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Boardman High School Drama-New York, NY-10-25-2015
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OR
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Time:
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Deposit
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Received
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Due
Received
Final PAX
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Received
Final Room List
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Received
Hotel Info Form
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Received
Balance
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Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
9/2/15: 9/9/15: > MVS got word from Drama teacher that this trip has received approval from Administration and he has also shred with parents and they are behind it! > They will get Broadway Show tickets on their own and we are to include nothing in the budget for the show. > TW, please send specs to BMG for hotel options ASAP - they want to stay in NJ near the Meadowlands area (just like most all of our groups). > JM, please send CQRs to Barons, Anderson, Lakefront, and Great Day. > JM & HMS, please make attachments and proceed as you see fit with reservations, etc. This is a new group, so I have no idea how > BJS and MVS put together an IOG and some rates so Director could share with his Admin for approval. If he gets that, he will also share with Parents next week and then advise if / how we can move forward. serious they are, but the trip seems real and it is close - at the end of October! __9/10/15__ TW __X__ __x__ JM __9-11-15__ __X__ HMS _9/15/15___ 09/15/15: > BJS reviewed attachments and then ran rates and sent to CH for PTP Prep. NO PP Required since time is of the essence here. 09/15/15: > BSJ emailed PTP Pack to Nick - Nick: Attached please find the Pre-Trip Planning Proposal for your group’s up-coming trip to New York City. This proposal represents the information you and Marty VerShaw have discussed over the past few weeks. Due to the nearness of your departure date, I would ask that you please review the proposal ASAP and advise as to your charter company choice (we have provided quotes from four carriers) so we can get the bus under contract. As soon as we have that decision, we can proceed with your group’s Tour Agreement. Should you have any questions, please contact your Account Executive, Marty VerShaw, at your very earliest convenience (773.230.7648). Thank you, BJS. 09/16/15: > Marty was in touch with Nick and the cheapest charter company is his choice (Anderson). > JM has requested charter contract. > BJS prepared First Payment INV and EM'd to Nick - Dear Nick, Your group's First Payment Invoice is attached for the New York Trip at the end of October. This includes a $75 per person Deposit for the CCIS portion of the package, as well as 100% of the charter bus fare. Please note that we must receive this initial payment in our office by Friday, 09/24/15 since at that point the trip will be just one-month away. Our street address, should you need it for express mail deliveries, is: CCIS, Inc. 114 Aubrey Drive Butler, PA 16001. Your group's Tour Agreement will be sent as an E-document within the next 24-hours. Thank you for your business - we appreciate it very much. Sincerely, Bryan J. Stevenson, President Complete Custom Itinerary Service, Inc. 800.432.5095 x:201 > BJS sent to CH for K prep. > TW sent e-Agreement. 09/16/15: > TW rec'd EM from Nick - Thomas, I have received the contract for the New York trip.I Have one favor to ask.Like you we are on a time restraint. I am wonder if we can put The first payment back a week.Our casting is not finished till the 25th. By putting it back a will give the kids time to get their funds in. Nick Opritza 09/16/15: > BJS responded - Hi Nick! Thomas forwarded your question on to me about moving the first payment back a week due to your casting schedule. What we can do is this, based on our contract with the charter company, hotel, etc.: 1. Make the transportation portion of the payment ($3,531.00) on the stated due date (09/24/15). That is already 3-days beyond the charter company’s payment deadline in our contract with them. 2. Pay the remainder of the initial Invoice ($4,125.00) no later than 10/1/15. This will be almost a week past our deadline with the hotel. We will need all of the required forms on 10/01/15 as well. These are the forms that are listed as due on 09/24/15. 3. The Agreement signature / due date would need to remain 09/18/15. Obviously, we want to do all we can to make this trip a reality for your group and I am sorry we cannot extend beyond that, but with the trip so close to departing, we are already pushing the limits of our contractual agreements with our vendors and we cannot run the risk of owing them for a trip where we have not yet received any funds from the group itself. I appreciate your understanding. Sincerely, BJS. 10/6/15: > MVS rec'd Em from Nick - > Had a meeting with superintendent yesterday afternoon.He wants us to make it a one day trip. Leaving late sunday evening,arriving early monday morning,and getting back Monday evening. I am sorry for all the time you have spent. Can you get me a price on just a bus. If you can't or wish not to ,I understand. Nick Opritza 10/6/15: > Anderson will not refund our payment in full for the bus ($3,377.71), so we will send a bill to Nick for this amount and then he can take over arrangements with Esther at Anderson from here on out. > Jude made Esther aware and MVS sent EM to Nick - Nick: I told Bryan about the change for you and learned that he took care of making sure you had a bus. We have paid the bus company for the trip you had planned to do. Our hard costs (net-net) for the bus is $3,377.71 - that is the fee to the bus company. We need you to get us a check to recover our outlay. You also will need to contact the bus company as soon as possible to discuss the altered plan. We have spoken with Ester, she understands the situation and expecting your call. The contact at the bus company is: Ester Adams Anderson Bus Line 724-588-8310 ex 523. > Nick called MVS and is completely fine with this an extremely apologetic. Send him the invoice and he will get us the check. Anderson has actually taken an ad in their drama program, so he has some experience with them. All Good. > BJS emailed and mailed IONV #5888, $3,377.71, due 10/14/15. > Please review and cancel all as needed. _x___ JM __10-6-15__ _x___ TW __10/6/15__ _X___ HMS _10/6/15___ 10/24/15: > Rec'd check from School for $3,377.71, to cover the cost of the bus.
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