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General Trip Information
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Thu Jan 30, 2014
Trip Name
Hedgesville Middle School Choir-Sandusky, OH-05-09-2014
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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
340 Miles 5 Hours 25 minutes 1) Music in the Parks - tenative weekend dates. 2) All meals 3) Many adults - doesn't know how many will follow behind the bus, but will need to be added once she know how many to the trip - but not the bus count. She only wants 1 55 seat bus and the others can follow. 5) Budget - $400-450.00 The school will try to fund the bus cost. 6) looking for general idea and cost to advise parents to check thier interest for this trip. 10/30/13: > BJS completed IOG and JM has sent CQRs to Schrock, Bollman and Atlantic Coast. > BJS made attachments as able and also registered the group fpr the Competition in order to save space. > BJS sent EM to CJ asking her to contact Sandy to let her know PTP is nearly complete and so she is not surprised when she gets an email from MITP regarding their festival registration. 11/5/13: > BJS sent to CH for PTP Prep. 11/6/13: > PTP completed and BJS gave back to CH for PP. > CJ calling to set appointment. 11/7/13: > PP complete and GTM may be Friday . . . 11/12/13: > BJS and CJ Met with Sandy via GTM. > Extremely pleased and ready to proceed. > Check with Detailed Destinations (Martinsburg) and see if they have a charter bus (BJS made call and their largest coach is a 32 and they only have 1). > Atlantic Coast is their Charter Choice. JM has requested K from Linda. > BJS emailed PTP Pack to Sandy so she can share with parents. > As this is going to K, please review and proceed as needed. CN to mail by the end of this week. __x__ JM _11-12-13___ __X__ HMS _11/20/13___ 11/21/13: > BJS completed CN files and then Jude is processing for mailing this afternoon. > K and first $ due 12/18/13. >CAJ - 12/1/13 - Sandra from the schools main office called and needs a W9 from CCIS for their schools financial office. Her name is Sandra Durham and can be emailed to: sdurham@access.k12.wv.us Thanks! 12.13.13: >CAJ - Sent Sandy a reminder that her contract is due next week. 12/18/13: > Rec'd Travel Planner Letter, signed K and check #486, $4,125.00. > JM, please process signed K per SOP. > As this group is now UNDER CONTRACT and First Payment has been received, please review and proceed as needed. Thanks! ___X_ JM ___12/19/13_ __X__ HMS _1/2/14___ 12.18.13 >CAJ - sent Sandy an email that we received her check.Also sent Sandi a holiday card on 12.16.13 01/29/14: > Sandy called and LVM for BJS - may need to cancel. 01/30/14: > Sandy EM;d CJ - may need to cancel - please call. > BJS and CJ reviewed K and discussed. At this point, if she cancels, per the terms of our K, she will forfeit the Deposit which has been paid, $75pp. > CJ is going to discuss with her so we will have a definitive answer NLT 12 noon tomorrow. 01/30/14: > CJ spoke with Sandy and she is thankful the amount they are going to forfeit is not more. She is mad at her parents and completely understanding of the CCIS position. 01/30/14: > BJS received EM from Sandy - Bryan, As of today, January 30, 2014, it is neccesary to cancel my planned trip to Cedar Point May 9, 10, and 11. I sincerely apologize. I never would have guessed this would happen - "the times, they are a-changn' ". Thank you for all that you did in preparation. Sincerely, Mrs. Sandy Stamets Choral Director Hedgesville Middle School Hedgesville, WV 25427 > BJS replied via email and told her we look forward to working with her in the future. > CCIS is retaining the $4,175.00 we received in December per the terms of our K. > Please review and CANCEL all as needed - BJS has alerted Hotel and canceled festival (MITP). ____ JM ____ ____ HMS ____
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