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Fri Oct 02, 2015
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Sharpsville High School Band-Chicago, IL-03-17-2016
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Trip Notes
( Print Note )
( E-Mail Corporate )
9/21/15 > SN spoke to Jacob Moon today regarding an upcoming trip to Chicago with the marching band, March 17th-19th 2016, for roughly 75 students and 11 adults. Jacob would like to see the following elements to their trip: * Blue Man Group * Performance OR clinic for the band and auxiliary groups (flags, majorettes, dance team. * Chicago style pizza dinner * Any other activity that is indoors that provides a good "Chicago" experience. * Trip escort * Hotel security * Definitely all-inclusive * Total budget of $500-600 > Most important to the group is price. The boosters are the one who have the final say in what company they use and historically, Sharpsville uses Premier for all travel. Jacob says that the boosters share our price with Premier and then Premier comes back lower. SN replied that Premier should always be giving them their best from the beginning and if they are only giving them a better price AFTER seeing what we offer, then they are being ripped off continually. Jacob agreed that was a very good point and would make sure the boosters understand this when looking at this trip. 09/21/15: > BJS sent Em to SN - Here is our plan of attack – 1. You need to find out what you can about Premier and let us know your findings. 2. Tommy knows Jacob from his work with him at the Pittsburgh Symphony. (He brought some groups to Tommy’s programs). TW is going to send Jacob and email this afternoon about his being here and the fact that Sharpsville came up at this morning’s staff meeting (which it did). 3. Tomorrow, I am going to write an email to Jacob and explain the we cannot serve as nothing more than a bargaining chip for the boosters to use against Premier. IN order for us to prepare a proposal, we will need to have a meeting with the boosters to present our proposal. If they are unwilling to commit to that, we are not going to do a proposal. If we get the meeting, we will proceed. If we do not, we will not and we will not send them anything without a meeting with the boosters. Keep in mind, they are not getting ripped off by Premier. The boosters are not nice people - they are just using CCIS to get a better price from Premier. In the long run, they are getting the lowest price for their group. We just want them to give us the same opportunity they have given Premier. 09/21/15: > TW sent EM to Jacob - Jacob, Greetings from CCIS! I just wanted to send you a quick note to say Hi and that I hope you’re year is off to a great start! Sharpsville Band came up in our staff meeting this morning and that you’re thinking of using us to plan your trip to Chicago. I know that you were on the list of people who received the email from me when I announced that I was leaving the PSO, but I wanted to be sure that you knew that I was here now! Again, hope everything is going well for you. Please don’t hesitate to reach out to me or anyone else at CCIS if you have any questions. I’m sure you’ll hear from Stephanie or Bryan soon about the Chicago plans. Hope to hear from you soon! Take care, Tommy Walters 09/22/15: > BJS sent EM to Jacob - Hi Jacob! Great to hear from Stephanie of your interest in using CCIS for the Band’s up-coming trip to Chicago. As you are well aware, we have prepared trips to Williamsburg and Orlando for your group in the past and unfortunately, the boosters elected to use a local company. I am sure you are aware from your conversation with Stephanie and based on the proposals we have done in the past, we have significant time / hard costs committed to the preparation of your proposal, for we will share nothing with a group until we are certain all of the plans are in place, reservations confirmed, rooms secured, buses available, etc. In other words, the trip is actually pretty much completed by the time you ever see it. As you can imagine, when a group elects to use another company, we are out all of that time and in business, time = money. With this being said, we would be happy to prepare a proposal for your group with the following stipulation – we want to be able to present the completed proposal, in person, to the boosters as a group. We will need approximately 27 minutes of their time at an up-coming meeting, in order to make this presentation. If you and they are willing to give us this time, we will proceed with the planning of your trip. I trust you can appreciate what we are asking for and I am hopeful that if we are able to get in front of your decision making body, they will see the value and integrity we have built our company’s reputation on for the past 20+ years. After speaking with your boosters, please advise either Stephanie or me if they are serious about giving honest consideration to CCIS and if so, we will put our forces to work planning a great trip for you and your students! We look forward to hearing from you. Sincerely, BJS
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