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Thu Jun 23, 2016
Trip Name
Lancaster Mennonite High School Band-Williamsburg, VA-06-01-2016
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Lancaster Mennonite High School Band
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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Lancaster to Williamsburg = 280 miles / 5 hrs non-stop 02/2016: > DD spoke with Nathan - Wednesday June 01 - 1. Williamsburg VA Cultural Event 2. Lunch 3. Concert of some sort. 4. Dinner Thursday June 02 - 1. Music in the Parks 2. Busch Gardens > I have roughly 30 students that would need rooms and possibly 10 joining for the second day. Those students would only need to cover costs for that day. Hopefully this helps. Thank you for your help. > Budget $300-$400. > CCIS should get bus quotes > Proposal before March 1 2/18/16: > DD conversation for additional clarification w/Nathan Sheffer after DD and BJS spoke about the correct dates, times, no MITP in the middle of the week, etc. > Dates: 6/1 & 2. > Clinic at W&M for concert band and maybe jazz band in AM can lv sch. very early to accommodate schedule > Late lunch > Williamsbg afternoon /? evening ( dinner sometime) can be some other educational thing if this doesn't work out. > Next day Busch Gardens > Can return after midnite if necessary. > 3 comps / negotiable > All inclusive > Budget $300-400 > Get transportation quotes > Proposal Mar.1 03/07/16: > BJS, HMS and TPW discussed and then BJS completed IOG and we would like to try to have the PTP completed by Wednesday of this week at the latest if at all possible. > JNM, please send CQRs to Harrisburg / Central PA area charter companies for one coach. > TPM, please send specs to BMG asap. > JNM / HMS, please review and make attachments and calls, etc., as needed. Thanks all! __X__ JNM _3/7/16___ __X__ TPW ____ __X__ HMS ____ 3/11/16: > BJS reviewed and updated attachments as needed and then ran rates and sent to CH for PTP prep. 03/11/16: > BJS emailed PTP Pack to Nathan and cc'd DD. - Nathan: Attached please find the Pre-Trip Planning Proposal for your group’s up-coming trip to Williamsburg. I am most grateful for your patience, for we had a bit of a challenge finding group rooms after Memorial Day, for just a single night during peak season in Williamsburg since it is such a popular vacation destination. Not to worry – we now have rooms blocked for your group at a Marriott property, the Fairfield Inn & Suites – Williamsburg. As you will see in the very detailed packet attached, we have a very nice trip planned for your group; however, if you need us to make any adjustments, please let Dave know ASAP and we will do all we can to accommodate. At CCIS, Inc., we pride ourselves on planning trips of the "Highest Quality with Unparalleled Value” and I hope you will agree after reviewing the packet attached. Dave will follow up with you early next week to see if there are any changes you may want / need. Do not hesitate to contact him during the interim should you have any questions or concerns (717.580.6908 or dave@ccistravel.com). Thank you for the opportunity to be of service to you and your students – we are grateful for this privilege. Sincerely, BJS 03/16/16: > Per DD, he is good with everything, but now needs three comps instead of just one. > BJS revised comps and then ran updated rates - increased by $24pp. > DD is to share with Director and if he is OK with the rate increase, we will proceed to K. > Charter Choice = Fullington. BJS sent EM to Jude alerting her of this. 03/22/16: > Per DD, good with everything and is ready for K. > Wants to add a security guard, so BJS replied to DD that we will add as a line item at $159 on the final invoice. > BJS sent to CH for K prep. - couldn't wait for this to go around the office as trip is still this season and he needs his K. > Please review all and make the necessary arrangements / confirmations. > Charter Choice = Fullington. _x___ JNM _3-22-16___ __x__ TPW __3/23/16__ ____ HMS ____ 3/23/16: > TW sent E-Agreement. 04/11/16: > BJS sent final inv SAMPLE based on projected room list I rec'd from Nathan via DD on 4/8/16. This is NOT an official count, but is projecting 26 + 2 = 28 total pax. breaking down into 24 Q, 3 T, 0 D and 1 S. > Comps would be 2 (at the Double rate), no headphones and no dvd. > Did this sample INV in an effort to get the signed Agreement from thew Director. It was due on 03/30/16. 4-15-16 >Rec'd Food Allergy Form, Final Pax form, Room List, and Hotel Info form 4-18-16 >JM processed Hotel Room List Packet to include" 6 Q/24 pax 1 T/3 pax 0 D/0 pax 1 S/1 pax 8 ROOMS/28 pax (26 + 2) _____HMS_____ _____TPW_____ ___X__BJS_4/19/16____ 04/19/16: > Rec'd check #38464. $3,400.00 for Deposit / 1st Payment. > Got all forms and some $, so we are considering this UNDER CONTRACT. FPGF & RL are here as well as all other forms, - so please review all and proceed as needed. > BJS emailed and mailed FINAL INV #6004, $7,060.00, due: 5/2/16. _x___ JNM _4-19-16___ ____ TPW ____ ____ HMS ____ 05/06/16: > Rec'd check #38619, $7,060.00. > Account is PIF pending no other changes. 05/19/16: > BJS emailed Final Itinerary and QR Code Half Sheet to Nathan et al.
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