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General Trip Information
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Fri Jun 01, 2018
Trip Name
Boardman High School Choir-Virginia Beach, VA-04-25-2018
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Boardman High School Choir
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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Boardman HS to VA Beach 492 miles / 8.5 hours non-stop Boardman to Williamsburg = 443 miles / 7.5 hrs non-stop Williamsburg to VA Beach = 65 miles / 1.5 hrs non-stop 8/14/17: > Rec'd Advance Deposit of $5000, CK # 134783, INV 6210, PIF. 10/12/17 > SN and Linda spoke last night about her upcoming VA Beach trip. They are traveling on their own and not with the orchestra as once considered. > Linda wants to do the following: * Perform at a VA hosptial * Clinic at William & Mary * Spirit of Norfolk Cruise * Virginia Beach time * Williamsburg free time & dinner at a location in Colonial Williamsburg * Busch Gardens * Captain George's Seafood Buffet - this is not necessary, she says, if there is not time or budget. * Hotel property with suites * Band is performing the the International Tattoo. Last time they did this trip, they were at the MacArthur Center and Linda gave them the option of staying there or watching the Tattoo. She would like to do this again if it works out. > Budget: around $650 > Also, due to new rules regarding invoices, she says the invoices need to be dated separately. 11/9/17: > BJS reviewed and updated IOG - also set departure and return times. > CH, I see you have sent this to BMG - please send CQRs as well. > CH and HMS, please make attachments / calls as needed and then advise BJS when complete so he can run rates and TO can be completed ASAP. Thanks! 11/9/17 CH __X__ __X__ HMS 11/13/17 11/26/17: > BJS completed review and update of attachments andIOG. > BJS ran rates. > CH, ready for TO - old school. SN needs to send this to client before she leaves for New Orleans on Tuesday at 12:30PM. Thanks! > COMPS are 4 regardless of tier due to Early Deposit receipt. > Tier 1 = 50 - 55 > Tier 2 = 45 - 49 (+$20) > Tier 3 = 40 - 44 (+$25) __x__ CH _11/27/17___ 11/27/17: > BSJ reviewed TO and then sent to SN so she can share with client. 11/29/17 > Linda says everything looks fine, but questioned whether they could have a suite property to accommodate more students per room. > SN informed her via EM that there were no such properties available. > Linda also says there might be a problem with the early departure time on Wednesday and needs to get further approval from her Admin. She will let us know if any changes need to be made. 12/6/17 > According to a text from Linda, they are ready for K. 12/8/17 > BJS set due dates. > First Payment (Advance Deposit was actually received on 8/14/17, $5,000.00). BJS gave credit of $90pp on the 2nd Payment INV. > Since just one invoice to do for now, BJS went ahead and did it, #6339, $16,472.50, due 01/24/18. Emailed to Linda et al. > BJS completed TO K Version. > CH, ready for E-Agreement - please get to client, if at all possible, before your shopping excursion. Thanks! _x___ CH _12/8/17___ 12/08/17: > Rec'd signed agreement on 12/8/17. > KMH printed fully executed contract and TO > KMH processed GLH per SOP > As this group is now UNDER CONTRACT, please review all and proceed as needed. __X___ CH _12/13/17__ __X___ HMS _12/13/17_ 01/05/18 > KMH recieved check #136369 for $16,472.50 01/19/18 > Linda Smrek wants to know if there is any possibility of 10 boys be split into two rooms of 5? SN sent this question to CH via Slack. 2/21/18 > SN reviewed all forms rec’d on 2/20/18 (RL, FPGF, HIF & FAF). > Total Pax = 47 PAX (41 + 6). > RMS / PAX 02 Qt / 10 07 Q / 14 02 T / 06 02 D / 04 01 S / 01 TOTALS = 13 ROOMS and 47 PAX (41 + 6). > The group will be traveling on 1 busses 2/24/18 > CH reviewed all forms processed by SN (RL, FPGF, HIF & FAF). > Total Pax = 47 PAX (41 + 6). > RMS / PAX 02 Qt / 10 07 Q / 28 02 T / 06 01 D / 02 01 S / 01 TOTALS = 13 ROOMS and 47 PAX (41 + 6). > CH updated Bible numbers, IOG, and Status Schedule and printed. > CH will send RL to Hotel on 3/9 - PCCF due 3/8 > As these numbers are now FINAL and GUARANTEED, please review and proceed as needed. > KMH, Please set up GTV > KMH, Please notify the ARC to send 47 Bags and 94 tags > JAF, Ready for Final Invoice > The group will be traveling on 1 bus > Comps firm @ 4 at the double rate > CH updated rates to Tier 2 (increase of $20) - Pricing is as listed below in red > JAF, please be aware that this group has 2 quint rooms due to a special request, however those 10 students are to be billed at the quad rate. __x___ JAF __2/26/18___ _____ KMH _____ ____ HMS ____ 2/26/18: > JAF created final INV # 6391, due 3/9/18, $ 10,712.50. Mailed & E mailed. C to KH. 03/01/18 > kMH reveived check #136879 for $10,712.50 4/12/18: > BJS emailed FI BOOKLET to Linda et al . . . > FI Box to ship FX once the last Busch Gardens ticket arrives as well as the Tattoo tickets. 4/16/18 > KMH sent cashiers check with FI Box via FedEx ground.
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