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Trip Notes
( Print Note )
( E-Mail Corporate )
9/28/00: > DSC finally rec'd return calls from Allen and Carrie. > He is planning on us to do his trip . . . > Group will be handled as a single BIBLE (Tucker High School Band & Choir); however, I think both directors will be provided with their own Contract Notebook. This should help to keep Carrie, the Choir Director, better informed. > Would like to see what Amtrak could offer to Atlanta from Richmond. > BJS prepared quote request and faxed to Mary at Witte Travel. > We will not proceed with an IOG or any further plans until we get word back on Amtrak and can share that with the Directors and see if they want us to proceed via train or all coach. > festival co = Music Showcase Festival (it is an all Saturday competition). > Wants all-inclusive meal plan, but not hamburgers at every meal and no Chinese food! > Needs to include two musical events, Symphony Concert (so long as a choral work is programed) and a Broadway style show, or concert by Robert Shaw Chorale or Moses Hogan Chorale, etc. > Typical Atlanta inclusions . . . > World of Coke > Underground > CNN Studio Tour > Pitypat's Porch > National Anthem performance opportunity at an Atlanta Brave's Baseball Game (pending release of schedule). > Departure time will not be set until the rail vs coach decision has been made; therefore, the dates and times printed on the Bible are flexible. > If all coach, would probably leave early Friday morning or immediately after school on Thursday. . . We will see . . . 10/11/00: > BJS spoke with Allen (following up on DSC's call re the $350+ train fare). > They have decided on Charters - all the way from Richmond! As if there was ever any question! > BJS began work on IOG; however, there are too many questions which need answered! > Atlanta Symphony does not include Choral work that weekend - the following weekend is Verdi's Requiem; however, this weekend is Mozart Piano Concerto #27, Brahms' Symphony #2 and Schubert's Overture in Dmajor. Concerts are Thursday, Friday and Saturday nights at 8pm. > No musicals in town that weekend; however, the straight play (comedy) Art is at the Alliance Theatre. > Braves baseball - schedule will not be available until mid-November. > Do they want to leave early Friday around 5am or after school on Thursday. Late Thursday is not really an option as Atlanta does not warrant through the night driving. > Do they want to leave Sunday after activities and drive through the night, arriving early Monday around 8am? I know Allen doesn't like to return to school early in the day when there is a lot of the school day remaining. . . Principal would want them to report to class. > Is a Thursday & Friday off school a possibility rather than the Friday and Monday we are currently working with? This would allow a Sunday return either in the am around 8 if they would drive through the night on Saturday or early evening if they departed Atlanta on Sunday morning. > The Thursday & Friday off of school scheme would also allow for more flexibility with inclusions as Sunday would not come into play and a number of inclusiosn have limited Sunday hours! > DSC will need to schedule and appointment with Allen and Carrie to get additional answers. > DSC, please call me so we can go over all their options in preparation for your meeting with these two! Thanks! __X__ DSC __X__ 10/20/00: > DSC met with both Carrie & Alan. > They don't really have a clue! > Alan said his principal and parents thought our rates were getting too high! BJS is to do a comparison of all their trips from the past seven years. > DSC to check into Neighborhood Playhouse as to availability. > Choir does not want to go to the Symphony or Art! (Can you believe it!!!) > Dates cannot be changed. > It may end up being two separate trips, possibly even to two different destinations! > Choir would consider a Clinic in addition to a competition. > Band would also consider a Clinic if it was with someone good. > Band likes the symphony and would go with or without the Choir. > DSC to talk with Radford re: Clinicians from last year. Tom Wubbenhorst & Alan Raines > DSC is going to do some work on some items and then talk with them first of next week. > FM, have Doris at Newton secure five coaches for this group. They will need 3-47s and 2-55s. They are up in the air on their destination, although it will probably be Atlanta. Departure is scheduled for very early Friday, 5/18/01 with return on Monday evening,5/21/01. This are the only facts we know at this point - but we know they will need these coaches regardless of their decision. > BJS to call Holiday Inn Select and let Toya know that they are planning to arrive on Friday and depart on Monday. 