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Tue May 01, 2018
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St. Catherines School 6th Grade-New York, NY-05-02-2018
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Toronto, ON, CANADA,
Toronto, ON, Canada, CO
Toronto, Ontario, CA
Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
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West Grove, PA
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Westchester, IL
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Westminster, MD
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White Plains, NY
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Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
5/12/17: > BJS added trip to system, white board and status schedule. > BJS emailed and mailed INV #6211, $9,000.00 for Advance Deposit. Due 6/11/17. > BJS asked CH to send to BMG and ask for Courtyard Marriott and Renaissance Meadowlands. 5/26/17: > Amy would like to stay with Courtyard Marriott for next year. > May 2-4, 2018 - 80 + 10 = 90 approx. > Essentially same exact trip/IOG. > Courtyard Marriott at Lindhurst. > UN Tour first, then Top of the Rock, Ellen's Diner. Day 2 - half & half split (MOMA and Ellis Island), Lunch at La Mela, Canal Street vendors, might do something else inst. of Central Park (will advise), Hard Rock and Broadway Show. Day 3 - half and half split again, box lunches, and hopefully Highline park. > Security - students watchers was really good this year. > Can't pay invoice until July 1 b/c of fiscal year- BT will remind her. 08/01/17 >MES Check #71767 received for Advance Deposit Invoice #6211 in the amount of $9,000. 9/11/17: > Amy checking in about trip - making sure we got her deposit. > I noticed there are charter quotes in the system. Should I share with her? They are from July so wondering if they are still available! 9/13/17: > Per HMS, BT asked Amy some questions about their trip and sent the BSSF. Her response: > Haven't made our MoMA reservations yet - they're kind of like the UN where they don't take them until a certain number of months before your visit. I can't call until November to book our groups. > We haven't talked about a Central Park plan B - let me meet with my teachers & get those ideas flowing > We'll start looking at the Broadway options & will get back to you - the National Geographic thing looks really cool (& right up my alley!), but I'm thinking the kids will likely want a show of some kind. BT replied that I think HMS was thinking the Nat Geo thing WOULD be a good Plan B for Central Park and we would still plan for a broadway show. Will advise. > Tell Hollie that I don't think I would personally survive a viewing of Sponge Bob, the Musical - there are some things that you just can't unsee. 10/6/17: > BT shared charter quotes with Amy per CH and will ask her to rank choices. > I set TO date for 10/13 as it seems like all attachments are in the system. 10/9/17: > Venture is charter choice. > She did not rank them, but I have asked her to again. > Please verify if Venture is still available. > She will send BSSF. 10/20/17: > BT informed Amy about having 90 tix for Wicked per HMS and that we would need a final count by Nov. 20. > She replied that she will need 95 tix (84 +11). > She said she assumed Lion King was too expensive/not available? This was their first choice as it is their middle school musical this year. > She also is hoping to get an idea of when the contract might be ready. She'd like to get the info out to her parents sometime in the next week or two if possible. > I don't think we have given her a TO. Please advise. 10/20/17: > Amy staying with Wicked for B'way show. > Please request the extra tix - I know HMS was holding 90. > Her updated numbers are 95 (84+11). > Ready for TO and K next week if possible. 10/22/17: > BJS updated numbers in system and on IOG to 95 (84 + 11). > BJS reviewed and updated attachments as needed. > BJS ran rates - actually a bit less than last year and that is good, because the coaches increased. > Comps are 11. Range of rates is 86 - 95 total pax. > No tier pricing since she seems pretty well set on numbers. > Ready for TO - old style (In interest of time, can probably just update last years). > Also ready for K - according to BT, so go ahead and call the TO the K version and make it a PDF as well. > Ready for E-agreement once JAF does the invoices. Please send E-agreement NLT Tuesday, 10/24/17. > Deadline schedule needs to include Wicked OK to PAY, being due 11/20/17. > Also, in payments, we already received an Advance Deposit of $9,000 on 08/01/17, so please note accordingly. > JAF, ready for 1st & 2nd Payment Invoices. Dates are in the system. Please take into account the $9,000 advance deposit we received on 8/1/17. I usually take the $9000 and divide by her total pax, 95, and this gives them a per person of $94 + change. Then I take the Quad price of $525, for example, and deduct $94 = $431 and then divide that by 3 = $143.67 for the remaining three payments, which I would round down in this case to $143.00 for the 84 students. Adults (Doubles) would be $645 - $94 = $551 divided by 3 = $183.67 which I would again round down to $183.00 for the 11 adults. __x__ JAF __10/23/17__ ____ CH ____ ____ HMS ____ 10/23/17: > JAF applied credit of $1684.50 to 1st Payment INV # 6302. 