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Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
9/6/00: > DSC spoke with Kim Baugh. Trip is very similar to Patrick Henry HS Band (Ashland). > Wants MMDays with Parade Performance for Marching Band w/Color Guard (12 girls). > Wants You're Instrumental Clinic and wants to know if his parents and guard can watch the clinic free of charge. MWL, please check into this. I know we discussed this with MMDays last year for one of the Choir clinics, but I don't know if we have ever had it come up for the instrumental clinics . . . > Wants performance opportunity for his Jazz Band at Old Towne. He did this a number of years ago when we did his trip from Brunswick County HS. > All-Inclusive Meal Plan & Budget = $350. > Charter quotes from Franklin and Tidewater Touring. We will also try to get quotes from Eddies, Newton, & Gallop. 9/11/00: > BJS completed IOG. > BJS secured rooms at Hampton Inn Maingate. Cathy Moffa to forward K. > REL, please get charter quotes for 2-47s from Franklin (Franklin, VA), Eddies, Tidewater Touring, Newton, and Gallop. > DSC to pick-up PTP late Wednesday afternoon (9/13) and deliver to Client on Thursday. > MWL, please contact Old Town (check files from previous Brunswick County HS Band Trips). There should be some usuable information in these files for this performance opportunity (Jazz Ensemble). > BJS attached as much as possible in the system. __X__ MWL __X__ __X__ REL __X__ 9/13/00: > BJS completed PTP. MWL, please process per SOP, including MMDays application packet per SOP. > DSC to take with her this afternoon for mtg with Kim baugh on Friday afternoon at 2pm. __X__ MWL __X__ 9/15/00: > DSC met with Kim. > Very please with PTP. He is going to use it for approval from both thte parents and Board. > Kim received an unsolicited quote from Classic Festival Tours. > On 9/18/00, BJS and DSC reviewed Classic's 2-night land only package. > We can offer exactly the same thing for the same dollars. > BJS faxed Kim note stating the same and instructing Kim to call DSC if he wanted to make any changes to the current PTP. > BJS called Franklin and asked them to forward a contract for the 2-47s. 9/19/00: > Kim called, entire trip needs to be shifted by one day. > Depature will be on Thursday rather than Wednesday, so BJS updated Bible and IOG. > BJS called Hampton Inn and spoke with Cathy. She is forwarding new K for these dates. > BJS made changes in system for all attachments. > BJS changed dates with Dorothy at Franklin Bus and she will forward K. accordingly. > MWL, please review inclusions and act as needed. Thanks! > DSC, please call Kim and see if he wants us to put this trip to Contract. Thanks! 9/20/00 MWL 9/21/00 __X__ DSC __X__ 9/20/00: > Kim called and spoke with DSC. > He is ready for Contract. > MWL, please review and confirm all inclusions as needed. CN scheduled to mail on 9/26/00. > Deposit will be $75 per person. K and Deposit will be due on 10/20/00. > Once Disney Park hours are published and his performance park is set, he wants to depart Orlando as late as possible (when the park closes) on Sunday night. 9/20/00 MWL 9/21/00 9/28/00: > BJS completed Contract Packet. > MWL / FM, please process per SOP and mail USPS 2-day ($3.20) to Client this afternoon. > Please include 2001 MMDays Application materials. Thanks! __X__ MWL __X__ 9/28/00 FM 9/29/00 10/20/00: > Kim called and LVM with DSC. . . > Everything is in order. He is waiting for 100% approval from School Board and then he will send the Contract and Deposit. 11/16/00 > Recv'd signed K and Disney Application materials today via regular mail. 11/30/00 > Kim called and spoke with MWL as DSC was on the road. > He just wanted to check and see if we had what we needed up to this point. > MWL told hime we had K and disney stuff, but no $$. > He said it was sent with the K and then he discovered (while he was on the phone with me) that he was actually still in possossion of the check. Duh! > He will be putting it in the mail and we are to notify him of its arrival. > We actually recv'd check in today's mail--MWL tried to get through to Kim at the school and the line was busy 3X. > Will try tomorrow. 