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General Trip Information
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Mon Mar 07, 2016
Trip Name
Boiling Springs High School Choir-New York, NY-05-20-2016
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Trip Notes
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Boiling Springs, PA to NYC = 191 miles = 3.5 hrs non-stop 11/17/15: > DD added trip/emailed BJS > This day trip is a prelude to a candlelight processional trip he wants to do in the fall of 2016. > NYC day trip Fri. May 20,2016 Lv. 6AM return as late as 2AM. > 18 students 7 adults (1 director) 25 total. > Itinerary should include 1 or 2 performances. > as much of the following as time, scheduling or availability allow (obv. does not have to include everything): Broadway Show Times sq. Dinner Cruise Top of the rock Museum/cultural event Sight seeing anything else you see as appropriate. > Budget ??? keep in mind Disney in the fall > all incl. > secure transportation. Has had good experience with Executive and Bailey in the past > Proposal needed Dec. 22, 2015. 01/03/16: > BJS completed PTP Packet and emailed to Keith and cc'd DD. Keith: I hope this finds you well and having survived what I know is a hectic time of year for music directors. I was a HS Choir Director for 8 years and my wife, a MS Band Director for 14, so we are all too familiar with how exhausting AND exhilarating the Holidays can be and I hope you were able to recharge during your break! I know Dave Dietz spoke with you regarding a possible Day Trip to New York City for the choir in May. We have put together the attached Pre-Trip Planning Proposal for your consideration. Please review and advise if you are interested in having us move forward with these plans, including securing charter quotes. I order to give you some idea of ballpark on the bus, we have found this year that coaches are averaging around $1,250.00 / day. Dave also mentioned the possibility of a Dinner Cruise in place of a Broadway Show. We have done this for several groups; however, since you group is going to be in NYC for just one evening, I would suggest a show. The dinner Cruises are usually geared more for adults and the price tag is typically $25 - $30 more than a show. We have also found that students have really enjoyed the shows more than a dinner cruise. If you would prefer the cruise, just let us know and we are happy to make the necessary adjustments. Should you decide on staying with a show, I have attached our Broadway Show packet for your review. Please complete and return the Broadway Show Selection Form and we will place the order for tickets as outlined on the form. Please know that we are happy to make any changes you may want in order to better satisfy your group’s educational needs and budgetary requirements. Dave will follow-up with you early this week to see if you have any particular questions or concerns. We are grateful for the opportunity to be of service to you and your students! All the best for a fantastic New Year! BJS 01/08/16: > Per EM from DD - Bryan: > Keith wants to know particular about the places we have proposed we have him perform.(he is talking Sony and the Basilica - I think he means St. Paul the Apostle!) 1. piano available 2. secular music allowed at Sony (I think he means secular at St. Pauls and / or sacred at SONY Atrium) 3. time restrictions 4. what about St. John the Devine as a possible venue 5. Would like to do 2 performances 6. Is there a cruise that is more student oriented? He had been on one in the past that was fine for students. 7. Wants to know bus cost so he can put together a total price. Dave 01/12/16: > BJS and TPW discussed questions from DD from 01/08/16 - . > SONY is a more public venue and will provide more of an audience. There will be a lot of ambient noise in a public location such as SONY as people are walking through, having lunch, etc. > Piano at St. Paul's, but would need to provide an electric piano at SONY or sound system for recorded accompaniment. > Sacred is allowed at SONY so long as it is not overly "preaching". Music with a wholesome / inspirational message. At St. Paul's secular is OK, again, so long as the message is appropriate for a holy space - it is a church after all. > Time at both locations is approx 30 - 45 minutes max. > St. John is also an option. Another option for a public venue is the Empire State Building. All spaces are pending availability of course. > We can do 2 performances. > As for the cruise, I would suggest a Circle Line Cruise. This is a great 2-hr cruise around lower Manhattan and the Statue of Liberty, etc., and is significantly less expensive (+/- $75 less than a dinner cruise) since there is no meal involved. He could have a planned dinner at Ben's Deli for example and then do the Harbor Lights Cruise before departing for home and arriving school at approx 12:30AM. > I have completed IOG Rev 1 which outlines this idea. Please share with the Director for his review and input / decisions. > The IOG Rev 1 trip would be much less than the original IOG. If he likes this idea, we can prepare a revised proposal and rates. > With two performance options, he could do one of each type - a church-type space to give the students a opportunity to sing in a great space and then the second could be in a more public place for what should be a larger audience. > We can do whatever he wants, just need him to make some decisions. > Once we have his decision, I will then have Jude send the appropriate IOG out for charter quotes. Per my earlier correspondence, buses are averaging around $1250 / day. We will get a final guaranteed number once we have a final IOG. 02/02/16: > Rec'd EM from Keith with itinerary details - > Could you kindly provide me with a total per person price and an itinerary with times for the following places of interest for the BSHS concert choir's educational field trip on Friday, May 20? > Also, what is the minimum number of students needed to run the trip at this price? I have 18 students. Also, you will need to build into the price the cost of 2 chaperones. • coach bus transportation to/from NYC from Boiling Springs High School with a 30 minute McDonald's stop en route to the city • concert at the 9/11 museum/park • guided tour of 9/11 museum • top of the Freedom Tower to see city skyline • lunch in Time Square ~ either in one inexpensive restaurant or on our own ~ recommendation needed (How much time will this take, and how much free time will the students have in the Times Square area?) • tour of Saint Patrick's Cathedral (Please allow time for students to change clothing before the tour and after the concert in Saint Patrick's Cathedral.) • concert in Saint Patrick's Cathedral (I am presently working on the afternoon concert, approximately 4:00 p.m. We have to submit an application and a sound recording.) • evening dinner cruise including buffet dinner, DJ with dancing, sightseeing (These type of cruises are available. See World Yacht, Spirit of NYC, and others.) • return to BSHS 02/02/16: > BJS, HMS, TPW and DD discussed - we will give him a price, but it will be based solely on availability as we are not making any more calls for this group of 18 until we know he is serious. 02/23/16: > BJS sent to EM to CD to see if he wanted us to do anything for him or not. 02/23/16: > Rec'd reply - Bryan Thank you for your email. You were on my list to call today, but since you sent the email I will reply in writing. On Friday afternoon I made the decision to go with another travel company whose price/person was significantly lower than your quote for our proposed trip to NYC on Friday, May 20, 2016. I could tell from the beginning of the process that you were not "in your comfort zone" with this customize tour thing, especially fitting in the performance element. I understand and appreciate your efforts. The travel agency I have working with has quite a bit of experience in customizing such trips and has great contacts to make the experience special. I wish you the best in the future. Keith T. Roden 02/23/16: > BJS did not reply for if he did he would have called him a douche bag or worse. > He can take his group of 18 and stop wasting our time. > BJS told Dave to be sure to drop by the school and see the BD since he is on our court and has traveled with us in the past and should be ready for another trip in Spring 2017. Do not want the CD souring our relationship with the BD. > Please review and make sure all is canceled - I honestly don't believe we did anything other than put an IOG and prices together for this group - I don't think there was a phone call made or email sent to any vendors, but check to be sure - thanks! ____ JNM ____ ____ TPW ____ ____ HMS ____
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