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St. Catherines School 6th Grade-New York, NY-05-04-2016
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Trip Notes
( Print Note )
( E-Mail Corporate )
6/17/15: > Amy called BT today, we spoke for a LONG time. > May 4-6 are the dates she is planning on, but she is still awaiting final approval. She will contact me this summer with confirmation. > They were VERY happy with last year's trip, basically want a carbon copy of that trip. > However, they have a parent who has a contact at the stock exchange and may be able to get their entire group in for the afternoon ringing of the bell. She will keep us posted. 6-29-15 > Rec'd Advance Deposit check #64320 in the amt of $9,000.00 so they will get a total of 11 comps. 8/20/15: > BT received email from Amy checking in > She is particularly interested in reservation at Hyatt Place Meadowlands, it's her favorite. > Also Venture Tours in VA Beach for coaches. > I believe this trip went in before I started so I'm not sure if you got all of this information. 8/20/15: NEW NOTE: BT found email from Amy dated 6/19 in her most recent email - this was right when I was leaving for my saxophone camp. Perhaps this slipped by me, my apologies. See below for those notes. > they truly enjoyed their 2015 trip & would like to keep that very same schedule set up if possible: > May 4th: Arrive NYC approx. 3pm > United Nations Tours (in staggered groups) 4:00 - 5:30-ish > Walk to Times Square area restaurant (NOT Planet Hollywood - we'll need some suggestions - this wasn't a great choice) > Walk to Rockefeller Center - go to Top of the Rock 8:00pm-ish > Hotel check in 10pm-ish > May 5th: Break into 2 groups for the morning - Bus 1 head to MoMA, Bus 2 head to Statue of Liberty/Ellis Island > Lunch together in Little Italy (La Mela restaurant was great) around 12:30-ish > Shopping time at Canal & Mulberry for about an hour > Perhaps time to visit the Nasdaq instead of Central Park (we've got a contact that may be able to get us in - will keep you posted - leave about a 1.5-2 hour window here that we can fill in > Dinner at Hard Rock Cafe 5:00 or 5:30-ish > Broadway Show - not sure if Matilda will still be playing - hope so! > Back to hotel after show > May 6th: Break into two groups for the morning - Bus 1 head to Statue of Liberty/Ellis Island, Bus 2 head to MoMA > Lunch - get boxed lunches from Ben's NY Deli - meet at High Line Park 23rd Street entrance around 12:30-ish > Depart for RVA 2:00pm > A few requests: > Hotel = Hyatt Place Meadowlands is our FAVORITE hotel ever - hope you can arrange for us to be there again - that would be an important priority > Use Venture tour buses as always (please request Robert Houchins and Ken Whitmore if possible - they were AMAZING drivers!!) > Please hire security guards for each of the floors our students will occupy (3 last year) and please request female guards if possible (long story - will elaborate later) > Make sure we touch base about numbers of students/adults per bus so that we arrange for the correct number of tickets for Statue of Liberty/Ellis Island & MoMA tours. > Just a heads up that MoMA will not let you set up the reservation - they only work directly with school contacts and won't open bookings for the May dates until mid-November. She'll be working on that part of the trip. 09/04/15: > BJS responded to BT's email about the hotel and buses. > We have the buses from Venture and her group is wait listed at the Hyatt Place (we called as soon as we had her official trip dates). The Hyatt has rooms, but not all were two bedded rooms. We continue to hold these Hyatt rooms in hopes that the other group will release some of them back to inventory so we can still get her group there with all two bedded rooms instead of some King rooms with sleep sofas. > We also have a contract for her rooms at the Courtyard by Marriott Lyndhurst, which just completed a multi-million dollar renovation. BJS. 09/09/15+: > BJS sent EM to Amy - Amy: I need to write to apologize for not yet having your proposal completed. Please know that Brett has done everything correctly and he is definitely not the hold up. Our business is growing at a tremendous rate, thanks in part to Brett, as well as so many customer referrals. This is a good thing, but at the same time it has created some challenges that we are addressing each day. We have hired a new full-time employee here in the office to assist Hollie, Jude, Christi, John and myself. Tommy has been a great addition, but we are still playing catch–up. Again, I apologize and I promise, we will have your group’s full-blown proposal to you in the next few days. If not the end of this week, early next week. Sincerely, Bryan. 09/13/15: > BJS completed IOG and made some preliminary attachments. > Pretty much the same trip as last year, but no Planet Hollywood, so BJS used Ellen's Stardust Diner- thought the kids would enjoy that! > No Central Park - Amy has a contact a Nasdaq so she is trying to make arrangements for a visit there. Asked us to keep 1.5 - 2 hrs open on Thursday afternoon for her to schedule that. > She is taking care of MoMA tours since the teacher has to do this - see IOG. > We need to plan on 3 Security Guards (One per floor) - really would prefer women since they are all girls and must have had an issue with some of the male guards last year. > Hotel is already confirmed as the Courtyard Marriott Lyndhurst since the Hyatt place didn't have sufficient DDs to accommodate our dates. > Venture is the coach company and Jude, you can now send the IOG along in order to the actual rate, 2 - 55s please. Also, please request Robert Hutchins and Ken Whitmore for the drivers - they love these two guys! > HMS, Please review, make remaining attachments, and proceed as needed - I have promised this to Amy no later than the