotes this year from different vendors I guess. Not Newton, tho' - I'm still burned by our first trip with them years ago! I guess I'm trying to come up with a tasteful way to let Venture know that we love Mr. Parsons but feel that his 71 years might be a bit of a stretch for a trip that that's tight and exhausting. Poor guy forgot to stop at Delaware House for our dinner on the way home, and my guess is that he was weary and wanting to get us home as quickly as possible. I don't in any way want them to think we don't enjoy Mr. Parsons or that he isn't a good driver. In fact, as a driver he's amazing. But how do we let them know - tastefully - that he's not our best pick for this trip? > BJS - please let Venture know about the above. He got lost several time while in NYC and didn't know, evidently, how to use the GPS. Obviously, no one wants to hurt his feelings, but Amy wanted to let us know about this. Thanks! 9.8.13 >CAJ - LEft VM and sent email to Amy about her trip. 9.30.13 >Last year, UN and Elise Island were closed. >Harlem tour was not good. >2 buses regular coaches instead of one double bus. >87 kids,need 4 more adults. >Ground Zero museum - tour? >Hyatt Place. >Don't want an the same old driver as last year. Other bus tour options. Hyatt at better location. thanks per Amy 10/4/13: > From email to CJ from Amy - Here's the list of what I remember (through my feverish fog) from what we discussed: - Stay at the Hyatt Place in Meadowlands, NJ - important because of location, familiarity & pull out sofas in rooms - Get a quote for 2 47-seater buses from a few vendors - don't want to use Venture on this trip - hoping to avoid the elderly driver who gets lost and forgot to stop for dinner during our last trip - Neds to find out if the United Nations and Ellis Island might be available for this trip since they canceled at the last minute last year - both locations are important curricular components that are at the heart of this trip - If we can't get into the UN or Ellis Island again, we'd consider the Harlem walking tour but will need a different company - look into Big Onion Tours perhaps - Check with Bryan on the number of pre-paid Comp packages we earned (either 5 or 6) by paying $8,700 in May, 2013 - We'd like to take 12 adults on this trip, so we'll need to figure that amount into the student fees once Comps number is clear - We'd love to go to "Matilda" as our Broadway show again (don't remember if I mentioned this or not) Once you have info from Bryan, I'd like to start solidifying the trip and getting general pricing out to our families ASAP. We normally advertise the trip in mid-October to our parents so they can begin saving money for the installment payments. Because you & I have had some trouble connecting, we're starting to fall behind. I'm hoping you can give me an idea of how quickly we can have a price quote since that date impacts our launch of info to families. Looking forward to hearing from you soon, Amy 10/30/13: > BJS completed IOG, JM sent CQRs and then JM made some additional calls re: 9-11 Museum and Memorial, as well as MOMA Art Workshops. HMS sent EM to United Nations re: Tour. > BJS needs to complete rates and send PTP no later than Thursday. 10/31/13: > BJS updated attachments and then ran rates and completed PTP as it was promised to the client before 5PM today. > BJS emailed directly to Client, after speaking wth CJ regarding all the notes that had to go with - Amy: Attached please find a copy of the Proposal for your group’s trip to New York. A few notes: 1. Your accommodations have been confirmed at the Hyatt Place Meadowlands! 2. Rates are comparable with last year, just a $5 increase per person, across the board. 3. Broadway Show Selection packet is attached – please complete and return Broadway Show Selection Form ASAP. 4. I have requested charter quotes from a total of five (5) carriers since we are no longer bound to Venture because of the double decker bus. The companies are James River, Winn, Fun Tours, Newton, and Venture. I went ahead and included Venture and know the folks there well enough to make certain, should you select them, not to have the lovely older gentleman driver you spoke about. You should expect rates to be in the neighborhood of $4,000 - $4,500 / coach. We will send rates as they are received. 5. The MOMA Workshop, as with last year, is included in our price and CCIS will make payment, but as the teacher, you will need to make the reservation by calling them directly at 212-708-9685. 