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General Trip Information
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Fri May 06, 2016
Trip Name
Boiling Springs High School Band-Myrtle Beach, SC-04-16-2015
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Boiling Springs High School Band and Choir
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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
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Sext
Start
Date:
Time:
End
Date:
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Contract
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Deposit
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Received
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First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
HS to Resort = 540 miles / 9 hrs. non-stop 5/27/14: Per DD interview questioning and subsequent meeting with Client - > Depart: Early to mid afternoon for arrival in Myrtle Beach @midnight. > Participate in festival as early as possible on Friday. Concert and Jazz bands.Or participate in clinic or workshop in the area on Friday. > Wants to have two lunches on own. > Fri. evening pizza at hotel. > Sat. Beach time, broadway at the beach, dinner cruise. > Sun. Breakfast at hotel return home 5/27/14: > BJS sent invitations for PTP PP GTM to be held on Monday, June 16th at 1:30PM. 1. Please join my meeting on Monday afternoon, June 16, 2014, beginning at 1:30PM, by going to www.gotomeeting.com. 2. Click on the JOIN MEETING button near the top, right hand portion of the screen. 3. When prompted, enter the Meeting ID: 222-962-741 and then click CONTINUE. 4. If you are asked for a Meeting Password, it is Myrtle Beach (with a capital M and a capital B. There is also a space between the two words). This may not be required. 5. Dial the Conference Call Number: 1-626-521-0013 6. When prompted, enter the Access Code: 222-962-741 6/10/14: > BJS sent Em with updated time - Hi Dave (& Dave)! The information for the meeting remains the same, as far as the Meeting ID, Conference Call Number, Meeting Password, etc., just the time has changed to a 4:00PM start. Thanks again and I look forward to meeting with you both next Monday afternoon 6/13/14: > BJS completed IOG. > JM, please send CQR for 2 coaches to Lowees, and then the other charter companies we got quotes a few weeks ago from for Lebanon HS to Orlando in December 2015. Thanks! __X__ JM _6/13/14_ 06/15/14: > BJS reviewed and updated attachments as needed and then ran rates. > NO group travel video as we know this is going to bid and the other companies will not include. > BJS entered rates in system. > BJS sent on to CH for PTP. > Once CH send s back to BJS, he will have to do some tweaking due to the way the group is doing the festival package, pizza at hotel with a meal credit, etc. > Some of the charter quotes are still outstanding, so include note at end of Transportation section on PTP - list the companies and say that their quotes will be forwarded if and when received. > BSJ will review and make the necessary changes to the PTP and then send back to CH so she can complete PP. > GTM is tomorrow afternoon (6/16/14) at 4PM with DD and the Director. __X__ CH __X__ 06/16/14: > BJS and DD met with Dave via GTM. Dave was at DD's house for the meeting as it was just about 5-minutes away. > Seemed very pleased and pleasantly surprised by our rates. > Wants to see a list of the different charter company policies in the event of a breakdown. Would also want to see the average age of the coaches in their fleet. > JM, please contact each of the charter companies included in his proposal and ask for this information. Compile a single list of this info and then email it on to Dave Dietz. Dave will then send it to the client. He knows you are on vacation this week and will not even be able to start on it until you return on 06/23/14. > Once we have this to him, he will be able to make a charter company choice and should also have the OK to proceed from his boosters. > BJS scanned PTP pack and emailed to the client. __x__ JM __6-23-14__ 7/11/14: > Per BJS conv with DD, as of Tuesday of this week, director is still unpacking from his recent move and has not yet had a chance to review the charter info which jude had sent while BSJ was on vacation. > Booster meeting is the beginning of August and they shoudl have a final decision on any changes, charter choice, etc., at that point. > DD to follow up first week of August 1st. > DD 2 emails month of Aug. says he will decide late Oct. > DD phone message Aug 29th 9/2/15: > BJS sent note to DD re: coaches are selling out so regardless of changes, we really need his charter choice. 9/4/14: > Per Dave - Trip Revisions: Fri. after performance chill at beach //pizza party Fri. evening dinner cruise Sat. Giant Crab for lunch Eliminate Barefoot landing 9/16/14: > BJS updated IOG accordingly. > HMS, please update attachments and go ahead and make the reservations as needed for this is going to K. > BJS to take Revision with on trip to Harrisburg when he leaves on Wednesday. __X__ HMS ____ 9/17/14: > BJS completed PTP Rev 1 and updated rates on Bible screen. > BJS took PTP Rev 1 with him to deliver in person with DD on Thursday. 9/19/14: > BJS and DD met with Dave -extremely pleased with Revision and seems as if he is ready for K. Made mention of the fact that he hoped to have this wrapped up before the holidays! BJS and DD know we can;t wait that long, so we are going to go ahead and mail him his CN so he can get on it well before then. > BTW, his wife is expecting their 1st baby at the end of October. 10/8/14: > BJS sent to CH for CN prep. 10/9/14: > CN mailed. Due with 1st $, 11/10/14. > DD email from Dave 10/16/14 Dave, I got the binder of info today, thank you. The numbers for students/parents are a bit off...guessing those were just estimates. We will have 79 kids and I already have 9 parents on board, plus 3 directors. Hoping for another couple parents to volunteer, but even so we are covered with 9. We are going to be on the school board agenda for November 3 to get the trip approved. Sorry this is moving slower than I'd hoped. I am hoping it is just a rubber stamp by the school board and we are good to go, I see no reason why it wouldn't be. Immediately after it is approved, I'll get the signed agreement in the mail. We should be able to get a payment of approximately $8800 to you no later than November 21. Thanks, Dave Yinger 11-28-14 >Rec'd travel planner letter, contract, and Check # 1014 in the amount of $8,700.00 02/11/15: > Rec'd check #1033, $21,500.00. 02/11/15: > Rec'd FPGF, RL & HIF. > Total Pax = 88 (79 + 9) > They are just one (1) beliow K Minimum, so BJS is not making any changes. > BJS updated BIBLE, IOG, and Status Schedule as needed. > RMS / PAX 19 Q / 76 01 T / 03 03 D / 06 (adults) 03 S / 03 (adults) TOTALS = 26 ROOMS and 88 Pax (79 + 9) > HMS, as these numbers are now GUARANTEED, please review and proceed as needed. > JM, please process RL Packet per SOP when you return from vacation. ____ HMS __3/25/15__ X ____ JM ____ 02/20/15: > BJS emailed Final INV, #5748, $20,393.00. No meal credits on this one so no Bank Request Form required. Made due: 03/16/15. 03/16/15: > BJS rec'd tentative performance schedule from Fiesta-Val > Concert band 2:30PM Friday > Jazz band 3:30PM Friday > Awards on Saturday at 3:00PM. > BJS updated IOG accordingly - had to flip flop pool time and performances. On the original IOG, performances were in the morning and pool in the afternoon. Now it is pool in the AM and competition performances in the afternoon. 03/17/15: > Rec'd check #1037, $20,363.00(band assoc) and personal check #1528, $30.00. > Pending no other changes, account is now PIF. 4-9-15 >JM EM David about hotel's offer to do pizza, salad, drinks, and dessert for $10 inclusive. We await his answer.
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