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Tue May 30, 2017
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St. Catherines School 6th Grade-New York, NY-05-03-2017
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Toronto, ON, CANADA,
Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
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Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
10/2/15: > BJS added trip based on conv with Amy on 9/28/15. > Need this so we can get rooms under K at the Hyatt Place Meadowlands. 11/5/15: > BJS sent EM to Brett asking him to let Amy know that we have confirmed the Hyatt Place Meadowlands for 2017! 2-8-16 >Rec'd Check #66544 in the amount of $18,327.50 4-22-156 >JM FED EX cashier's check and bank request form 6/14/16: > BT got details for 2017 trip. > Essentially a re-boot of 2016 trip. > Amy loved the Courtyard Marriott from 2016, would like to stay there instead of Hyatt Place if available. > Updated #'s - 80 students + 11 adults. > Ben's deli just "okay". She's good with it, but would like to find another option in that area. Kids didn't really eat the big sandwiches. > Venture tours for bus co. > Go to K and send pre-payment this summer whenever you are ready. 8/17/16: > BT thinking I would see if Amy could meet me for lunch on 8/26 since I'll be in the area for LC Bird meeting. I know they will not have started classes yet. > Would it be a stretch to have ptp ready by then? 8/24/16: > BJS reviewed and updated IOG and system as needed. > Made a few restaurant changes based on notes and our meeting at SYTA with Pamela Eng of Group Dining Destinations. > BT is going to be in Richmond on Friday, 8/26/16 and is delivering Trip Orchestration to Amy while in town. > CH, please update hotel attachments - Hyatt Place needs to be inactive and Courtyard Lyndhurst needs to be attached, including breakfasts. > CH,please make remaining attachments as well. > HMS, please review and proceed as needed ASAP as BJS needs to run rates and get finished on Thursday so CH can complete PTP. __x__ CH _8/24/16___ __X__ HMS ____ 08/24/16: > BJS reviewed attachments and updated as needed. > CH, please make sure we have the Courtyard secured. > BJS ran rates - last year's final rate was $529 and then the Matilda tickets were $55 instead of $75, so the package rates were reduced $20 across the board. Depending on their show choice, we will adjust as needed just as we have done for this group in the past. > $6 increase is based on $2 additional on the hotel, as well as $2 more for the meals and $2 more for the attractions. > CH, ready for PTP - charter quotes will need to be added - they are really just interested and want Venture, so make sure we get that one and get them confirmed. BT is delivering to client on Friday when he is in Richmond. so we need to have this to him on Thursday afternoon at the very latest. NO PP required. __X__ CH __X__ 08/25/16: > CH and BJS completed PTP and then sent files to BT. We know Venture is her preferred company for buses and we will send that quote as soon as received. > Pkg. includes a total of 11 comps per usual and these include the Early Sign Bonus Comps. (BJS will send invoice via email this evening). > FYI, we went ahead and used some new restaurants that I think her group will really like - if she doesn't liek the changes, we can go back to the old standards, but I think she will be pleased. 08/26/16: > BJS emailed and mailed INV #6039, $9,000.00 fro Advance Deposit. Due: 09/16/16. 8/26/16: > BT had coffee with Amy and went over her PTP. > Venture is her top charter choice, will wait for quote. > She got the invoice and was thrilled that you included the 6 pre-payment comps. > Wednesday - would prefer dinner at Ellen's if available...kids loved it. If not available that night, perhaps for another meal on the trip. > Wants to avoid Asian food altogether. Perhaps Thurs. lunch could be in Little Italy? > Dinner on night of show (Thurs.) would prefer Hard Rock and walking to show instead of what is scheduled. > She requests that the tix for both Statue of Liberty tours be as early as possible. They ran out of time last time. > Friday lunch - she would prefer a boxed lunch (Ben's deli last time? or somewhere close to MoMa) so she can pick them up and then have the kids stroll in Highline Park and eat lunch. She said she did this before. > She is interested in the travel insurance...most likely to be offered to individuals. > BT will send her BSSF. 08/27/16: > BJS reviewed BT's notes from mtg with Amy on 8/26/16 in Richmond. > BJS updated IOG accordingly and called it Rev1. > HMS, please review and update attachments as needed based on IOG Rev1 then return to BJS mailbox so he can complete revised rates & PTP Rev1. FYI, the New York Box Lunches is one of the companies represented by the Group Dining Destinations people we met at SYTA. Menus on the memory stick / card CH has. > BT, please advise as to Charter Choice, now that she has the rate from Venture, ASAP. Thanks All :-) __x__ HMS _9/1/2016___ 08/30/16: > BJS sent EM to BT to see if he had OK from Amy for Charter K from Venture. 