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Tue May 24, 2016
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Downingtown High School Band-San Antonio, TX-12-30-2016
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OR
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Trip Notes
( Print Note )
( E-Mail Corporate )
> Tentative Dates - Mon. Dec. 26, 2016 or morning of 27th - Mon. Jan 2, 2017 > 400 students 20 adults > $1000 ($1200) > 2 meals/day > this is all of the information I have > updates: > depending on game date home right after game. > field show requirement > amusement park > massed band event > fly > other cultural events Alamo river walk etc. > dinner w/entire group a Blues cafe or Hard Rock type of place 04/19/16: > BJS sent EM to DD - Dave: See Alamo Bowl Info attached. I received this from WorldStrides a week or so ago. This is for your information so you can see dates / days and their general schedule of events, as well as their package rates since we are forced to buy at least that much from them. DO NOT send or give this attachment to Ed – it is for our eyes only at this point, but it should allow you to answer many of his questions. Give me a call on Wednesday, at your convenience, once you have had a chance to thoroughly digest the attached, so we can discuss. Thanks, 04/19/16: > Per DD conv with Ed Otto - > Ed called a few minutes ago. Move ahead with the proposal. > Avoid scheduling a performance on the 1st day of the trip. He wants us to do some leg work for perf. as mentioned in notes. > BJS and DD will talk tomorrow once DD can digest what BJS sent him late this afternoon. 4/20/16: > DD and BJS discussed the WorldStrides Package Inclusions, itinerary and their rates to us. > DD is going to speak with Ed and get definitive dates of travel as well as alert him to the Alamo Bowl FAM Trip in July, the 22nd - 24th. 04/22/16: > BJS put dates in system as the Friday - Tuesday outline as provided by WorldStrides. > Times are just estimates. > BJS sent EM to Andrea with specs for air. 04/25/16: > DD, received some preliminary flight info - please share with Ed for his decision / direction. > Charter flights between BWI and San Antonio (Friday - Tuesday) will be $131,891.00 / aircraft with 143 seats per plane ($922.32 / seat). Philly, if available, is expected to be even higher for charters. > Regularly scheduled flights will be more than $600 and with a group of 400+, the group will probably be split over 5 or 6 different itineraries (flights) and possibly multiple airports. > Southwest will not open these dates until 06/02/16 - we may be able to move them to Southwest for under $600, but there is no way to know until they release their schedule and fares on June 2, 2016. > Also keep in mind, being the holiday week, these are very high demand dates. > With this information now in hand, his budget of no more than $1200 is in severe jeopardy. Approximately $450 for the WorldStrides Bowl Package and +/- $600 for air (just an estimate based on info provided above), we are already at $1,050 and we still have to add two meals / day, additional attractions and sight-seeing, ground transportation in San Antonio + at least a few pennies for CCIS. 4/27/16: > DD discussed above w/Ed.He will digest for a few days. We will talk again on Saturday. Also planted seed for discussion @ Ireland 18. 5/4/16 > DD gave Ed the details on the Chicago parade. Is having school calendar issues w/adm. Is meeting w/supt. tomorrow. Will call tomorrow evening or Fri. w/outcome.
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