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General Trip Information
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Thu Sep 06, 2018
Trip Name
Albert Einstein High School Music Dept.-New York, NY-04-05-2019
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Albert Einstein High School Music Dept.
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Kensington, MD to New York, NY = 224 miles = 4 hrs. non-stop DISCOVER STUDENT TRAVEL 4/9/18: > BT met in person with Brendan and CD - want to start planning for NYC next year. > choir - 35-40- students max. > band 50, jazz - 35, orch. 36 > 150 students + 10 adults. > Broadway clinics. Maybe a performance for choir (St. Paul's?) and jazz perf. on Intrepid. > Broadway shows. Maybe art also if time and $$. Typical touristy stuff - Top of the Rock, 9/11 museum, Statue of Liberty, etc. > Dates - Friday April 5 to Sunday, April 7. 2 hotel nights. > Maybe spirit of NY for breakfast on Sunday? or Statue of Liberty tour. > Budget - similar to 2016 Orlando trip will work ($700 to $800 all incl). As close to $700 as possible. > Talked about DST - good for them. No meals en route for now. > Include 2 security guards. > Might be interested in Tilly. > Brendan remembers me mentioning something about early sign bonus comps - must have been a while back. Not sure if they could actually make a payment in the summer, but could be possible. > They have a booster meeting on May 7 - want me to come. TO would need to be ready prior to that. If not, we can shoot for June 4 booster meeting. > MoCo approved charters. > BT created folder, started IOG, and added to WB. > Will work on getting ensemble forms and BSSF (although maybe a little early). 5/11/18: > BJS sent Slack to BT - FYI - looking at Albert Einstein. They show 150 + 10 adults - I need to change that to 150 + 15 adults as they need to have 1:10 ratio - a lot of places are now requiring that. It is a formality for now, but 1:15 is too low. Be sure to make them aware when you present TO. > BJS updated number in TPMS and on IOG accordingly. 6/7/18: > BJS and KH reviewed IOG and completed attachments then ran rates. > Entered rates in system, quad is $539. > KH, please compete TO for BJS to review. > Comps = 1:25 paid > Tier 1 = 149 - 165 > T2 = 132 - 148 (+$20) > T3 = 115 - 131 (+$20). __X__ KH _6/12/18_ 6/12/18: > BJS and KH reviewed TO and then made into PDF so BT can share with group at his GTM tomorrow. > BT, please note - the Eyre quotes are stupid - would end up needing 4 coaches - no Idea why they did this - trying to make it work somehow I guess, but they need to just go with Gunther. __X__ BT _FYI_ 6/13/18: > BT had TO GTM with Brendan. > Gunther is charter choice. > Very pleased with price. So much so that he would like to add a concert Saturday night. > In looking at itinerary, he wasn't a huge fan of the Canal St./911 memorial time. But if they attended a Saturday night concert, perhaps doing Rock Center area and Top of the Rock for lunch/afternoon would work. > BT looked at NY Phil and Carnegie. Budapest Festival Orch. at Carnegie - sounds cool. NY Phil has a "Phil the Hall" that night - description is vague. > FYI - he does have 2 jazz bands for the Intrpepid - Jazz Ensemble and Jazz Lab. > Also with performances - he would like the band and orchestra to have a performance in addition to the B'way Classroom clinic if possible. Fine with it being at the church (if time) along with choir OR at the Intrepid. He could just have each group play 2 songs or something. > Revision then ready for K. 7/17/18: > BJS reviewed notes for Revision and then made the following changes to IOG. > On Saturday, 4/6/19, Deleted Canal Street Vendors, Lunch with $15 Meal Credit and 9-11 Memorial. > Replaced with Lunch at Dallas BBQ Times Square. > Moved times for Rockefeller Center, 5th Avenue and Top of the Rock so they could be earlier. > Moved Dinner at Cucina & Co to an earlier time as well, all to accommodate the new inclusion, Concert at Carnegie Hall featuring the Budapest Festival Orchestra that begins at 8PM. > Also, Band & Orchestra want to perform want Church of St. Paul The Apostle on Friday afternoon, when the Choir is there. > KH, please review these changes and then update / add / make INACTIVE attachments as needed with the correct times, etc., and then make calls as needed to get reservations, etc. > BJS was to have revision to BT today, so as soon as you have the attachments updated and correct, let me know so I can go ahead and run revised rates and get TO Rev1 to the client ASAP. Thanks!!! __X__ KH __X__ 7/19/18: > BJS reviewed and updated attachments as needed and made a few notes. > BJS ran revised rates and updated TO to Rev1. > BT, ready to share with client and hopefully get the Go to K! __X__ BT __X__ 8/31/18: > BJS sent EM to BT asking for UPDATE. 9/6/18: > Ready for K! > They are hoping for some info on St. Paul's performance so they can make decisions on repertoire selection, logistics for changing clothes, chairs and music stands, etc. I know they have been a pain in the ass lately. Any info I can provide to them would be helpful.
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