end of the day Tuesday, so we will go with everything we have at that point. If we can get it to her at the end of the day Monday, that would be even seriously better. > HMS, I am giving the file to you first since you have the most involved and Jude already has a K for the bus and TW already has the hotel confirmed. Thanks! __X__ HMS _9/14/15___ __X__ JM ____ ____ TW ____ 09/14/15 > BJS ran rates and then sent to CH for PTP prep. 09/15/15: > BJS emailed PTP Pack to Amy. > Brett to follow-up later this week. 09/28/15: > Amy called - was concerned about hotel and the price, also felt as if she was put on the back burner and had such a bad experience with CJ, didn't want to end the relationship with CCIS. > JM, wants to see if Venture has two 47s in place of the 2-55s they have now and what the price difference would be. > TW, we need to ADD a Sick Room (double / double) at the hotel that will go unoccupied, unless someone gets sick and they need to use it. BJS told her that this would be at NO cost to the group. > TW, please work with BMG to get the Hyatt Place Meadowlands rooms confirmed now for 2017 trip, so they are sure to get the rooms there - arrive Wednesday, May 3, 2017 for 2 nights, checking out on Friday, May 5, 2017. > HMS, please advise BJS about ticket prices for Matilda so BJS can adjust package rates down if able (we have $75 in the budget, but will not charge them $675 if the tickets are less). > HMS, once we have answers on Bus and Show, she may want to switch out Ellen's for Bubba Gump or Planet Hollywood since they are cheaper than Ellen's. Bubba would be her first choice, but please check to see if either are options - don;t make change - we need to know if either are available and then we will let her make that decision. __x__ JM __9-28-15__ __x__ TW _9/28/15_ __X__ HMS _9/29/15_ 10/2/15: > Brett - Please share with Amy - > $20 Savings on Matilda ticket, so this reduction will be automatic regardless of what other decisions she may make below. > BJS reduced package rates in system by $20 per occupancy type. > If she wants to switch from Ellen's Stardust Diner to Bubba Gump for Dinner on Wednesday night - they are available and that would create another savings of $7pp. > Also, give her the PPBCC for the 48 Passenger coaches from Venture. This is a savings of $347 / bus. > We have not and will not make any of these changes until we have her direction / permission to do so. Thanks! 10/2/15: > BT shared the revision options with Amy, will advise upon her reply. 10/7/15: > email from Amy to BT and BJS: > get pricing for dinner at John's Pizza on 44th instead of Bubba Gump's - what would the cost difference be between the two? If it's fairly comparable, our team would like to check on the possibility of eating there on our first night in town after Top of the Rock. > If John's Pizza is available (and affordable), they would like to look into a Chinatown restaurant instead of La Mela in Little Italy. On one of our more recent visits (2013), CCIS booked us for lunch at Yeah Shanghai Deluxe, and it was a good fit. > She asked for cost of doing one 55 pax bus and 1 48 pax bus. BT advised her that she had these prices and what the cost would be if that was her choice. will advise. 10/20/15: > BT, please advise Amy that John's Pizza is actually more expensive than Ellen's, which was removed in favor of the less expensive Bubba Gump's. That being said, find out if she wants to stick with Bubba Gump based on our conversation on 10/2/15. > Also, as for the buses, see if she wants 2-55s, 1-55 and 1-48, or 2-48s. > Please advise ASAP. Thanks! 10/21/15: > BT received email from Amy, she also copied BJS. > They would like to go back to Ellen's Stardust Diner on 5/4. Too many shellfish allergies for Gumps. > JM, They would like 1-55pax coach and 1-48pax coach. > Leave all else as is, ready for K. 10/29/15: > BJS reviewed and made K version of IOG and PTP. > Sent to CH for CN prep. 11/1/15: > TW sent E-Agreement. 11/4/15: > Rec'd signed K. > As this is now UNDER CONTRACT and we have rec;d $9,000.00, please review and proceed as needed. Thanks! ___11/5/15_ JM ____ __11/5/15__ TPW ____ ___11/13/15_ HMS ____ 12/2015: > HMS rec'd OK to Pay for the Matilda tickets. 12/8/15: > Rec'd check # 66017, $12,680.00. 2/2/16: > BT reminded Amy about payment. > She replied, school has been closed due to weather. Check should arrive by the end of the week. 3-3-16 >Rec'd Food Allergy form, Hotel Info form, Final Pax, and Room Lists. 3-7-16 >JM processed Hotel Room List Packet to include: 19 Q/76 pax 1 T/3 pax 5 D/10 pax 1 S/1 pax TOTAL 26 ROOMS/90 pax (79 + 11) __X__BJS__4/3/16___ ___x__HMS__4/7/2016___ __x___TPW__3/9/16___ 04/03/16: > BJS emailed and mailed final inv #5997, $11,838.50 and made due 04/18/16. > BJS sent EM to JNM to order 79 dvds and 1 mosaic. 4-19-16 >Rec'd Check #67284 in the amount of $11,838.50 04/27/16: > BJS emailed and mailed Final Itinerary. 04/27/16+: > Rec'd EM from Amy needing us to change the group numbers and do central park instead of NASDAQ. > BJS confirmed that it was just the group name numbers, not the actual number of tickets and days. > BJS made the necessary revisions and then emailed to Amy et al. > BJS mailed FI Packet via FedEx for a Monday arrival. 6/14/16: > Trip de-brief with Amy. > LOVED the trip. rained a lot, but still good. > Loved Ellen's and all other places. Ben's deli "okay". Would like to find another option in that area if possible. > She loved the hotel and wants to dump Hyatt Place and stay here if available, I got a kick out of this. > Would like an earlier ferry to Statue of Liberty. > Bus incident on the way home, some idiot got between their busses and lost control. No one hurt, drivers handled it great. Only stopped for 45 min. Shout out to them! > Got details for 2017 trip.
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