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Fri May 06, 2016
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St. Catherines School 6th Grade-New York, NY-05-06-2015
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Trip Notes
( Print Note )
( E-Mail Corporate )
New York , 5 hrs 13 minutes 335 miles from St. Catherines School 5/28/14: > BJS emailed and mailed Advance Deposit INV to Amy per her request for $9,000.00, due 6/27/14 re: NYC 2015. 06/03/14: > rec'd check #60074, $9,000.00 for Advance Deposit for NYC Trip in Spring 2015. Group will receive ESBCs as they have in years past. 1) Amy wants the Hyatt Place at the Meadowlands - asking for 24 quads, 6 doubles for the adults and 2 drivers room. 2) Venture Tours for charter company 3) Similar trip as to last year, but will update with adjustments shortly. Just want to get hotel booked, with 2 Security Guards. 4)This year Amy wants two buses, same trip for each bus, but one bus goes the itinerary one way and the other bus goes the opposite - same destination but different times. Meet for either lunch of dinner together as a group. Rather have a Chinese Restaurant since more common food for kids. Rather have students eat in the location of their tour at a smaller restaurant then the big ones. Statue of Liberty, Tenement Museum, UN and would like box lunches to eat in Central Park, Moma Tour for 1 hour, Matilda tickets, Top of the Rock. 9/10/14: >CAJ - just looking for an update on their proposal. 9/16/14: > BJS sent EM to CJ - Just really read the notes from your conversation with Amy – her wanting to separate sets of reservations, one for each bus. This is not a possibility without a price increase of at least $60 or more per person. Two sets of reservations is two completely separate trips (two sets of contracts with every vendor, two sets of reservations, two final itineraries, etc.) and we would have to bill this accordingly. Please nip these types of requests in the bud so the customer is not thinking this is really feasible and what we are going to be coming back with. If she is prepared to pay the extra, we are more than happy to do it, but you need to have this conversation with Amy ASAP – before we can do any additional work on this group. FYI – her hotel (Hyatt Place) is secured. Thanks,BJS. 9/18/14: >CAJ - Response from Amy - I can't tell you how happy I am to get your message! Members of my team made the suggestion to alter the trip design (against my better judgement, quite frankly). To be able to tell them that we can't do it without a significant price increase is music to my ears!! I'll be back in touch very soon with a one size fits all agenda that we can start working on. And thanks so much for the good news about the hotel - we sure do love that Hyatt! 10/7/14 UPDATE FROM AMY - Hi Cindy, Your timing is impeccable, my friend. We've just finished designing the trip, and this is what we're hoping to do: Day 1 (Wed, 5/6) ------------------------ NYC arrival (3:00pm) Tour the United Nations (4:00 - 5:30pm) Walk up 47th Street to 7th Avenue for dinner (5:30 - 6:00pm) Dinner at Planet Hollywood on 7th bet 45th & 46th (6:00 - 7:30pm) Walk to Rockefeller Center at 5th & 49th (7:30 - 8:00pm) Visit Top of the Rock (8:00 - 9:00pm) Hotel Check-in (9:45pm) Day 2 (Thurs, 5/7) ------------------------- Depart Hotel (8:30am) Tour Tenement Museum & Garment District/Orchard Street neighborhood (10:00 - 12:00) Walk to Little Italy (12:00 - 12:30) Lunch at an Italian restaurant in Little Italy - NOT La Nonna - food not great - let's talk choices - (12:30 - 2:00pm) Shopping at Mulberry & Canal Street (2:00 - 3:00pm) Catch bus, ride to Central Park/Strawberry Fields (3:00 - 3:30pm) Central Park Stroll from Strawberry Fields to Plaza Hotel (3:30 - 4:30pm) Catch bus, ride