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Fri Mar 23, 2018
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North Harford High School Band and Choir-Orlando, FL-12-06-2018
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North Harford High School Band and Choir
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Canceled
Trip Notes
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( E-Mail Corporate )
FLYING - BWI to MCO 1/9/18: > Band and Choir flying to Orlando for 3 days Disney and 1 day Universal. > Originally wanted to go in Jan., but we talked them into Candlelight for better rates. > 60 to 75 students in choir, same in band, plus 20 adults. > 150 + 20 = 170. This is likely their max number. > they will take school buses to BWI from their school - on own. > they are sending an equipment truck. > staying on property, Disney trans. as much as possible. Will have to hire coaches for Universal day and would need to be on one of the middle days. > Budget - last time they did this trip 3 years ago it was $900. So she said $1000 to $1200 was not out of line for her budget. (that was before she told me about one day at UO). > Candlelight for choir, workshop for band. Originally she said she wanted to do workshop for choir also, but I advised her of the time out of the parks with this, esp. if they do a day at UO. > all meals included. BJD and BT discussed putting them in one of the character/first ride breakfasts one morning. > BT advised her that airline rates would likely not be available until 6 months out, but can at least put the package together. > She said they school has a rule about having Travel Insurance for everyone if they travel when weather could be a factor. I will explain how this works at TO delivery. > BT added folder to 2018-2019 Dropbox, started IOG, and added trip to WB with TO date in mid-Feb. Will advise if/when she gives me a specific date. 3/16/18: > BJS and BT discussed. 3/17/18: > BJS completed IOG. > Was going to try and include a 1st Ride Breakfast Experience, but that requires local charters since arrival is required before DTS starts operations. > They will also need local charters for the band on Workshop day, depending on when & where the Workshop is scheduled. > They are taking an Equipment Truck and are getting to BWI on their own. > CH, please send to ATG for air quotes - it is not too soon. > CH, please send to Teresa for All-Star (Music preferred). > CH, please attach and include sufficient budget for 2 coaches for the band to get to their You're Instrumental Workshop, just in case it is an out of park location. > CH and HMS< please make attachments / updates as needed. Would really like to get an old school TO to this group before this Friday, 3/23. Thanks. > BT has already sent the new Disney Application info sheet to Choir for Candlelight and the Band for their Workshop. According to BT, the band is not performing, just doing a workshop. > BJS made his attachments. __X__ CH ____ ____ HMS ____ 3/21/18: > BJS reviewed and updated attachments as needed and then ran rates and entered below > Comps = 1:25 Paid > T1 = 153 - 170 > T2 = 135 - 152 + $20pp > T3 = 117 - 134 + $20pp > CH, transportation still needs attached for Orlando charters - it will be sold to group on a per coach basis, not as a part of the CCIS Package. > Ready for TO - old school - Client needs this before end of school Friday. > Please advise if you have any air quotes from ATG. Thanks! __X__ CH __X__ 3/22/18: > BSJ reviewed TO and made a few adjustments. > BT, ready for client. 3/22/18: > BT reached out to client to schedule a TO meeting. > She responded today: We have been arguing with our county about dates for the trip. It is very frustrating. It looks like we may have to even put it off a year. Will let you know what I hear from my principal tomorrow. Thanks, Angie Jones > I FUCKING hate people dot com! Don't do anything else for this trip until we have confirmation that it's actually happening. You'd think she would have let us know she was having issues with this. 3/23/18: > Angie emailed this morning: "We are a no go. Completely frustrated. Sorry!". > Please cancel all. > In my reply I educated her (again) about our process and asked that she keep us informed of any issues during the planning stages as we could have saved valuable man hours. > Please review and CANCEL ALL as needed and update and schedules accordingly. Thanks! ____ CH ____ ____ HMS ____
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