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Trip Reports:
Bible (Basic Trip Report)
General Trip Information
Updated
Fri Sep 02, 2016
Trip Name
Calvert High School Fine Arts Department-Orlando, FL-02-16-2017
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Calvert High School Fine Arts Department
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Toronto, ON, CANADA,
Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
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Tuxedo, MD
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Upper Marlboro, VA
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Washington, MD
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Washington DC, VA
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Washington, DC, DC
Washington, DC, MD
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Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
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Zainesville, OH
OR
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Hotel Info Form
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Contract Status
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Prince Frederick, MD to Orlando, FL = 845mi = 14.5 hrs. non stop. 6/14/16: > They are looking at Universal from Feb. 16-20, 2017. Depart Thursday at 2:30pm and return on Monday afternoon. They are flexible here b/c no school for kids on Monday or Tuesday. > They liked the idea of HUB on Friday am before park. > They are traveling with Theater, Choir, Band and Orch. > 160 students + 32 adults = 192 pax. Need 8 comps for 7 directors and 1 admin. > Like Keller bus - no approved charter list. Get multiple. > They like the idea of possibly going to Disney Springs to see Cirque, possibly Saturday night? > They know theater kids will want some kind of workshop, but not sure about band/orch. and choir. They are going to research and let me know by end of next week so we can do proposal over the summer. > Stars Performances for band, choir, and orchestra. Workshop for theater students. 06/30/16: > TPW created IOG and then BJS reviewed and made a few minor adjustments adn updated Bible's return home time accordingly. > CH, please send CQR to Keller, Atlantic Coast, Fullington, and Hunt Valley / Gunther. > TPW, please make remaining attachments and hotel choice (include Calypso Bay at Universal as a choice as well), then send on to HMS so she can proceed as needed with Cirque du Soleil and then return to BJS so he can run rates. __x__ CH __6/30/16__ __x__ TPW _7/6/16___ __x__ HMS _7/16/2016___ 07/26/16: > BJS reviewed and updated attachments as needed and then ran rates and sent to CH for PTP prep. Will also need PP as this is a new client. 7/26/16: > BT looked at EM from Cheryl on 6/14 - Performances for the band, choir and orchestra and a workshop for the drama students. 07/27/16: > BJS emailed PTP, IOG and PP files to BT so he can meet with client. > Be sure to discuss cost saving options (if necessary) - deleting Cirque saves +/- $75pp and remind them that this is all-inclusive, so knowing they didn't include all meals in the past, there are probably another $80 worth of meals in our package they haven't had in the past. 7/28/16: > BT reached out to Cheryl and Kelly yesterday to schedule PTP by email and cell. > Kelly called me back and left a VM (I was on another call). She explained that she was out of the loop this summer and the other people in her department (Cheryl?) had chosen a "local travel company" for the trip. There was never any mention of this from either of them when we met in person. > I called her back, went to voicemail, and suggested that they at least see our proposal and price since we already did all of the work. No response yet. I'm not giving up on this one. > Kelly said she really like what I presented, wanted to work us, etc. Not sure how she got left out of the loop and why Cheryl never even called me. 7/29/16: > BT got a call from Kelly this afternoon. > She felt really bad and wanted to apologize and explain what happened. > So apparently when we met, Cheryl had already been doing some leg work with this local company. They went to high school together, etc., that's why she is so adamant about using them. > HOWEVER, Cheryl is retiring after this year so Kelly will be calling the shots. She loved us, saw the proposal which I copied her on, and just wanted to apologize (again) for all of the work we did. So long story short, next year we are in. > I also explained to Kelly about us being able to potentially reimburse their non-refundable deposit and still give them a better deal. That peaked her interest, but not sure if she will be able to talk Cheryl out of it. > Let's wait to cancel all for a couple weeks in case Cheryl comes around and realizes we are better. > Not necessarily a complete loss. Will definitely need to get Kelly to baseball events and/or Morton's this year! 07/29/16: > See BT's note above - maybe not a total loss for all time since it sounds like we have a definite foot inthe door for next year. > Before we cancel everything, lets wait until 8/12/16 and see if there is any more movement for the 2017 trip since BT put it out there that we could possibly still be a better deal even if they already paid a deposit to Cheryl's friend's company. > TPW, I do not see where you requested a K for the RROC, so if Bill Zarbock happens to call before 8/12/16 about this group, let him know that it does not look good. If there is no movement by 58/12/16, be sure ot let Bill know that we did not get this gig. > Thanks all! _x___ TPW _7/29/16___ __X__ HMS _8/3/16___ ____ CH ____ 8/11/16: > BT texted with Kelly as a last ditch effort to get the trip (informed her we would have to let reservations go). > Her response was hilarious: "Aw thanks Brett, we've already sold our souls. I'll get in touch if we need to grovel to be rescued." > Interesting dynamic, think she's ready for Cheryl to retire? Anyway, cancel all. I have a good feeling about this one for next year. Will stay on it. 08/12/16: > See BT's note from 8/11/16 > As expected, please review and CANCEL all as needed. ____ CH ____ ____ TPW ____ /_X___ HMS ___8/23/15
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