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General Trip Information
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Wed Sep 05, 2018
Trip Name
Shaler High School Music Dept.-Chicago, IL-04-11-2019
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Shaler High School Music Dept.
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Final Room List
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Hotel Info Form
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Contract Status
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Shaler Area HS --> Chicago 460 miles/8 hours CCIS Trip. Comps = 1:15 PAID. 4/24/18 > No real information on this trip other than they will be going to Chicago and participating in Festivals of Music, as they usually do. > The most important thing they want right now is to book Barons as their charter company. Without knowing the exact PAX, I still think it is safe to go ahead and request 8 buses, like usual, and drop if necessary. 5/15/18 > EM from George with the following suggestions: * Museum of Science & Industry - pretty neat * Rainforest Cafe - boxed up our lunches and had us eat in a dog park because we were running late…that sucked * Navy Pier - always a good attraction * Medieval times - I think that this was the awards ceremony for Festivals of Music? * Show - any good broadway shows going on? we did Blueman group last time, could work if no good shows * Skydeck - that was cool * Spirit of Chicago cruise was a big hit! Definitely want to do a cruise of some sort, brunch or dinner * Trolly tour was neat * Millennium park - I don’t remember this? * Need a chicago pizza place of course! * We will need rehearsal time/space on Thursday night * Any parades going on that weekend? > George also asked for suggestions that other groups have done recently. Knoch's last trip came to mind with Shedd Aquarium, Tommy Gun's, the Weird Chicago tour, School of Rock... > Since they always do a Festivals of Music event, their participating ensembles were also requested by SN 5/16/18 > EM from George with the following ensembles for FOM: Our basic groups (for now): Marching Band (Parade) Drumline (indoor marching group) Dance Team (indoor marching group) Silk Line (indoor marching group) Majorettes (indoor marching group) Concert Band (band) Wind Ensemble (band) Jazz Ensemble I (band) Concert Choir (choir) Women’s Choir (choir) Chamber Choir (choir) String Orchestra (orchestra) > Additionally, they are open to any new suggestions we have for activities, dinners: (Knoch had Weird Chicago tour, School of Rock, Tommy Gun's...) > TO either BEFORE June 16th or AFTER July 10th, but before is preferable. They are traveling between 6/16-7/10. 7/26/18 > Text received from George last night: Max budget - try not to go above $800 per kid (including bus costs). The last trip we did with Chicago with you guys was $560 + $125 for buses. I'm sure prices have gone up since then. We'll do the forms tomorrow and get them to you. 8/26/18: > BJS completed IOG and made some attachments. > SN, please share IOG with George and Kristen for their input. FYI, we are close to their budget, depending on coaches. I will send to Baron's for their confirmed rate now. As soon as I get their comments, we wil confirm availability for all items in their place and then prepare TO with guaranteed rates. > SN sent George and Kristin the IOG, requesting their input as suggested, before our completion of the TO > George texted and emailed giving us the go-ahead on the rest of the trip. x____ SN __8/26__ 9/5/18: > BJS reviewed attachments and then ran rates. > Trip is higher than they are hoping for, so BJS and SN discussed with HMS and came up with a 3-nite alternative that brings them in right at the budget. > TO to be completed based on the higher priced 4-night trip and this is what is all attached and active in the system. > BJS completed a 3-Nite IOG and put the rates on it. This IOG is also to be included in the TO, as the very last page. > KH, ready for TO. > Only one charter choice and it is their requested charter choice, Baron's (already under K). > Comps = 1:15 PAID > T1 = 282-311 > T2 = 253 - 281 (+$20) > T3 = 223 - 252 (+$20). > SN really needs to send over TO this afternoon if at all possible. KH, please bring to BJS when complete. THANKS!!! __X__ KH _9/5/18_ 9/5/18: > BJS reviewed TO and it is ready for SN to share with Geo and Kristin. > BJS made some comparisons from 2013 trip to Chicago to see where the increases were / are. SN can share with clients if they are wondering. . . 1. No Escort 6 yrs ago 2. BMT vs Barons = more than $4200 increase/coach 3. Meals increased nearly $100 in 6 years 4. Attractions increased nearly $50 5. Comps increased $20+ > SN, please advise as to how they want to proceed - with which IOG, etc. Remember, make it clear that the 4-night one is all reserved, but we would have to re-confirm the items we moved in the 3-nite version since some day and times are changed in that one.
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