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OR
Number of
PAX
Youth
Adults
Escorts
DOF
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Dbl
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Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
7/27/00: > DSC met with Client in Newport News. > Typical NY trip with Musicate type Clinic. One 2-hour clinic to be shared between the choirs at Woodside & Warrick. > 2 Shows - Lion King & Phantom are first choices. > Budget = $400-450 all-inclusive > Performance at St. John. > Radio City Music Hall Tour > Seaport Liberty Cruise > Empire State Building. > Shopping Time > Charter quotes from Eddie & Newton for 1-55. > Dinner in Little Italy or Chinatown. Suzie's would probably work. > Wants to have arranged performance at the Today Show or Good Morning America! > Needs PTP to shpw both at downtown hotel (she suggested the Edison or Lowes Summit) and one at the Meadowlands. > PTP to be mailed to her home address at: 14 Cornwallis Place, Newport News, VA 23608. So long as it will arrive at her home prior to 8/28. If after 8/28, it can go to the school. 8/22/00: > BJS completed IOG. > TRAVEL = 402 miles, +/- 7 hrs. non-stop. > As budget was $400 - 450 all-inclusive, BJS shortened to a 3 Day / 2 Night IOG since Sunday was really nothing more than a travel day and they were going to be well over budget. I could still include most everything; however, the NBC or ABC confirmed performance appearance was not able to be confirmed. It also really screwed up the bus driver hours. . . > REL, please get Charter Quotes from Eddies, Newton, Gallop and Tourtime for 1-55 passenger coach. > BJS faxed Room & Rate Request to The Edison Hotel, as directed. I also left message for Group Sales at the Loews New York Hotel, formerly the Loews Summit. > BJS entered inclusions in system, as much as possible. > BJS used Embassy Suites Meadowlands as hotel for initial PTP. When and if we receive quote from The Edison or Loews New York, I will work up numbers based on the downtown properties. > DSC, as this is a significant change due to no Saturday night stay, I felt it best if we did not send this to her home address while you were in CA. 8/23 REL 8/23 __X__ DSC __X__ 8/30/00: > Per DSC conversation with Larissa - need PTP to be faxed this afternoon. > Dates have changed to the weekend of March 1 - 3, 2001. > She is fine with PTP using Embassy Suites Meadowlands. > She is also OK about 2 nights rather than 3. > She is aware the motor coach rates and availability are not guaranteed for these new dates. > BJS revised IOG, system and Bible. > REL, please call charter companies for which we have quotes and confirm their rate and availability over these new dates. REL has received confirmations on new dates from all but Newton. > BJS completed PTP and faxed most pertinent information to Client per DSC's instructions. > MWL, please process per SOP and mail USPS 2-day this afternoon. Per SOP, always include either CCIS or Musicate Reference List. 8/30/00 MWL 8/30/00 9/5/00: > Per DSC. . . > Delete Circle Line Cruise > Change O'Casey's to Rosen's Deli. > Charter Company = Gallop. REL, please request the contract for 1-55 from Gallop. > BJS revised IOG and made changes in system. > BJS revised Rates and then completed PTP Revision 1. > DSC faxed to Larissa and mailed PTP Revision 1 to Cathy Worley, Choral Director, Denbigh HS, 259 Denbigh Blvd., Newport News, VA 23608. > Both Denbigh and Woodside will need to be referenced in all futher presentations so as not to let Cathy feel left out! > BJS agreed to bill both schools separately. Deposit is agreed at $100pp. 9/6 REL 9/6 9/14/00: > Per DSC mtg with Client . . . > Ready for Contract! Principal has approved, Board must also approve; however, that is basically a rubber stamp. > Charter Company = Gallop. REL has already signed and returned the Contract! > MWL, please review and confirm inclusions as needed. > BJS would like Contract to mail by Tuesday, 9/19/00 if at all possible. > BJS adjusted Forms Deadlines as 60-days out was during the Xmas Holiday. > Contract and Deposit ($75pp) are to be due 10/16/00. > BJS updated the system to include both school names and will list both on the contract, requesting two signatures, one from each director. > They have set a payemnt schedule of Deposit ($75), 10/11 & 10/12; 1st Payment, 11/8 & 11/9; Final Payment, 1/10 & 1/11. These work well with our computer generated deadlines. 9/15/00 MWL ____ 9/22/00: > DSC spoke with Larissa. > Parents were up in arms over two (2) trips for the choir. They cannot afford both. > MWL, please cancel all as needed. Thanks! ____ MWL ____
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