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General Trip Information
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Wed Jan 27, 2016
Trip Name
Freeman Optional School Band and Orchestra-St. Louis, MO-04-14-2016
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Freeman Optional School Band and Orchestra
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Toronto, ON, CANADA,
Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
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Comps
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Dbl
Trip
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Start
Date:
Time:
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Date:
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Contract
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Deposit
Due
Received
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First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Memphis to St. Louis = 285 miles / 5 hrs. non-stop School to Sikeston, MO = 150 miles / 2.5 hrs non-stop Sikeston to St. Louis = 145 miles / 2.5 hrs non-stop 8/14/15: > SN spoke to Andrew Knote about an upcoming band and orchestra trip to St. Louis for 50 students and 5 adults. Andrew would like the following: * Depart at 3pm on Thursday 4/14 * Dinner stop at Lambert's Cafe (Throwed Rolls) in Sikeston, MO * Visit the Arch and attend at St. Louis Symphony Orchestra concert * Visit the St. Louis Science Center * (if there is time, which is doubtful) visit the St. Louis Zoo * Six Flags with participation in Music in the Parks Depart Saturday night after Six Flags and arrive in the early morning hours of 4/17. * Similar budget to last year with an upper limit of $575-600. Andrew would like to get a proposal ASAP so he can start collecting money in September. 08/18/15: > BJS and SN completed IOG. > JM, please send CQRs for 1-55 to the same companies we have sent to in years past. > TW, please send specs to BMG for hotel options. > HMS, please review and make attachments / proceed as needed. > PTP to be to SN NLT 8/27/15 - before would be good. _x___ JM _8-21-15___ _8/21/15___ TW ____ _X___ HMS _8/25/15___ 09/01/15: > BJS reviewed and updated attachments as needed and then ran rates and sent to CH for PTP prep. 09/04/15: > Per SN - Freeman Optional is good to go to contract. > Andrew would prefer it to be sent to his Gmail, rather than his school mail. Andrew's personal email to send the e-doc: raknote89@gmail.com > TW - One general question: Andrew wants to know if the breakfast at the hotel is going to be in a private room or will they be in a general seating area with other guests (doesn't matter either way - he is curious). > As this is going to K, please review and proceed as needed. Thanks! __X__ TW ____ 9/14/15 __X__ HMS _9/23/15___ 09/13/15: > BJS was trying to prepare K for CH so the Tour Agreement could be sent tomorrow (9/14/15) as an e-doc., but we do not have a charter choice. SN - please advise ASAP. Thanks! 9/14/15: > SN LVM regarding charter choice 9/16/15: > SN received a phone call from Andrew indicating Cline is their first choice in charter companies. > JM, going to K and Cline is the charter choice. Once you are done with the file, please return to HMS. Thanks! __X__ JM _9-16-15_ 09/24/15: > BJS changed IOG and PTP to K Version and then sent to CH for CN prep. 09/25/15: > TW sent E-Agreement. 10/1/15: > Rec'd signed K. > As this group is now UNDER CONTRACT, please review and procced as needed. First $ due 10/30/15. __x__ JM __10-5-15__ __x__ TW _10-5-15___ __x__ HMS _12/14/15___ 12/2/15: > BJS sent EM to SN - Stephanie: Is this trip officially dead? When we last spoke about it in mid-November, you were going to have a conversation with Andrew about how we could lower the price more than $100pp in an effort to still make it viable. Has this ever taken place? I see no notes in PLD since 9/24/15 and nothing in TPMS since 10/1/15 when we received his K. Since he has already signed and returned his K, we (he) really needs to try to make something go . . . Please advise today and please update files. Thanks, BJS 12/8/15: > SN spoke with Andrew - he has already given back the deposits he had received and has no interest in trying to make any kind of trip work this year. Is completely flippant and could care less if we have a signed contract or not . . . > Please review and cancel all as needed. Return file to BJS as soon as all has been canceled. Thanks! __x__ JNM _12-10-15___ __x__ TPW __12/10/15__ ____ HMS ____ 1-27-16 >Rec'd Check #31117 in the amount of $402.00 from Cline Tours for bus deposit refund.
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