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Fri May 20, 2016
Trip Name
Benton Middle - High School Band and Choir-Baltimore, MD-04-08-2016
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Toronto, ON, CANADA,
Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
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Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
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Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
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Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Benton, PA to Baltimore = 175 miles 3 hrs non-stop 07/22/15: > PEr DD - email from the director: > Hi Dave. We have made a decision. We would like to go to Washington D.C./Baltimore for our trip. > Also, after discussions with the Choral Director, we would just like to attend a performance down there, rather than perform for a number of reasons. So maybe at the Kennedy Center or the Meyerhoffer? As long as they have some sort of musical experience to remember, that will be worthwhile. > It think we definitely want to see Fort McHenry. > We like that meals are included! > We do need to keep our cost down or kids will NOT go. Is $350 out of the realm of possibility? > One night hotel, and again, we know you want to keep them out of a continental breakfast type situation, but not if we have to pay an extreme amount. > 4 kids per room. > There are approximately 70 students in band and 35 students in the Mixed Ensemble choir. We may be legally tied to a specific number of chaperones (one every 10 students) and I will check into that immediately. > Also, the chaperones would not need to be free, but perhaps a reduced cost. Again, anything to keep costs down. I am excited to have a decision and look forward to seeing what you can put together! Please shoot me any questions you may have! > Earlier notes: Show or Concert,Historical site no aquarium. > secure charters no preference but not a company out of Danville (couldn't remember name). > Did not give me (DD) info on comps.that I asked for. Use your Judgement 8/14/15: > BJS completed IOG, made attachments and then ran rates. > BJS sent CQRs to Fullington, King Coal, and Martz (Wilkes-Barre). > BJS sent to CH for PTP prep - will also need PP. > DD was hoping to have GTM for presentation on Monday, 08/17/15, but Director has not responded to Dave and he has tried to make multiple contacts this week. 08/16/15: > BJS adjusted rates and updated PTP since Ft. McHenry was omitted from the attachments. > BJS sent back to CH for PP prep. > We were hoping PP GTM would be on 8/17/16 (tomorrow), but director has not gotten back to Dave with availability. Proposal PP Go To Meeting date and time TBD- hopefully early this week. 08/17/15: > To keep everyone up to date . . . > BJS and DD met last minute with Jenn via GTM at 1:15PM. > Extremely pleased - will share with her colleague. She said straight out that they are not looking at anyone else and will be using us! > We need to email Jenn the two outstanding charter quotes as soon as they are received so they can make their bus decision and we can move on to the Contract stage. > BJS emailed PP to Jenn and cc'd Dave - Jenn: Thanks again for meeting with Dave and me this afternoon. Per our conversation, I have attached the Power Point Presentation which we reviewed together. We will also send along the outstanding bus quotes and Per Person Bus Cost Charts, from Fullington and King Coal, as they are received. I appreciate your confirming your receipt of the attached file. Dave will create an event in his calendar to follow up with you next Monday to see how we are to proceed. Do not hesitate to contact Dave or me if you have any questions or concerns in the interim. Thanks again and enjoy the rest of your week. All the best, Bryan. > Jenn confirmed receipt of the PP and asked about how soon first payment would be required. > BJS replied that Once we have all of the charter quotes in and you make a charter choice, you will typically have at least another month until the signed contract and first payment would be due. > Since it sounds like this will be moving to K on the next week or so, please review and proceed as needed. Thanks All. __x__ JM __8-18-15__ __x__ TW _8-18-15___ ____ HMS ____ 08/18/15: > BJS emailed the King Coal Quote and PPBCC to Jenn and cc'd Dave. > One quote remains outstanding, Fullington's. 08/18/15: > BJS sent PPBCC for Fullington and asked her for her charter choice so we could get the buses confirmed and then move along to the K Stage. 08/19/15: > BJS rec;d EM from Jenn - I expect we will go with King Coal as they seem the lowest. Does that include the driver accomodations? Jenn Welliver 08/19/15: > BJS replied - Sure does, everything but the driver gratuity (remember, we recommend $1-$2 per person per day). We will get the coaches ordered. We will also go ahead and confirm your other arrangements and get to work on your Group Leader’s Handbook. It should be in the mail next 10-14 days and we will look at the end of September for the first due dates. 08/19/15: > Jeen replied - Ok thanks! 08/19/15: > Group is ready for K! > JM - King Coal is charter choice - please secure K for 3 coaches. > Since this is going to K, please review all and proceed as needed. BJS told Jenn we would have CN in the mail in the next 10 - 14 days and their first due dates would be at the very end of September. __x__ TW _8/19/15___ __x__ JM __8-20-15__ __X__ HMS _8/25/15__ 08/28/15: > BJS sent the following to Jenn per her request - Jenn: See attached. This is a condensed version of the proposal. I will also send the complete Power Point in a separate email momentarily. I will send the Contract as an E-Document next week and need that signed and returned ASAP. Once I receive the signed Agreement, we will send your Group Leader’s Handbook. So you will have the due dates / deadlines, here they are – Contract: within 7-day of receipt of the e-document (this will be something you can sign on line). First Payment: $85 / student and $98 / adult, due 10/02/15 Second Payment: 01/08/16 (same per person amounts as above + 50% of the Ground Transportation) Room List, etc.: 02/08/16 Final Balance: 02/23/16 (amount TBD based on Room List, etc.). I hope this helps. Have a great weekend, Bryan. > Also sent PP. 09/13/15: > BJS sent to CH for CN prep. 09/14/15: > TW sent E-Agreement. 09/16/15: > DD rec'd EM from Director - Ok. I have some really bad news. After doing our first fundraiser and asking for our own contract to get a commitment from our students and parents, we have discovered there is a lack of interest in this trip and there is no way we could come up with the funds necessary. Therefore, we have decided to cancel the trip. Please know how much we appreciate all your hard work getting the trip set up to this point. I am disappointed to have to make this difficult decision. We hope this doesn’t impact future trip possibilities. Thank- you again. > Please CANCEL all as needed. ARGH!!! _x___ JM _9-16-15___ __x__ TW ____ __X__ HMS _9/24/15___
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