to dinner (4:30 - 5:00) Dinner at Hard Rock Cafe in Times Square at 43rd & Broadway (5:00 - 6:15pm) Walk to Broadway Show - Matilda (6:15 - 6:30pm) See Matilda at the Shubert Theatre on 44th Street (7:00 - 10:00pm) Return to hotel (10:30pm) Day 3 (Fri, 5/8) --------------------- Hotel Check-out (7:30am) Depart Hotel (8:00am) Tour MoMA (9:30 - 11:30am) Tour leader picks up box lunches from local deli - Carnegie Deli, Lenny's, etc - let's talk choices (11:15am) Catch bus to High Line Park entrance at 34th Street (11:30 - 12:00pm) Stroll High Line Park, boxed lunches in park (12:00 - 1:30pm) Meet bus along the High Line - location TBD (1:30pm) Depart for Richmond (2:00pm at the latest) We've got some new stuff here, I know. I think it's a pretty great trip & would love to talk with you about some of the details, esp. the new restaurants. I've put in calls to both MoMA and the Tenement Museum to ask about availability for our group (approx. 96) and will keep you posted about any info as it comes in. Looking forward to getting your feedback, Amy 10/15/14 >CAJ - New Outline from Amy: After taking some time to look at the 9/11 Museum website, I'm thinking that's not going to be a great match for our girls. I think the information is going to be too raw for the kids (and probably for me!). With that in mind, what I'd like to do is arrange for us to go to Ellis Island instead, even if it needs to be a brief visit. So the layout would look like this: Day 1 (Wed, 5/6) ------------------------ NYC arrival (3:00pm) Tour the United Nations (4:00 - 5:30pm) Walk up 47th Street to 7th Avenue for dinner (5:30 - 6:00pm) Dinner at Planet Hollywood on 7th bet 45th & 46th (6:00 - 7:30pm) Walk to Rockefeller Center at 5th & 49th (7:30 - 8:00pm) Visit Top of the Rock (8:00 - 9:00pm) Hotel Check-in (9:45pm) Day 2 (Thurs, 5/7) ------------------------- Depart Hotel (8:00am) 1/2 Group tour MoMA (9:00am - 12:00pm) 1/2 Group tour Ellis Island (9:30am - 12:00pm) Lunch at an Italian restaurant in Little Italy - NOT La Nonna - food not great - let's talk choices - (12:30 - 2:00pm) Shopping at Mulberry & Canal Street (2:00 - 3:00pm) Catch bus, ride to Central Park/Strawberry Fields (3:00 - 3:30pm) Central Park Stroll from Strawberry Fields to Plaza Hotel (3:30 - 4:30pm) Catch bus, ride to dinner (4:30 - 5:00) Dinner at Hard Rock Cafe in Times Square at 43rd & Broadway (5:00 - 6:15pm) Walk to Broadway Show - Matilda (6:15 - 6:30pm) See Matilda at the Shubert Theatre on 44th Street (7:00 - 10:00pm) Return to hotel (10:30pm) Day 3 (Fri, 5/8) --------------------- Hotel Check-out (7:30am) Depart Hotel (8:00am) 1/2 Group tour MoMA (9:00am - 12:00pm) 1/2 Group tour Ellis Island (9:30am - 12:00pm) Tour leader picks up box lunches from local deli - Carnegie Deli, Lenny's, etc - let's talk choices (11:15am) Catch bus to High Line Park entrance at 34th Street (11:30 - 12:00pm) Stroll High Line Park, boxed lunches in park (12:00 - 1:30pm) Meet bus along the High Line - location TBD (1:30pm) Depart for Richmond (2:00pm at the latest) 10/20/14 >CAJ This above outline is good. She only takes care of MOMA, the rest is for CCIS to reserve for your trip. Thanks - Cindy 11/11/14 >CAJ - Just looking for Amy's proposal please/ 11/13/14 >CAJ - Update from Amy on the museum: Hi Cindy, I just wanted to let you know that I was able to make reservations at MoMA for our group to visit in 2 parts, on the mornings of May 7th & May 8th. The timeframe would be from 9:00AM (arrival at 9, visit at 9:30) until 12:00PM on both days. Hope Bryan's doing okay with our contract. I'm hoping to have numbers soon to get out to our very eager parents. Amy 11/18/14: > BJS completed IOG. > Hotel and Venture coaches were secured months ago. > JM, please send IOG for price from Venture now that IOG is