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Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
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Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
8/31/00: > Cathy called. She was a Musicate 99 Participant in NY. Was hoping for a Musicate package to work with her dates; however, she does not want to return to NYC this year since some of her students were there with us in 1999. > Had absolutely wonderful things to say about her trip in 1999!!! > Destination choice = Washington, DC with a side trip to Busch Gardens in Williamsburg > Group size = approx. 50 (get breakdown) > Wants the All-Inclusive Meal Plan including meals at the Hard Rock &/or Rain Forest Café. > Tours of White House & Capitol > Possbibly include a National Symphony Orchestra performance at the Kennedy Center. > Workshop/Clinic--2 hours (similar to Musicate). If available, Tony Maiello from George Mason University would be happy to do it, including use of their facilities in Fairfax. > April 5-8, 2001 (dates are definite). > Budget---NGT $400 > DSC please call to introduce yourself and get additional particulars! Thanks! Be careful with White House & Capitol Tours. She exactly what she is looking for. She may need to contact her Congressmen to get these. You know how they can be a pain to arrange. __X__ DSC __X__ 9/5/00: > Cathy spoke with DSC. > She wants to use CCIS but will have to get other quotes. > Principal may not support non-competitive trip, so she'll need to see 2 proposals, one with a clinic and one with a competition. > Needs charter quotes, DSC to get suggested names and numbers. > She wants the "Personalized Secret Service Tour" of The White House and the special private tour of the Capitol Bldg. DSC will find out contact info on these tours and then we will handle from there! > DSC to call Cathy re: departure and return times and charter company suggestions. 9/6/00 > DSC called and relayed some info to MWL to put in system. She had spoken with Cathy. > Time of departure is around 10am on 4/5/01. ALL they want to do is travel that day---NO planned acivities that day. > Return time on 4/8/01---10 or 11PM is fine. > Bus companies to get quotes from are as follows: Upstate Tours-Saratoga Springs, NY/518-584-5252 & Wade Tours-Schenectady, NY/518-355-4500. 9/20/00: > Cathy called wanting to know where abouts of her proposal. > MWL told her that BJS was working on it and that she should have something by the first part of next week. 9/21/00: > BJS completed Bible & IOG. > BJS secured rooms with the Hampton Inn - Springfield. Also spoke with the Crystal Gateway Marriott. They are also forwarding a K., but they are out of this client's budget. > BJS made attachements in system. Created new attachments when they did not exist. > MWL, please review all inclusions and call as needed to get additional specifics, for a number of these have nothing in the system other than the name of the inclusion and a date & time. Please note, they want the Special White House & Capitol Tours. DSC got the information on how to request these. We will only make these requests once we know we have the trip. > As for the Rain Forest Café, I am not 100% certain there is one in downtown DC. Please investigate and advise. > Please call the Kennedy Center's Encore Café to confirm that a $15 Meal Credit will allow this group a nice dinner. Could they do it for $10? Do they have a Meal Voucher? > MWL, please go ahead and call Jeff Bianchi and see about Orchestra Clinic. If he is able, does he have a location where it could be held? Possibly a Fairfax County HS or GMU? > BJS faxed charter quote requests and IOGs to the two charter companies which Cathy reccommended. > BJS will work-up a price with festival participation once we get this PTP complete. It will just be a price, outlining the differences between the "Clinic Package" and the festival participation package. > We hope to have a PTP complete and in the mail to Cathy NLT Monday, 9/25. Thanks! 