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OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
Quad
Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
FLYING = ORF TO MCO DISCOVER STUDENT TRAVEL 4/3/2018: > Please check to see if Toni paid the advance deposit invoice. She is all about the early sign bonus comps and I know we invoiced her. > This is Toni's regular trip to Disney Candlelight Processional. She has all Disney application materials and will submit application after her spring concert in May. > 43 + 5 = 48. > As in year's past, they will get themselves to the airport. I noticed that on their last trip they did airfare "on own". But she wants us to arrange for flights. > Budget is close as possible to $600 + airfare. I reminded her that this was her quad rate in 2014. We decided on DST as she asked if it would be cheaper if she didn't get a "director's gift". > Also she said, "plan for just two meal tickets/day - breakfast and lunch/dinner, not 3." > 3 park days. Last time she had a hopper - I would say leave that out for now. > I noticed she did a day at Disney Springs last time - departure day? > BT created folder, started IOG, and added trip to WB. > She would like to have TO in May before end of school year which is on May 31. Last day for students looks like May 24 on their calendar. 5/23/18: > BT talked to Toni this morning. > she just wanted to tell me about her conversation with the guy at Disney. He was very "harsh". Larry Henderson. > He said there was a problem with your audition. Some boys on front row didn't look like they were singing. Didn't cut off correctly. Wasn't a lot of animation on their faces. She was worried he was going to tell her she wouldn't get in. > "Disney can't go on what might happen, we have to go on what we see." It was like he was nitpicking. Have we ever encountered that before. > Finally, she asked what do I need to do? She explained that she had done this 3 times over the last 10 years. She was really put off by it. > He said he would "trust her that she would have it together". > She asked based on that email, are they accepted. I read it as YES. But with no more than 45 singers. > Once she hits 45 max - can other kids go if they don't sing? same cost, less or more? > Did we ever invoice her for the early deposit for bonus comps? I had made a note back in December about it. If so, she doesn't think she paid it. She would like to get that in. > She will need a TO and will be curious to see what SW comes up with for flights. 5/30/18 > BJS sent invoice # 6439 for advance deposit of $5,000 due June 15th 6/5/18: > BT shared SWA flights with Toni per CH. > She replied: "I just can't go with the $500/seat. Is there any chance that you might get something less than that? Anything with a layover?" 6/6/18: > Toni emailed me this morning asking if we could get charter bus quotes to help her justify her decision either way. > Departing early 12/2 and departing Orlando on 12/5 in the morning. She will not do overnight bus travel. So this scenario would make Sunday and Wednesday travel days only giving her 2 park days. > Did we look at late flights on Tuesday 12/4? She was concerned about the return flight time on SWA on 12/5, saying "paying for a 4th park day would be too much". Obviously, she forgot that last time she spent did one day at Disney Springs. With her current flight times on SWA, it seems like day 1 would make the most sense for Disney Springs. But if she flies, she could do a smaller park on Sunday afternoon/evening then have Monday and Tuesday be park days and leave Tuesday night. Just a thought. 6/6/18 > CH emailed ATG for lower fare per client's request. > EM from ATG: For those dates, I think the Southwest is the lowest it’s going to get. I even tried Newport News.Can the group go 12/3- 6? If so, I can get Southwest nonstop as follows: 12/03 # 1494 ORF/MCO 0730am 0935am 12/06 # 634 MCO/ORF 850pm 1035pm Deposit is $50.00 per seat, nonrefundable and due by 6/18. $360 per seat > BT please share with client. 12/6/18: > Per CH and BJS, BT shared new flight info with Toni. > Price of $360 will work - but only if they can keep the Wednesday night return. Kids can't miss more than 3 days of school. > Any chance that price is the same or close? > So depart Monday morning, return Wednesday night - 3 park days. 6/11/18 > KMH received check #58322 for $5,000.00 6/13/18: > BT shared new flight info with Toni ($295 per seat for 5/3 to 5/5). > Toni is thrilled with that and wants to proceed. Dates need to be updated as well as formal TO. > She wants to know if she needs to requisition another check for the airline deposit (which she can do tomorrow if needed) or if the advance deposit of $5K we received this week is sufficient. > She also asked if we had 50 seats. Looks like we have been working with 48 since that's what she told me in April. But since Disney told her max of 45 students, she wants to go with 45 + 5 = 50. > The advance deposit we sent her said $100 x 50 - so I think she assumed we were working with 50 pax. > Price went up to $305 pp for air when she added the 49th and 50th pax. Toni is OK with that. 6/22/18: > BJS updated numbers in system to 50 (45 + 5). > Also updated number on IOG. > BJS completed IOG and then made attachments as needed. > HMS called Disney and Larry agreed to move their performance to Tuesday, 12/4/18. It was approved for Monday, 12/3/18, but since that is now the day they are flying in, Tuesday really works a lot better and he was happy to make the change. He will be sending updated confirmation for the performance. > BJS included up to $1800 for ground transportation in Orlando just in case they needed it on performance day - would sure make things a lot easier for the group if they had it for the day. > BJS ran rates. > T 1 = 46 - 50 > T2 = 41 - 45 (+$30) > T3 = 36 - 40 (+$30) > COMPS are = 5 TOTAL (regardless as she she pays an advance deposit). > BJS completed TO. > BJS sent EM to BT - ready to share with client. > Did $10 Disney Dining Cards for lunch and Dinner and then they have a little bit of money included for all meals. > Budget for our portion of the package was $600, so we are below that and were able to include something for all meals and an allowance for Ground Transportation on Performance Day. _x___ BT __x__ 06/26/18: > Per BT's SLACK to BJS from Sax Camp on 06/24/18- > Remove meal credit at airport > Ready for K. > BJS updated IOG to K Version and attachments accordingly. > BJS updated TO to K Version and reduced rates $10 across the board since $10 meal credit was removed. > T 1 = 46 - 50 > T2 = 41 - 45 (+$30) > T3 = 36 - 40 (+$30) > COMPS are = 5 TOTAL (regardless as she she pays an advance deposit). > BJS set due dates. > JAF, please prepare Invoices . . . > We already received an advance deposit of $5000, so deduct $100pp from the package rates when preparing the 1st & 2nd Payment Invoices. For example, the Quad Package is $579, so I'd deduct $100 from $579 and end up with $479 and divide that by three (3), so the Quad Package (Student) rate for those two invoices would be $159.67. > Also, go ahead and break the Air (RT: Norfolk / Orlando via Southwest) of $305, into three separate Transportation (line item) payments of $101.67, on the 1st, 2nd, and then the balance of transportation on the final invoice when that time comes. > CH, ready for E-Agreement as soon as JAF has completed Invoices. > E-agreement to be emailed NLT 6/28/18 [ be sure to send to both the client's school and yahoo email addresses - Thanks! ____ BT FYI ____ JAF ____ ____ CH ____ 7/3/18 As of 6/28/18 >Both Client and BJS signed E-Agreement >As this client is now UNDER CONTRACT, please review all and proceed as needed _____ CH _____ _____ HMS _____ 8/8/18 > KH received check #58641 for $13,235.00 9/6/18 > KH sent GLH
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