9/7/16: > Venture is charter choice. > Amy mentioned that last time they were able to use 2 different sized buses. Would like to do this again if possible. 9/13/16: > Rec'd check #68776, $9,000.00 for Advance Deposit. 10/4/16: > Amy asking about K status. Doesn't look like we have given her revision 1 yet. 10/6/16: > BJS renamed IOG Rev1 to K version. > BJS completed TO K version. > BJS sent TO K Version Pack to BT so he can share with Amy and get the final Go to K. 10/16/16: > BJS completed invoices for K. IOG and TO K versions were completed 10/6/16. > CH, ready for K. Please advise BJS as soon as complete so he can review and pass along to TPW for E-Agreement. __x__ CH _10/18/16___ 10/18/16: > TW sent E-Agreement 10/19/16: > Rec'd BSSF. 10/24/16: > Rec'd signed Agreement. 10/27/16: > BJS printed and signed E-Agreement. > CH, please process GLH per SOP. > As this group is now UNDER CONTRACT, please review ALL inclusions and proceed as needed. > Next Payment is due 11/23/16, but we already have $9,000 from this client. ____ CH ____ ____ TPW ____ ____ HMS ____ 10/28/16 > mes GLH mailed 12/7/16 > MES check rec'd in the amt. of $20,529.50 ck #69513 1/24/17: > BT reminded Amy about next payment and sent forms. 2/22/17 > MES Check #70197 was received in the amount of $25,884.00 3/15/17 > CH reviewed all forms rec’d on 3/2/17 (RL, FPGF, HIF & FAF). > Total Pax = 91 PAX (80 + 11). > RMS / PAX 20 Q / 80 00 T / 00 05 D / 10 01 S / 01 TOTALS = 27 ROOMS and 91 PAX (80 + 11). > 26 Rooms for the group + 1 "Bonus / Sick" room = 27 total rooms > CH updated Bible numbers, IOG, and Status Schedule and printed. > CH sent RL pack to Hotel. > As these numbers are now FINAL and GUARANTEED, please review and proceed as needed. > MES, please send 91 bags and 182 tags. _____ MES _____ ____ HMS ____ 03/19/17: > BJS was preparing FInal INV and realized they have actually over paid. > BJS sent pic of FINAL INV to JAF and BT with note - When we do their Meal Credit Cashier’s Check, we can include this amount $1,684.50, in that check. > BJS cannot print or save INV as that cannot be done wj=hen there is a negative amount for the total - hence the picture. 3/22/17: > Does BT need to inform client of the above? > I saw the picture when I was on my trip but it wasn’t clear to me that it was an overpayment. 4/3/17: > St. Catherine's has already had spring break. > School is closed on April 14 and 17 for easter. > HMS, Amy said she is looking forward to meal selection forms when they are ready. Please advise. 4/17/17: > BJS emailed Final Itinerary etc, to Amy et al - Amy: Attached please find an advance copy of the Final Itinerary for your group’s up-coming trip to NYC. Your group’s QR Code half-sheet is also attached. This needs to be provided to each member of your group and their families so they will have access to the Final Itinerary via their smart phone / device. For anyone who has a smart phone, it is important that they use the QR code, for it is how we will communicate with the group should there be any changes to the itinerary due to inclement weather, etc. Your complete packet, including all tickets, meal coupons, dining cards, meal credit cashier’s check, etc., will be delivered prior to your departure. Should you have any questions or concerns, do not hesitate to reach out to Brett (301.442.5839) - he is a pro at these trips! Wishing you all the best for a safe and wonderful trip. Thank you again for allowing us to be of service to you, your students, and their families. Sincerely, BJS. 5/26/17: > Great trip - maybe best one yet! > some hiccups - president was in NY during their trip so the city was openly rejecting him. Protests all over, they scrapped Central Park - couldn't get to it. Rain on last day shrank the crowds so it was ok. > Stayed in Little Italy and walked the kids up to Roosevelt Park instead - kept them off the bus, kind of a cool alternative. Gave themselves an hour to get to Hard Rock, but someone illegally parked and blocked a lane of traffic, so they were stuck and almost missed reservation at Hard Rock. Made it by 5:30 (barely). They were great about it, so it worked out. Stuff you can't control. > May take it off itinerary in the future. It was cool walking around Chinatown - Canal Street vendors? > Box lunches - new vendor, NY box lunches...they were GREAT! Prompt, found them, worked with the bus driver. > Missed Highline park b/c of pouring rain. > Security guards were great this year. Student Watchers?
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