12/1/00 > Kim called and spoke with MWL as DSC was on the road and BJS was on the other line. > He wanted to schedule a performance for his Jazz Band--DUH! He already had one scheduled at Old Town. > He then asked "how much trouble would it be" to add a Jazz Band performance at Disney. > MWL told him he would have to send a complete additional set of Application materials for Disney including a video and photo--after discussion, he finally decided it would be TOO much trouble to do that. (MWL also explained that more than a 15% drop in number of current performers would mean another new set of Application materials for Disney. He has 60 performer right now--minus 15% = 51.) > ALSO, wanted to know if it would be possible to change bus companies at this point if he needed to. His numbers might be falling significantly below what he originally planned. He know Franklin does not have 55's; he also knows that this "possible bus change" may not happen due to lack of availability. > MWL told him if there were such changes, he needed to make a judgement call ASAP and let us know about it--until then, we were going to keep as is. __X__ DSC FYI 11/30/00: > Received Deposit Check , #33149, $5,175.00. INV #2699 - PIF. > As group is now officially UNDER CONTRACT, please review & confirm all contract inclusions as needed. Thanks! __X__ FM __X__ __X__ MWL __X__ 1/17/01: > Kim called DSC, parents were pushing for a much earlier departure time, b-fast in Orlando rather than Jacksonville, earlier Disney arrival, etc. > BJS reviewed times, mileage, etc. and adjusted departure time 1-hour earlier - there is no reason for it to be any earlier than 8pm. > BJS revised IOG & Bible accordingly. > BJS faxed to DSC and she will inform Kim. > FM, please call Franklin (Dorothy) and make her aware of revised departure time. Thanks! 1/17 FM __X__ 2/5/01: > BJS prepared and mialed 50% Payment INV #2848, $11,633 - due: 2/23/01. 3/23/01: > Rec'd FPGF, Room List & HIF. > Total Pax = 72 ( 57 + 15) > Room List was incorrect (Kim actually just faked one). Correct room list arrived via fax 4/9/01. Guaranteed number has dropped by one. 4/9/01: > Kim called, this afternoon he will be faxing updated Room List - I told him that was fine as I had not yet processed the one he sent earlier. BJS faxed blank form. > BJS also faxed copy of an old Brunswick HS Band Handbook from 1996 . . . > Rec'd Correct Room List. > Client will be charged a Quad cancellation fee as well as 2 Disney Surcharges as adults are over limit. > Total pax = 71 (56 + 15) > Rms / Pax 01 Qt/ 05 12 Q / 48 01 T / 03 07 D / 14 01 S / 01 TOTALS = 22 ROOMS & 71 PAX. > BJS revised IOG & Bible accordingly. > MWL, as these numbers are now guaranteed, please order, etc. as needed. Thanks! ____ MWL ____ 4/13/01: > Per Kim - move departure time back to 9 PM. BJS marked Bible Screen accordingly. 4/16/01: > DSC delivered 71 cams and 1 totebag BUT School was closed. She will keep them and deliver when she takes Cox HS Band stuff. 4/17/01: > BJS faxed & mailed ST & INV #2919, 12,143.70 - due: 4/9/01. 4/23/01: > Rec'd PCCF from Kim Baugh. Total pax = 70 (56 + 14) > Adult to delete is Carol Coccoli. > BJS revised Room List accordingly. > REVISED Rms / Pax 01 Qt/ 05 12 Q / 48 01 T / 03 06 D / 12 02 S / 02 TOTALS = 22 ROOMS & 70 PAX. > BJS updated IOG & Bible accordingly. > MWL, as these revised numbers are now guaranteed, please order, etc. as needed. Thanks! > BJS faxed & mailed Revised INV #2919, $11,921.40. Due on 4/9/01. ____ MWL ____ 5/10/01: > BJS faxed FI to Kim's attention. Complete Packet to be sent FedEx this afternoon. 5/23/01: > rec'd check #33750, $10,000 - toward INV #2919. Bal due on account = $1,921.40. 5/29/01: > BJS faxed Statement to Kim's attention re: Balance Due.
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