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Wed Aug 20, 2014
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Cocalico High School Band and Choir-Orlando, FL-12-16-2015
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Cocalico High School Band and Choir
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OR
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Final Room List
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Hotel Info Form
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Contract Status
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
HS to Philly Airport = 70 miles / 1.5 hrs non-stop HS to BWI = 103 miles / 2 hrs non-stop HS to Allentown (Lehigh Valley Airport) = 60 miles / 1.5 hrs non-stop Band and Choir Trip Candlelight Processional Main Street Parade in Magic Kingdom Mode of Trans. Air. Preferred airport Phila. but will consider BWI or Allentown. 4 theme parks plus Disney water park. all inclusive except on own at the airports. Disney meal cards/dining cards.(tour co. gave them a rebate on unused ones) Prefer Port Orleans but would consider All Star. they say better bus service. This scenario worked for them the last trip and would like to repeat or come close. (unless we have ideas that will work better) Used school buses to Phila airport (district is telling them not this trip? they are not sure) Tour Co. provided truck/driver for luggage & band equipment to/from airport. Are willing to leave as early as necessary. Equipment truck/driver met them in Orlando took luggage and equipment to resort. Charters take group to water park. Disney transp. takes them to resort. Use Disney transp. the entire rest of the stay including perf. days. Except for last day (Animal Kingdom) charters take them to airport. Equipment/Luggage truck remain parked at resort lot the entire stay. Truck moves to backstage while students are in park. Group meets truck at staging area. Truck takes equipment/ luggage to airport. Proposal before June 28. or if not then mid July. both out of town/out of country end of June to mid July. note: Dave will not be available to go to Fla. on these dates, however he may be able to help out on this end with departure and arrival. 06/18/14: > BJS ran rates, the old way, for the All-Star Resort. We are at $699 + air for everything they want. Obviously, Mid-proced resorts will be higher. > They are willing to meet in mid-July after everyone gets back from vacations, so DD is going to schedule a GTM for the week of July 14 or 21. 07/16/14: > BJS sent EM invites to Robbie, Kristen & DD for tomorrow afternoon's GTM - 1. Please join my meeting on Thursday afternoon, July 17, 2014, beginning at 3:30PM EDT, by going to www.gotomeeting.com. 2. Click on the JOIN MEETING button near the top, right hand portion of the screen. 3. When prompted, enter the Meeting ID: 705-356-677 and then click CONTINUE. 4. If you are asked for a Meeting Password, it is Orlando (with a capital O). This may not be required. 5. Dial the Conference Call Number: 1 (213) 493-0605. 6. When prompted, enter the Access Code: 705-356-677. 7/17/14: > BJS and DD met via GTM with Robbie & Kristen. > They are both quite savvy travelers and seem to have real experience traveling with their ensembles. Robbie and his wife are also huge Disney fans and go several times a year. Has stayed a most of the Disney resorts and is an avid golfer. Kristen just returned from vacationing in Italy! > PP included price options for both the All Star Resort as well as the Moderate Priced resorts. They really seem to be leaning toward the Moderate priced resorts as that is what they kept referencing when trying to figure total trip cost. > Seemed pleased with the fact that we included exactly everything they asked for. > Our price appears to be within their realm of thinking. We know they are looking at World Class Vacations and some others, so only time will tell. > Asked me to give them a safe number for the air portion and I said I could never give them anything they could hold me to, but as a director, I would not venture anythong less than $500 - $550. They seemed to appreciate my honesty. > BJS emailed a copy of the PP as a pdf file. > They want to review and make a decision within the next 3-weeks and have it all set before the students return to school. > Truly a "50", who knows . . . 8/15/14: > At MVS suggestion, BJS sent EM to Robbie re: golf - Robbie: I hope you’re having a great Band Camp! I just wanted to check in and see if you received the small package of golf related items I mailed to you a few weeks ago. I’d like to have the opportunity to meet you in person, possibly over 18-holes, my treat of course! I realize how busy a band director is in the Fall, but I’d be willing to meet you in Central Pennsylvania for a round some Saturday or Sunday before the weather turns. Please let me know how your schedule looks and we can make it a date. I look forward to hearing from you soon, Bryan. 8/19/14: > rec'd rejection letter from Robbie - Bryan and David, We appreciate your time in submitting the proposal to us for our 2015 Walt Disney World trip. We have decided to contract with another company. We will keep your company in mind for future music department trips. Sincerely, Robbie Trescavage & Kristen Diehl 8/19/14: > BJS replied with - Robbie: Obviously, we are all extremely disappointed to hear this news after the amount of time we spent planning a trip to the specifications you provided. If there was something else you wanted and or needed, we would have been more than happy to make the required adjustments. I would be most appreciative of your providing us with the reasons for your decision and what exactly set the chosen company’s trip apart from ours. We take great pride and personal interest in every trip we plan, trying to leave no stone unturned, so your information will definitely help us be able to better meet your needs on future trips. All of our clients used to travel with someone else, and after having experienced the CCIS level of detail, quality, and service, they have never looked back. I am confident that if you will give us this opportunity as well, there will be no regrets. I still hope we can get together and play a round this Fall. I will be in touch as my plans take me to the middle of the State. I look forward to hearing from you soon regarding the selection you made. Thank you again for the opportunity. Sincerely, Bryan J. Stevenson No response, imagine that . . . Nothing was really reserved for this group, as it was a fishing trip from the beginning . . . so there is really nothing to cancel.
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