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General Trip Information
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Mon May 09, 2016
Trip Name
Pelham High School Band-Philadelphia, PA-05-05-2016
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Pelham High School Band
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Trip Notes
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HS to Philadelphia = 335 miles / 6 hrs non-stop 5/14/15 >Sophia heard from Joe at Pelham HS regarding a trip to Philadelphia in May 2016. Itinerary should be similar to the 2015 itinerary for Winnacunnet HS. Other info: *open to either competition or performance *clinic at a university *ensembles include concert band and jazz band 06/02/15: > BJS completed IOG. > JM, please send to BMG for rooms (have them try Crowne Plaza Bucks County). > Send CQRs to Raposo and a few others. > Make attachments as needed. > PTP has to be completed by Friday of this week. ___x_ JM __6-2-15__ 06/04/15: > BJS reviewed and completed attachments and then ran rates. > BJS sent to CH so she can do the PTP - no PP required. 06/05/15: > BJS sent PTP to Joe & cc'd SS - Good Morning Joe, Attached please find the Pre-Trip Planning Proposal for your group’s May 2016 trip to Philadelphia. This proposal is based on the information you shared with Sophia several weeks ago. Your careful review is appreciated and remember, we can always make any changes you may want in order to better meet the educational needs and budgetary requirements of your group. Sophia will follow-up with you early next week to see if you have any questions or concerns. Should anything come up in the interim, please do not hesitate to give her a call (603.759.8910). Thank you for the opportunity to once again work with you and your students. I sincerely appreciate the trust and confidence you have placed in our service. All the best, BJS. 06/05/15: > Rec'd EM from Joe - Good Morning, I have had a chance to at least look through the itinerary and activities in the proposal and it all looks pretty great. I understand it will likely impact the prices, but I wanted to see what other options there might be for the time frame from 1:30 pm -7:00 on Friday 5/6. I like the science center as an activity, and I certainly like Dave and Busters. Is there something else besides the historical tour that we could look at for that other chunk of time? Not to be rude, but maybe something more "fun" for teenagers. Or plan a shorter walking tour (it might even be just sort of a "free block" in some interesting part of town?) For instance, whenever I go with kids to NYC there's usually some free time in Times Square or Central Park or even both with a walk in between. I'm comfortable moving the group around parts of the city on my own without a formal tour guide or anything. Then we could add something else more structured but that was shorter possibly? I'm open to many options, and something more loose where the kids could explore more independently is fine by me. Thank you! Joe. 06/05/15: > BJS replied - Joe: Thanks for the quick reply. We can absolutely remove the Guided Tour and allow time for exploration on your own. This will reduce the price by about $8pp. I am confident we can design a walking tour. Do you want it to include the Liberty Bell and / or Independence Hall? Bryan 06/05/15: > Per Joe - I would say the Liberty Bell would be interesting if it works out. I don't know the layout of the city very well. If there is any kind of interesting place nearby, or local shopping kind of place that would be great. And maybe we could move Dave and Busters up by an hour or half hour. I haven't been to one since high school, but I remember it was pretty fun. 06/09/15: > Sophia emailed Joe regarding itinerary changes and bus choice. Joe has responded that he is pleased with the changes and would like to use McGinn Bus Company, as he has used them in the past. Should be ready for contract, but am waiting on a response confirming. 06/16/15: > BJS sent EM to SS - ready for K? 06/17/15: > BJS updated the IOG to reflect the fact that we are to remove the guided tour; however, they still want CCIS to get them the Liberty Bell tickets / reservation. Along with Liberty Bell, they are going to do some exploration of the city on their own and would like some addresses from us in the Final Itinerary for important sites and downtown shopping. > Also adjusted start time on Dave & Buster's as he wants to have an extra 30 minutes there since he remembers it being great fun when he was younger. > Attachments will need updated. > Per SS - group is ready for CONTRACT. > JM and HMS, as this is going to K, please review and proceed as needed, including hotel. CN to mail NLT 6/22/15. Thanks! __x__ JM __6-17-15__ X____ HMS ____7/20/15 09/13/15: > BJS ran revised rates and completed PTP K Version. > Also sent to CH for CN prep. 09/24/15: > Rec'd signed Tour Agreement. > JM, please process GLH per our new SOP. > As this is now UNDER CONTRACT, please review and proceed as needed, keeping in mind, first $ is due 10/21/15. Thanks! _x___ JM __9-25-15__ __X__ TW _9/25/15___ __X__ HMS _9/28/15___ 10/13/15: > Rec'd TPL. 11/2/15: > Rec'd check #1066, $6,840.00. > This is the group's First Payment, so please proceed as needed. Thanks! __x__ JM __11-2-15__ __x__ TPW _11/2/15___ __x__ HMS _11/2/15___ 2-17-16 >Rec'd Check #1075 in the amount of $8,832.50. 3-3-16 >Rec'd Hotel Info form, Room Lists, Final Pax, and Food Allergy form. 3-4-16 >JM processed Hotel Room List Packet to include: 9 Q/36 pax 1 T/3 pax 2 D/4 pax 0 S/0 pax TOTAL 12 ROOMS/43 pax (39 + 4) ___X__BJS__04/03/16___ _____HMS_____ __x___TPW__3/9/16___ 04/03/16: > K minimum met. > BJS emailed and mailed INV #5998, $7,403.50 and made due 04/18/16. > BJS sent EM to JNM to order 39 DVDs and 1 mosaic. 4-19-16 >Rec'd Check #1083 in the amount of $7403.50 4-22-16 >JM FED EX cashier's check and bank request form 04/27/16: > BJS emailed Final Itinerary & QR Code Half Sheet. 04/28/16: > BJS mailed Final Itinerary Packet via FedEx for a Monday arrival.
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