9/21 MWL 9/21 9/22/00: > BJS completed PTP and faxed most pertinent information to DSC and Client. > MWL, please process per SOP and mail USPS 2-day this afternoon. __X__ MWL __X__ 10/9/00: > DSC spoke with Client . . . > They are using us, but they want a festival rather than a Clinic. > MWL, please inform Jeff that they will be doing a festival rather than a clinic. > FM, please secure contract for two 52's from Upstate Tours. > Needs a rehearsal sometime prior to festival performance. > Delete Old Post Office Pavilion, extend Smithsonian time with $5 Meal Credit, and then depart for home. > BJS needs to Revise the IOG and attachments . . . __X__ FM __X__ __X__ MWL __X__ 10/10/00: > MWL, as they want a festival and PAC is the least expensive, please secure the info from your friends at PAC for this weekends Washington festival. __X__ MWL __X__ 10/30/00: > BJS completed IOG Revision and Bible. > MWL, review all inclusions / attachments and update as needed. Also, complete the PAC Festival Company screen with Rates, PTP Text, etc. > Due to festival co. schedule, an amusement park is no longer a possibility; therefore, we will need to forward a revision to the Client prior to going to contract. > PTP Revision needs to be completed by 11/1/00 if at all possible!!! __X__ MWL __X__ 11/1/00: > BJS completed PTP Rev.1 and faxed to Client. > MWL, please process per SOP and mail revision, including PAC application. > DSC will follow-up to get go to Contract later this week. __X__ MWL __X__ 11/8/00: > Per DSC conv with Client. . . > They are ready for Contract. > FM & MWL, as this is going to contract, please review and confirm all inclusions / attachments as needed. > Contract Packet to mail prior to BJS departure for VMEA. 11/8 FM __X__ 11/20 MWL 11/22 11/30/00: > BJS completed Contract Packet & Deposit INV #2746, $3050.00 Due - 12/15/00. > MWL, please process per SOP and mail USPS 2-day - include mouse pad & PAC Application (if necessary). Thanks! 11/30 MLW 11/30 12/20/00: > BJS mailed Statement & INV #7080, $10,909.50 - due: 1/5/01. Total due on account = $13,959.50. 12/27/00: > Received signed Contract & Deposit check #1774, $3,050 - INV #2746 - PIF. > As this group is now UNDER CONTRACT, please review all inclusions and confirm, etc. as needed. Thanks! ____ FM ____ ____ MWL ____ 1/11/01: > Per DSC conv with Client . . . > FM, please release one of the two coaches from Upsate Tours - she will only need one coach. > Total pax is now = 47 (41 + 6). > As her instrumentation is now not where she wants it to be, she wants to cancel the Competition participation and do a clinic instead. > We will most likely revert back to original PTP with Friday Clinic and Saturday at Kings Dominion, but DSC will contact Client and see if that is exactly what she wants. > BJS revised IOG & Bible back to original PTP, but we will have to see what exactly she wants before we proceed. > Did NOT make changes in system attachemnts obviously. > We will make no further changes, other than dropping one coach, until we hear from Client via DSC re: Kings Dominion vs Museums and Zoo, etc. ____ FM ____ ____ MWL ____ 1/19/01: > Per DSC conv with Client. > She is interested in keeping the cost down with this "after-contract" revision. > BJS revised IOG accordingly. > BJS revised attachments, MWL, please review and update as needed. BJS will then rework rates and forward revised CIA. 1/19 MWL 1/19 1/19/01: > BJS revised rates based on new inclusion and IOG. Rates are the same as original PTP. > BJS shared information with DSC and faxed IOG to her attention. > BJS mailed revised INV #2780, $5,760.20 - due 1/5/01. > BJS mailed revised CIA and IOG as well. > Faxed copies to DSC. 2/16/01: > BJS LM for Cathy re: FPGF, Room List, HIF, etc. Please fax today - they were due on 2/2/01. 2/20/01: > BJS called school - no answer in main office - I figured they might be on Break like many of the far NE schools. > BJS LVM at her home # - we really need her FPGF, Room List & HIF. 2/21/01: > Cathy called. She is having difficulty getting the info from the students and they are on break this week. She is actually calling parents to see exactly who is going. She will keep us posted and get forms, etc. to us the first of next week. 2/26/01: > Cathy called and spoke with BJS - She has had such poor response, her Principal has made the decision to cancel the trip. > She is aware that she is bound by her contract to us and is willing to pay whatever we require. She knows she has already paid over $3,000 and is willing to pay more if needed. > FM & MWL, please CANCEL ALL AS NEEDED and advise BJS as to any charges we are unable to recover NLT the end of this week (3/2/01). They will be charged accordingly. ____ FM ____ ____ MLW _____
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