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Fri Jul 10, 2015
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Avonworth High School Band-Orlando, FL-02-26-2016
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OR
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Trip Notes
( Print Note )
( E-Mail Corporate )
6/16/15 > SN received EM and spoke to director, Will Guess, about an upcoming Orlando trip for the marching band. > Dates: 2/26/16 - 2/29/16 > PAX: 55 students, 10 adults * Need to travel by plane due to school schedule and medical needs of a few students participating * Need to stay on Disney property in order to utilize Disney transportation for the medical needs for a few students. * Disney PAOS - parade, instrumental workshop, and visual workshop. Visual workshop might be eliminated * Downtown Disney for dinner * combination of Disney dining cards and meal vouchers for the parks > Initially, they wanted to keep this within $1000, but they understand that realistically, traveling by plane will make this trip more in the $1200 range. > Proposal needed by early next week and a follow up meeting with the trip committee within two weeks after that. 06/23/15: > BJS rec'd air options from Jana at Witte and then completed IOG. > John L has the Rooms for us at All-Star and has sent proposal. > BJS ran rates and sent to CH for PTP Prep. A PP will also be required since this is a new client. > SN will be presenting to Will, the BD first, and then with trip committee a few weeks later. 06/24/15: > Both PTP and PP are completed and SN has all files so she can meet with BD and then committee ASAP. Airline seats are being held with Witte (United) until 07/10/15. 6/26/15 > SN met with Will Guess via GTM to review proposal prior to a meeting with his trip committee (TBD within the next week to 10 days) Will likes what he sees within our proposal, but would like to upgrade to a hopper pass as well as add in the You're Instrumental workshop and possibly the Disney Dancin' workshop. Will would also like the travel DVD which BJS says we can add in at no cost. 6/29/15 > PTP meeting scheduled July 1st @ 4:30 pm at the high school. 7/6/15 > SN spoke to WDW about their request to try the Art of Animation resort. This particular property does NOT accommodate groups, therefore this is not an option for this or any of our groups. SN spoke to Will to share this information. Will says they are still making a decision but are ready to make a deposit immediately for airfare in time for the 9th. 7/9/15 > SN spoke to Will Guess early this afternoon regarding the decision made to use another travel company. Will was extremely pleased with what CCIS had to offer, but the committee ultimately went with Choice, based mostly on price. Choice also offered transportation of students and instruments to and from the airport, all included in the price. Total price offered by Choice was roughly $930 per person. 07/10/15: > Choice is actually $6500 more than CCIS, but they still went with them - liked the way everything was included in their price, so a $6500 convenience fee. > Please review and cancel all as needed. ____ JM ____ ____ HMS ____
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