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Toronto, Ontario, CA,
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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
BE CAREFUL - MIDLOTHIAN HS CHOIR NOW HAS TWO BIBLES (TRIPS) IN THE SYSTEM FOR THIS SEASON, ONE TO MARTINSBURG, WV and ONE TO HAMPTON, VA!!! 9/26/00: > Per DSC conv with Client . . . > Trip similar to that in April 1997(?) > BJS completed IOG and Bible. > FM, CFS please. > FM, please get charter quotes for 3-47s from Newton, Tourtime & National. > Wants all-inclusive Meal Plan with Dinner on Friday en route - preferably at Cracker Barrel. > B-fast at Hotel Saturday AM and then $5 Meal Credit for Lunch & Dinner Saturday. > Hotel needs to have an indoor pool. > Competition is at Martinsburg HS on Saturday, 3/17/00. > BJS spoke with Holiday Inn - Martinsburg and contract is on the way! > BJS entered some basic information on Cracker Barrel Winchester in the system. > MWL, please call and update attachments as needed. 9/28 FM 9/28 9/29 MWL 9/29 10/20/00: > BJS completed PTP. > MWL, please process per SOP. DSC to p-up and deliver the first of next week, alonmg with PPBCC for this groups Hampton day trip to the Kecoughtan HS Show Choir festival. > Compared to 1996 trip - it was $59 + trans. We are at $75 + trans for 2001 and have included an additional meal. No too bad - I think! 10/20 MWL 10/20 __X__ DSC __X__ 10/30/00: > Per DSC mtg with Client . . . > She is ready for Contract. > FM, get contract for 3-46s from Tourtime. > MWL, please review and confirm all inclusions / attachemnts as needed. Contract Packet to mail NLT 11/2/00. 10/30 FM __X__ 11/3 MWL 12/4 12/10/00: > BJS completed Contract Packet, including Deposit / First Payment INV#2758, $2,975 due with Contract on 12/22/00. > FM / MWL, please process per SOP Monday AM. > DSC to pick-up for drop off at school on Monday afternoon if possible. 12/11 FM 12/11 12/11 MWL 12/11 __X__ DSC __X__ 12/13/00: > BJS received email from Michelle. She needs three bus quotes and they weren't included in her CN. BJS emailed response and faxed quotes from proposal. 12/18/00: > Received check #48664, $200 - Partial payment toward INV #2758. Balance due on INV = $2,795. > Balance and signed contract to follow. > This is really not enough to consider the trip under contract at this point. See BJS should you need to make some decisions prior to receipt of Deposit Balance and signed Contract. Thanks! ____ FM ____ ____ MWL ____ 2/5/01: > Rec'd signed contract via fax. > Deposit Balance from 12/22, and then FPGF, Room List, & HIF were all due 1/15. We are still waiting!!! 2/14/01: > Rec'd FPGF, Room List & HIF from Client. > Total Pax = 120 (108 + 12) > Rms / Pax 24 Q / 96 04 T / 12 06 D / 12 00 S / 00 TOTALS = 34 ROOMS & 120 PAX (108 + 12) > As these numbers are now guaranteed, please review, confirm, order, guarantee, etc. as needed. Thanks! > BJS revised IOG & BIBLE accordingly. ____ MWL ____ 2/15/01: > BJS faxed and mailed ST & INV #2869, $10,111 - due: 1/30/01. Total due on account = $12,886. 2/27/01: > Rec'd check #48866, $12,886. INV #2869 & 2758 PIF. Account is PIF. 3/2/01: > BJS completed FI. > FM / MWL, please process per SOP. DSC will be here later this morning to pick up and deliver prior to her 1PM appointment at Manchester. (I would figure she'd be here +/- 10:30 AM). > Please forward to all involved parties as needed. Thanks! > MWL - please note the change in the B-fast time Saturday morning. It is now 7am rahter than 8. > FM, the return time is approx. 1 hour & 15 minutes later than originally projected due to a later start on the Awards Ceremony than in years past. As the coaches are sitting unused all day at the school on Saturday, once the group is unloaded there Saturday morning, I don't foresee any problem. At this point I would not bring it to the attentio of the bus company - lets just let it ride and see if they say anything. Also, be sure to confirm that all is in order! Thanks!!! ____ FM ____ ____ MWL ____
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