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Central High School Drama and Orchestra-New York, NY-10-07-2014
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OR
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
5/13/14: > Pam Wilensky, Orchestra Director called, formerly with Freeman Optional School Band & Orchestra and probably returning back to Freeman Optional next year. > Pam had done trips with us for many years until she left Freeman this past fall when the Memphis City and County Schools were combined into a single school system. > Freeman did not travel this year, but she is most likely returning there in the Fall of 2014 and they are already asking her to do a trip. > This trip, is for the Central HS Drama & Orchestra. > Jenn Wood-Bowien is the Drama teacher. > October 7 - 10, 2014, during their Fall Break, with a budget of $1,000.00 pp. 25 students + 5 adults. > Flying from Memphis. > Since flying, would prefer to stay in Manhattan and walk / subway as much as possible. > B-way Show: "If Then", Tuesday evening at 7PM. > Wednesday afternoon matinee with at $75 show credit (cash) so they can buy tickets to whatever they want at TKTS. > Thursday, NY Philharmonic, 7:30PM concert. > 9/11 Memorial & Museum > MOMA > Broadway Classroom Broadway 101 Workshop. > As many meals as possible. > Would like to have idea of rate by 5/22/14 since 5/23/14 is their last day of school. 5/29/14: > SN received the following from Pam: Hi Stephanie, I have the go ahead from my principal, but that is not approval from the district. If you will go ahead and make the changes we discussed to get the price down then I can submit to the district. They will not approve until they get a detailed itinerary any way. The main hurdle was the principal. Please contact me if you have any questions. Thanks, Pam 6/4/14: > BJS selected new hotel from BMG = Holiday Inn Meadowlands. 6/13/14: > BJS updated IOG and made some changes to the attachments that JM had made while we were in CA. > BJS ran revised rates, updated in system, and then sent EM to PAM with IOG - Pam: Attached please find the revised IOG for your group’s up-coming trip to NYC. We have been able to place your group at the recently renovated Holiday Inn Meadowlands Hotel and there is access to mass transit buses, on the end of their block, with direct access to New York’s Penn Station. This hotel is not on the waterfront in NJ; however, it is less than 5 miles from Midtown and we had to move to this location in order to create a significant savings. The revised per person rates, based on 27 – 30 total trip participants, would be: Quad = $579 Triple = $629 Double = $749 Single = $1,089. Please keep in mind that we will still need to add the air fare, plus some money for ground transportation, to these rates. I appreciate your sharing this information with Jenn and please advise ASAP if you are ready to proceed. I will be in the office next week through Wednesday, and then I will be out of the country on vacation, returning to my desk on June 30th. Stephanie, your group’s Account Executive, who works with me here in Butler, should be available during my absence, if you have any questions or concerns. Thanks Pam! Have a great weekend and we look forward to hearing from you soon, Bryan. 6/30/14 > SN spoke with Pam last Thursday and today regarding the status of the trip, in order to secure the reservation with the hotel which is currently on hold. Pam is confident that the trip will be approved, but there is still paperwork on her end to complete before that is official. SN spoke to the hotel last Thursday and got an extension on the hold on the rooms until July 1st. Pam and SN will speak again tomorrow regarding any changes. 7/11/14 > SN spoke with Pam regarding the status of the approval of the trip. Pam feels confident that it will go through, but the administration has not reviewed all the paperwork yet. They likely will not make the deadline for the airfare fo29/14r US Air or Southwest, but they may have everything in motion in time to reserve airfare with United by August 7th. Pam is vacationing next week, but the other teacher can be contacted if needed in her absence. 7/16/14: > SN called and LVM re: Air 7/22/14 > SN LVM for Jen Wood-Bowien regarding any updates. Jen is the other director who is the point of contact since Pam Wilensky is out of town this week. 7/25/14 > SN LVM for Jen, same as above. 7/29/14 > SN spoke with Pam Wilensky this morning regarding the trip status. Her school reorganized withing administration and now no one knows who is supposed to approve trips. Pam understands that we need to have a definite answer as well as a deposit by the 31st, in order to secure hotel rooms, as well as airfare. She was even told that it may not get approved at all now. Pam is speaking to the other TC and will call back later today. > SN spoke with Pam again this afternoon and they may be able to get the trip approved tomorrow, as well as provide a deposit! Additionally, SN and Pam talked about her orchestra and the Freeman Optional School and she will not be involved with that school again, however the her former student teacher, who is the director now, may be interested in travel this year. 7/31/14 >SN received a text from Pam last night saying the approval for the trip was still "in limbo" and they likely would not be able to make any of the deadlines. Pam says she wishes to do this trip again, but next fall as an annual trip for the drama group and orchestra.
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