10/20 FM ____ 10/23/00: > BJS faxed Allen note re: his concern over ever increasing rates. BJS cc:'d Carrie as well as DSC. 10/27/00: > DSC spoke with both Carrie & Allen. > They want DSC to check into Attraction possibilities in St. Louis - Symphony, Opera, Baseball, Musicals, etc. (She is going to do some internet checking) > Atlanta has not yet been ruled out, but they are open to considering different destinations. > St. Louis festival would probably be Music In The Parks. > DSC to get back with them next week and then we will see how to proceed. > Dates are firm. Destination is now up in the air - they may not even travel to the same destination. We will see . . . 10/30/00 FM FYI ____ MWL FYI 1/3/01: > Choir definitely does not want to attend the symphony. Carrie said she would hate it! > DSC delivered National Anthem Tape for Choir for Braves audition - MWL, please process per SOP to Atlanta Braves. > Departure is Friday AM. > Now that that decision has been made, BJS need to complete the IOG's and we will set up a separate Bible for the Band & Choir. __X__ MWL ____ 1/26/01: > BJS separated Tucker HS Choir & Band into two separate files. > FM, please create CFS for the choir and redo labels on exisiting files for Tucker HS Band. > BJS worked at great length with DSC and then created IOGs. > BJS made attachemnts in system and all, with the exception of the hotel, will be separate. > The hotel is only attached in the Band's file. (Holiday Inn Select Perimeter) > BJS attached Newton Bus Service with 2-55s for choir and 3-46s this group (Band). FM will complete screen once quote is received. We will also create dummy quotes when presenting PTP. They want to use Newton, but like to see other quotes, so we'll show them some! > DSC is making appointment to meet with Carrie and Allen, separately, hopfully on Wednesday, 1/31. In light of this mtg, the size of the group, and their general "pain in the buttiness", is is important that we have as much of this confirmed as possible. Thanks! > MWL, you'll have to add the Charlie Brown info as an attachment. List it under the theatre name or better yet, the theatre company name - Thanks! ____ FM ____ ____ MWL ____ 1/29/01: > BJS completed PTP. > MWL, please process per SOP, including Festival Information. > DSC planning to meet with Allen on Wednesday, 1/31/01. __X__ MWL __X__ 2/8/01: > DSC received GO TO CONTRACT from both Allen & Carrie. 2/13/01: > BJS completed Contract Packet, including Deposit / First Payment INV #2867, $10,000 - due with Contract and Music Showcase Festival Application on 2/23/01. > FM / MWL, please process per SOP. DSC to pick up after 5pm this afternoon for Wednesday morning delivery. Thanks! ____ FM ____ ____ MLW ____ 2/23/01 > Carrie called and was apparently speaking for both Allen & herself. > She wanted to inform us that Deposit/1st payment would not be here at least until 3/15--she said the deadlines were just too fast. > She also said the final payments wouldn't be here at least until May 1st. > MWL asked her about the "OK's to Pay" in her CN--she hadn't even seen them yet--stupid. > She said she had been given a "talking to" about signing "anything" at all. > MWl told her, very clearly, that we needed to have an answer NLT 2/28 for the Ballet and Baseball game or else we couldn't guarantee availability. > Carrie is to speak with her principal (?) on Monday, 2/26/01. 3/16/01: > BJS faxed FPGF reminder packet to both Carrie & Allen. 4/3/01: > Rec'd Room List which implies FPGF. HIF did not arrive - MWL - please create with standard answers and all no's on Pay TV, Room Svc., Telephones, etc. > Total Pax = 113 (96 + 17) > Rms / Pax 24 Q / 96 00 T / 00 08 D / 16 01 S / 01 TOTALS = 33 ROOMS & 113 PAX (96 + 17) > BJS revised IOG & Bible accordingly. > MWL, as these numbers are guaranteed, please confirm and order as needed. Thanks! ____ MWL ____ 4/11/01: > BJS faxed Doris signed Henrico Trans Agreement to Allen and then again to Allen on 4/17. 4/17/01: > BJS faxed & mailed INV #2920, $33,151 - due: 4/3/01. 5/8/01: > Rec'd check #1017, $25,000. Balance due on INV #2920 = $8,151. BJS faxed Statement to Joyce Layton, Booster Treasurer, as requested, at 747-3484 (fax). 5/11/01: > DSC delivered complete FI packet. 5/15/01: > Rec'd check #1079, $8,151 - INV #2920, PIF. > Account is PIF.
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