6. The United Nations Tour reservations open for May 2014 tomorrow (11/1/14), so Jude will be sending through that request in the morning. 7. The Statue of Liberty has already re-opened and Ellis Island is to re-open on Monday, so this should not be an issue come May. 8. The 9-11 Memorial is not currently accepting reservations beyond April 30, 2014, for the new 9-11 Museum, which is a part of the attraction, is scheduled to open this Spring. The official opening date has not yet been determined, so for that reason, they are holding off on new reservations until the date is announced. I have included admission to both the Memorial and Museum in your group’s rates. Should the Museum not be open come trip time, we will refund the Museum admission. Thank you for your patience and keep an eye out for Cindy sending along the charter rates. Hollie and I will be out of the office tomorrow (11/1/13) on a college visit / audition with our daughter Clare. Cindy will be available should you have any questions or concerns. Her mobile number is 571.437.5723. 11/5/13: > From Amy - Hi Bryan, I called MoMA today to make our reservation and learned that they won't be accepting them until next Wed, November 13th. I'm scheduled to call them back that day and get us set up for a visit there on the morning of Friday, May 9th. I'll keep you posted as that gets settled. Also, just to make sure we're on the same page with pricing, would you say that the two buses for approximately 90 people would cost around $8500? I want to work that into the general pricing that I shop to the parents later this week, suggesting that the approximate cost of the trip per student will be around $650. Does that sound close? Thanks so much for all your help here, Bryan, getting things moving along. It's greatly appreciated, Amy 11/5/13: > BJS completed PTP Pack Revision I, including updated IOG with the MOMA / Statue Cruise Flip Flop, 10 comps and updated rates. > Updated rates on bible screen as well. > BJS updated attachments as needed. > Sent revision 1 to CJ so she can send to Amy & also get charter choice. Cindy: Please see below and attached. I have completed a revision with 10 comps and updated prices based on Amy’s notes from last Friday. Per Person Bus Cost Charts (4 different companies) are now included with the PTP Revision I and this should allow her to answer her question about bus cost, etc. If you can respond to her please and send along the revision, then follow up with a phone call on Wednesday, that would be good, being certain to get her charter choice at that time.Thanks & let me know if you have any questions. > We should be able to Go To K as soon as she has confirmation next Wednesday on their MoMA workshops. Should also have her charter choice by then. __x__ JM _11-6-13___ ____ HMS ____ 11/14/13: > Rec'd EM from Amy - I was able to confirm with MoMA this afternoon, so we are all set for a tour on the morning of Friday, May 9th at 9:30 and 10:00 in 2 groups. We'll finish at noon. > Per HMS, HRC is confirmed for Friday's lunch at 12:30PM and then they will depart for home. > BJS updated IOG accordingly. > BJS increased Rates on Bible Screen by $10 to cover the addtional cost of the HRC lunch as opposed to a $10 Meal Credit. > HMS, please update attachments as needed since Statue Cruise is now Thursday, add HRC Lunch and delete Lunch $10 Meal Credit en route. > BJS hoping to be able to do K on Monday, 11/18/13, since he leaves for VMEA on 11/19/13. __X__ HMS _11/22/13___ 11/21/13: > BJS completed files and sent to JM for mailing on Friday, 11/22/13. > K and next Payment are due 12/20/13. 12/18/13: > Rec'd signed K and Travel Planner Letter via fax. > JM, please process signed K per SOP. > As this group is now UNDER CONTRACT and $$$ has been received, please review and proceed as needed. Thanks! __x__ JM _12-19-13___ __X__ HMS __1/3/14__ 12.18.13 >CAJ - Sent Amy an email letting her know her contract is being sent to her home via USPS PRiority. Also sent Amy a holiday card on 12.16.13 12/20/13: > Rec'd check #58302, $15,330.00. First Payment INV #5532 - PIF. 2/11/14: > Rec'd check #58740, $20,897.00. 3-7-14 >JM processed Hotel Room List Packet to include: 20 Q/80 pax 2 T/6 pax 6 D/12 pax TOTAL 28 ROOMS/98 pax (86 + 12) ___X__BJS__04/07/14___ _____HMS_____ 04/07/14: > BJS emailed and mailed INV #5591, $12,159.00 and Bank Request Form. > Due: 04/21/14. 05/1/14: > Rec'd check #59576, $12,159.00. > Pending no other changes, Account is PIF.
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