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Fri May 06, 2016
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North Allegheny High School Band-Louisville, KY-04-30-2014
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Toronto, ON, CANADA,
Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
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Due
Received
Final PAX
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Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
PIT to Louisville = 390 miles / 6.5 hrs non-stop PIT to Great Wolf Lodge (Mason, OH) = 278 miles / 5 hrs non-stop 6/13/14 >SM received the following information from Todd Stefan regarding a Nashville/Louisville trip in May 2014: Hi Stephanie- We are looking at Wednesday April 30 - Sunday May 4. We would like to leave Wednesday evening, or whatever works to get us there at the right time; just don't want to miss school on Wednesday. We would like to march in the parade and do a festival (Festivals of Music, etc) in Nashville, TN. I would guess staying in Nashville would be the best option, driving to the parade and back. Additionally, Todd expects to have 40 more in the band next school year. 7/10/13: > BJS called SM and we discussed Nashville and no festivals that particular weekend. > She is going to get in touch with Todd and Stave to see if they want to proceed with Nashville after the KDF Parade in Louisville and not do a festival, or maybe do something similar to SVHS Band and add a competition with MITP in Cincinnati. > SM emailed both Steve and Todd, attaching sample itineraries for trips to Louisville/Cinncinnati (with a festival) and Louisville/Nashville (without a festival). SM also left VM for Todd letting him know about the options and the message sent to him and Steve. 7/26/13 >SM sent EMs to Todd and Steve and left another VM for Todd regarding the above options. 8/2/13 >Steve informed SM that they discussed the trip today and would like to follow what Seneca Valley did in the past, as well as add a Music in the Parks adjudication. Todd will be contacting us next week. 8/7/13 >SM met with Todd and Steve yesterday regarding options for their upcoming trip. > They would like to proceed in a similar way to Seneca Valley's trip, but without staying at the Great Wolf Lodge. > Additionally, they would like to perform on Friday night, leaving all of Saturday for the park (no park performance necessary). > Also, they would like to include a trip to the Cinncinnati Zoo and go on a riverboat cruise on Friday, prior to performing. 9/7/13: > BJS completed Rates and sent note to CH that PTP is ready for her to complete. > She will need to add the "7" rate $485 / students as there is not place for a "7" rate in our system. > Students options are 7 - 5 and adult options are 4 - 1. > BJS would like to be able to send to the Director first thing on Monday morning, 09/09/13. ____ CH ____ 9/8/13: > BJS completed MITP Application. > BJS emailed PTP Packet to Todd, Steve & SN, including Suite Floor Plan Sheet from Great Wolf Lodge. 9/8/13: > Per Todd,group may not be as many as 330, probably no more than 310ish. made no changes to anything at this point - will wait and see where they start to fall out over then next month or so. > Charter choice is Myers, 6 coaches (BJS emailed Rindy and cc'd JM). > Concerned that Pegasus Parade is not yet official, I explained how it works with us sending letter, etc. so this should be a non-issue, just a formality. > Ready for Contract. > As this is going to Contract, please review and proceed as needed. CN to mail NLT 9/13/13. __x__ JM __9-9-13__ __X__ HMS __9/11/13__ 9/9/13: > Todd called, is thinking about departing school on Wednesday afternoon so the kids could do the waterpark on Wednesday evening. . . talking about times, leaving school, arriving home late Saturday night, etc. . . 9/10/13: > BJS updated dates and times on the Bible Screen. > BJS asked Jude to get requote and K from Rindy at Myers. > BJS sent a list of questions to Jennifer at GWL. > Once all is settled, ALL attachments will need reviewed and updated. 9/26/13: > BJS completed Revised Rates and K Version of PTP and then emailed to SN so she can share with Todd, Steve, Ann, etc. > BJS completed CN - JM, please process per SOP and mail via Priority Mail to Todd's attention at the school on Friday. > K and First $ due 10/18/13. > As this has goine to K, please review and proceed as needed. Thanks! __x__ JM _9-27-13___ _X___ HMS __9/30/13__ 10/12/13: > BJS had conv with Anne, Booster President - > Add some protein to the Lunch Pasta Buffet before they leave the hotel on Thursday for the Parade in Louisville. > Make Riverboat Cruise a Brunch Cruise, from 10am - 12pm, instead of a luncheon cruise on Friday and if this is possible, delete the Zoo entirely. > If we can do the cruise as a Brunch, there will be no need for Breakfast at the hotel on Friday AM and this money can go towards the bigger pre-parade lunch on Thursday. If needed, the Zoo admission money can also go toward a beefier lunch menu. > Friday afternoon, following the Brunch Cruise, they can return to the hotel for some additional water park time prior to having to get ready and depart for their festival performances. 10-22-13: >Rec'd Travel Planner Letter >Rec'd signed contract >Rec'd Check #246 from NA District Band Patrons for $25,000.00. 11/18/13: > Rec'd Booster check #256, $29,220.00. > First Payment INV #5446 is now PIF. > Under K and $ Received. 1/15/14: > BJS reviewed file and the changes from 10/12/13 need to be implemented and the system's attachments updated accordingly. > IOG has been updated accordingly. _X___ HMS _1/22/14___ 02/03/14: > Rec'd Booster Check #259, $68,830.00. 02/20/14: > BJS scheduled performance times with MITP. > Updated IOG as needed with performance location and Award ceremony Time. > HMS, please check attachments and IOG - from October, when they moved the Cruise from a luncheon cruise to a brunch cruise, they are no longer doing the Cincinnati Zoo, so that should be canceled. Thanks! ____ HMS ____ 3-5-14 >JM processed Hotel Room List to include: 37 Sep/259 pax 5 Sx/30 pax 2 Qnt/10 pax 14 D/28 pax 3 S/3 pax (includes ESCORT, Ken DeArment) TOTAL 61 Rooms/330 pax (301 + 28 + 1 ESCORT) _____BJS_____ _____HMS_____ 03/06/14: > Per EM rec'd from Ann, the Booster Pres., on 03/04/14 - Here is the information requested for Josh Branstetter, the student in our group with the medical issue who is only attending part of the trip. They only need the following: • Lodging Thursday & Friday nights • Brunch Cruise Friday morning • Resort Time Friday afternoon • Adjudications & Dinner Friday evening Josh and his mom (Cara McCandless) are highlighted on Page 5 of our Rooming Lists. They are sharing the same room and Jude informed the hotel of their (2) night stay this morning, so that part is all set. > The number in the system, on the Bible, and on the Status Schedule all include Josh and his Mom. When placing the final orders for everything, we need to be sure to take the two of them out of the orders for everything other than the items listed above. __x__ JM ___3-7-14_ ____ HMS ____ 03/19/14: > BJS emailed and mailed INV #5576, $64,871.06, due 03/24/14. > Included partial package credit for the one room that due to medical reasons is getting a partial package. 03/19/14: > Ann notices typo on the Invoice, so BJS corrected and resent. > Total due on account = $62,927.03. 3/21/14 >HMS sent Ann an email concerning food issues with contract info 03/28/14: > Rec'd check #262, $62,927.06. > Account is PIF pending no other changes.
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