complete. > HMS, please read Amy's notes and Itinerary from 10/15/14 and make attachements - MoMA has been reserved by Amy per notes above and as shown on IOG. > She mentions Eliis Island Tour - does not necessarily want to go to Statue of Liberty proper, but is there an actual tour of Ellis Island? Please check into this. > Wants an Italian lunch in Little Italy - but does not want La Nonna - has not been pleased with it of late. Please try to find an alternate location. > I really need to get something to her before we leave for vacation, or at the latest, before we leave San Juan on Sunday. Thanks! _x___ JM _11-19-14___ ____ HMS ____ 11/21/14: > BJS emailed PTP Pack to Amy and CJ, CJ to follow up on Monday. 11/21/14: > Rec'd EM from Amy - You are wonderful, Bryan - thank you so much, the itinerary looks perfect!! So grateful for all the time and effort you & your crew put into making this happen, Amy. > Well, this is one of the nicest go to contracts I think we have every received :-) 12/8/14: > CJ rec'd EM from Amy - Hi Cindy, Hope you're doing well, my friend, and that you enjoyed a restful Thanksgiving holiday. I wanted to check in about our contract for the NYC trip in May - I have one change to the proposal that Bryan sent us last month. Under the Inclusions list, we'd like to have 11 group leader participants figured into the final price instead of 10. Could you ask Bryan to make that slight adjustment for the official contract numbers? Other than that, everything else is fabulous. It would also be great to get a general idea of when to expect the final contract. Thanks so much for your help on this, Amy 12/14/14: > BJS updated comps from 10 to 11 comps and increased rates by $5pp. > BJS sent to CH for K prep. 12/15/14: > BJS emailed CN Packet to CJ. > JM mailed CN. > K due 12/23/14 (although, this group is already UNDER CONTRACT as we received $9,000.00 back in June) > Next Payment due 01/15/15. > HMS, please review and proceed as needed. Thanks! ____ HMS ____ 12-17-14 >Rec'd contract. 1-28-15 >Rec'd Check #62858 in the amount of $14,046.00 2/19/2015 >CAJ - sent Amy a friendly reminder about her first payment. All area schools have been closed since last Friday due to the snow. 3/3/15 >CAJ - Amy wanted to do a quick check in to pass along some info & ask a question about our upcoming NYC trip. First, we've gotten great news that every single student will be joining us on the trip, a first in our 7 years of this adventure. Here's the breakdown: 85 students - 20 rooms of 4 girls plus 1 room of 5 (using the sleeper sofa) 11 chaperones - 4 rooms of 2 adults plus 1 room of 3 adults (using the sleeper sofa) I'm working on the rooming lists this week and will have them to you on Thursday. I also wanted to check in and verify that you have us scheduled to tour the United Nations on Wednesday afternoon as our first stop when we arrive in the city. We've been doing an important curricular activity these past 2 months using the UN as our focus, so I wanted to make sure it's the first place we stop on our trip. Our contract reads something like "pending availability" - I'm just hoping to confirm. Thanks for checking on that - we're getting excited about the Big Apple! 3-6-15 >JM processed hotel room list packet to include: 1 Qnt/5 pax 20 Q/80 pax 1 T/3 pax 4 D/8 pax TOTAL 26 ROOMS/96 pax (85 + 11) __X__ BJS _03/15/15_ ____ HMS ____ 03/11/15: > Rec'd check #63367, $19,645.00. 03/15/15: > BJS emailed Final INV #5784, $7,997.00, along with BRF. > Made due: 04/01/15. 04/21/15: > rec'd check #63689, $7,997.00. 4/30/15: > Amy requested 3rd Security Guard. > BJS made arrangements with Night Owls. 05/01/15: > BJS emailed INV #5810, $350.00 for the 3rd security guard. > Due: 05/22/15.
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