10/23/17: > JAF created 1st Payment INV # 6302, due 11/30/17, $ 12,340.50 >2nd Payment INV # 6303, due 1/31/18, $ 20,267.00. CH, ready for E-agreement. Please send E-agreement NLT Tuesday, 10/24/17. ___CH___ 10/25/17: > Amy emailed confirming that she received TO and K. > She's wondering why Venture's price seems so much higher this year - new buses? Drivers who hate NYC? "It's such a significant jump from last year, so I thought I'd check into it." BT looked at last year - only $787 more. I don't think it's that significant. > For the past 2 years she says we have thrown in a complimentary bedroom at the hotel for any sick or homesick kids. She noticed that this bonus room isn't included this year & was wondering if this might be an option again. > She said they will probably just go ahead & keep Central Park on the trip schedule, even though sometimes they don't actually make it there (often because of traffic issues). That gives us wiggle room depending on what the driver wants to do & a nice place to go if the weather is cooperating. > Will send K along shortly. 10/31/17 > MES printed fully executed contract and TO > MES processed GLH per SOP > As this group is now UNDER CONTRACT, please review all and proceed as needed. _____ CH _____ ___x__ HMS __11/12/17___ 11/20/17: > BT registered group for Travel Protection, sent link and documents. 12/11/17 > KMH received check #73277 in the amount of $12,340.00 1/3/18: > HMS - BT got this email from Amy re: the Statue tix you asked about: Thanks for the reach out about the Statue of Liberty tickets. The good news is that we won't be needing pedestal passes and, in all honesty, we really don't even go visit the statue when we're there. Since we're on such a tight schedule those mornings, we only use the ferry ride to take us right to Ellis Island for our tours there. We never even get off the boat at the statue. We just gaze at her from afar, take lots of pics, and then head to Ellis. 02/12/18 > KMH received check #74064 for $20,267.00 2/23/18: > BT talked to Amy today after reminder about trip forms. > This is in the vault: > News about Amy - the school got a new middle school head. She sucks, making all kinds of crazy changes and moved Amy to 7th Grade medieval history for next year. So sow she won't be there to coordinate the trip and he colleagues who would have picked up the trip are leaving. CRAP! Now this solid team of teachers who organized the trip is dissolving. > So Amy's going to try to build up the team who remains - talk them into a DC trip for whoever steps up. She's hoping it's this one teacher, Rachel. > I told Amy I will be there as soon as she tells me to meet this person. Make it a personal hand off - doesn't want to lose this partnership, etc. > Has loved working with us - we will work together to make sure it continues. Not sure, but might be able to do something with 7th grade also. 3/3/18: > BT reviewed all forms rec’d on 3/2/18 (RL, FPGF, HIF, & FAF). > Total Pax = 95 PAX (83 + 12). > RMS / PAX 17 Q / 68 05 T / 15 05 D / 10 02 S / 02 TOTALS = 29 ROOMS and 95 PAX (83 + 12). > The group will be traveling on 2 buses. 3/12/18: > Per HMS, breakdown of two groups. This was emailed to HMS too. Bus #1 = 49 passengers (43 kids, 6 adults) Bus #2 = 46 passengers (40 kids, 6 adults) 3/18/18: > CH reviewed all forms processed by BT (RL, FPGF, HIF, & FAF). > Total Pax = 95 PAX (83 + 12). > RMS / PAX 17 Q / 68 05 T / 15 05 D / 10 02 S / 02 TOTALS = 29 ROOMS and 95 PAX (83 + 12). > CH updated Bible numbers, IOG, and Status Schedule and printed. > CH sent RL to Hotel > As these numbers are now FINAL and GUARANTEED, please review and proceed as needed. > KMH, Please set up the group's GTV > KMH, please notify The ARC to send 95 bags and 190 tags > JAF, Ready for Final Invoice > The group will be traveling on 2 busses > Comps firm at 11 at the double rate > Pricing is as listed below in red _____x JAF _3/18/18____ _____ KMH _____ ____ HMS ____ 3/18/18: > JAF created Final INV # 6408, due3/23/18, $16,136.50. Mailed & Emailed. C to KH. 04/11/18 > KMH received check #74475 for $16,136.50 4/12/18: > Amy called - 1st good news - she gets to stay in her position! So we are not losing her next year, she's very excited. > 2 - she has a meeting on Monday night and wants to verify their load and departure time. Was looking at itineraries from past trips and wanted to make sure 7am is early enough to get to UN Tour on time. She can make it earlier if needed. > If we can let her know that by Monday for her meeting she would appreciate it. 04/13/18 > KMH sent Cashier's check via FedEx. 4/24/18: > BJS emailed FI BOOKLET to Amy et al . . . > FI Box to mail either today or tomorrow via UPS to Amy's attention at the school.
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