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Fri May 11, 2018
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Jamestown High School Band-Chicago, IL-04-26-2018
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OR
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Final PAX
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Final Room List
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Hotel Info Form
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Balance
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Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
+Jamestown --> Chicago 412 miles / 7 hrs non-stop DISCOVER STUDENT TRAVEL trip 9/22/17 > SN met with Jim Dutko regarding a 2018 Chicago trip for the band > Only 25 students, 5 adults > Navy Pier performance > Notre Dame tour and clinic within the music department > Blue Man Group > Aquarium (first choice) or Field Museum > Budget is small, only $350 + bus, but this school is excellent at getting significant donations from the community. Jim says he is confident they can do the same, so he says if realistically this needs to be higher, which it does, then that is really OK. Even so, would this be a good candidate for a DST trip to keep it as low as what is reasonable? > They'd like to see something ASAP, as they have a meeting coming up on 10/2, however that turnaround is not reasonable for us. SN suggested mid-October instead. 10/24/17 > EM recevied from Jim: How are things coming for the trip? I have parents starting to ask and have a company already willing to pay for the transportation they just need to know how much so they can budget accordingly. 10/26/17: > BJS reviewed and updated IOG as needed. > Took out meal credits en route and the lunch in Chicago since this is a tight budget DST trip. Spoke with SN about it and she knows they can add them back in if they wish. > CH has sent to BMG for rooms as Hilton Suites Oakbrook Terrace is sold out of DDs. > CH, please send CQRs ASAP. > BJS made his attachments. > CH & HMS, please complete your attachments ASAP as client needs this TO like yesterday - thanks! _x___ CH _10/26/17___ __X__ HMS ____ 10/27/17: > BJS reviewed and updated IOG and attachments as needed. > BJS ran rates. > CH, ready for TO - old school. Really need to have this one today. If we have charter quotes, great, if not, we will go ahead and send it to SN with out and and then she can pass along as they are received. Thanks!!! ____ CH ____ 10/31/17 > SN spoke to Jim today and we can go to K. Only addition needed is security, as requested by his administration. > He will select a charter company as soon as quotes come in, but says going with the least expensive quote will be most likely. 11/9/17: > BJS added security per client's request- this increased rates by $14pp. > CH requested K from Fullington for coach since that is the only option at this point. > BJS updated rates and then made TO & IOG K Versions. > BJS set due dates. > JAF, ready for 1st & 2nd Payment Invoices. > CH, will be ready for E-agreement as soon as JAF has the invoices completed. Please send to client NLT end of day 11/10/17. Thanks! __x__ JAF 11/9/17____ ____ CH ____ ____ HMS ____ 11/9/17: > JAF created 1st Payment INV # 6323, due 12/15/17, $ 4,065.00. > 2nd Payment INV # 6324, due 1/25/18, $ 7,224.50. Mailed & E mailed. > CH ready for E-agreement. Please send to client NLT end of day 11/10/17. Thanks! ___CH____ 11/15/17: > MES printed fully executed contract and TO > MES processed GLH per SOP > As this group is now UNDER CONTRACT, please review all and proceed as needed. _____ CH _____ _____ HMS _____ 12/12/17 > HMS informed SN that the Daley Plaza is booked and suggested the Planetarium instead, however that requires admission. > SN spoke to Jim and he'd prefer performing at the Aquarium if possible. SN informed HMS via Slack. > Jim also said a payment is coming specifically for the bus from an organization who will be making this payment on behalf of the school. Check is going out this week. 01/02/18 > KMH recieved check #11843 for $4,065.00 01/22/18 > KMH received check #1015 for $4,224.5 02/16/18 > SN reviewed all forms rec’d on 2/13/18 (RL, FPGF, HIF & FAF). > Total Pax = 25 PAX (21 + 4). > RMS / PAX 01 Qt / 05 04 Q / 16 01 T / 03 00 D / 00 01 S / 01 TOTALS = 7 ROOMS and 25 PAX (21 + 4). > The group will be traveling on 1 busses 2/20/18 > CH reviewed and verified all forms that SN processed > Total Pax = 25 PAX (21 + 4). > RMS / PAX 01 Qt / 05 04 Q / 16 01 T / 03 00 D / 00 01 S / 01 TOTALS = 7 ROOMS and 25 PAX (21 + 4). > CH updated Bible numbers, IOG, and Status Schedule and printed. > CH sent RL to Hotel > As these numbers are now FINAL and GUARANTEED, please review and proceed as needed. > KMH, please send 25 DST Luggage tags and one water bottle > JAF, Ready for Final Invoice > Group traveling on one bus > Comps are 1:25 paid – 0 comps > Pricing as listed below __x___ JAF _2/20/18____ _____ KMH _____ ____ HMS ____ 2/20/18: > JAF created Final INV # 6378, due 3/9/18, $5,064.50. Mailed & E mailed. C to KH. 03/01/18 > KMH received check #338 for $3,319.00 03/13/18 > KMH received check #1019 for $5,064.50 4/16/18: > BJS emailed Final Itinerary BOOKLET to James et al . . . > KH - FI Booklet to mail via FedEx Ground NLT Tuesday, 4/17//18.
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