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Thu Sep 06, 2018
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The Catholic High School of Baltimore Visual and Performing Arts-New York, NY-03-29-2019
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Trip Notes
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Baltimore, MD to New York = 185 miles = 3.5 hrs. non-stop Performance Site with FoM = Hanover Park HS in East Hanover, NJ (25 miles west of Secaucus) CCIS 6/4/18: > BT met with Jane re: 2019 trip. They have decided to to an entire VPA (band, choir, art, theater) trip to New York. BT updated client name to incl. VPA. > Leave TCHS parking lot at 5AM Friday March 29, and return Sunday 3/31. BT informed her that a 5am departure would impact driver hours. Will advise if later departure is possible. I think 8am would put them in NY by lunch then give drivers flexibility into the evening. > Ensemble forms for all groups are in Dropbox. > FOM adjudication for 2 choirs and 2 bands. Note, FOM is on Saturday and Sunday for this weekend. > All meals included. She says "scheduled". I think she means more scheduled than wandering with MCs. > sketching opportunities for Art students. She also mentioned Met, Chelsea Galleries, and MoMa. > nbc studios tour theater students (and others?). Radio City would work well. > Broadway Show. > Mass at St Patricks or other Catholic Church > Jane also mentions seeing a performance in Carnegie Hall. Not sure how she will have time to do all of this. Perhaps that is why she mentioned departing at 5am on Friday. > Working on per person budget. Based on previous notes, last time they did NYC it was like $899 but was not all inclusive. > BT created folder, started IOG, added to WB and copied KH per SOP. > They really like Atlantic Coast Charter. No approved list, can use whoever. They used Gunther on previous trip. > Jane is fine with summer time TO presentation. BT made July 15 TO date on WB. 6/4/18: > Input from Jane on budget and departure time: > Under $900 all incl. would be great. > Time of departure - just trying to avoid the TCHS morning drip off rush, and having the busses on the parking lot with all the other cars. If the buses could arrive at 8 or after for a morning departure (don't want them on the lot before 8) that would be fine. Morning arrivals are from 6-8 - trying to avoid that! 8/28/18: > BT completed the FOM application online for all ensembles. 8/30/18: > BJS completed IOG with BT's input on the Art and Theatre students and how we can accommodate them. > Hotel, Embassy Suites Meadowlands, is secure. > BJS EM'd CQR to Atlantic Coast, Dillon's and Gunther. Already received quote back from Gunther. > BJS made standard CCIS attachments and a few others. > KH, please make remaining attachments, review and update as needed. > BT is to send TO to Client NLT Tuesday of next week. > Put back in BJS MAILBOX when complete. Thanks! __X__ KH __X__ 9/4/18: > BJS reviewed attachments and then ran rates. CAREFUL - student and adult rates are different and hotel will accept Quints. > All charter quotes are in. > BJS requested K from Atlantic, but they are actually the highest :-( > KH, ready for TO - please complete on Wed AM as BT needs to get this to Director before lunchtime. > Comps = 1:25 PAID > T1 = 86 - 95 > T2 = 76 - 85 (+$20) > T3 = 66 - 75 (+$20). __X__ KH _9/5/18_ 9/5/18: > BJS reviewed TO and then sent to BT so he can share with Client. > Please get charter choice ASAP!!! 9/6/18: > BT spoke with Jane and team re: TO. > Charter choice is Dillon's even though they really liked Atlantic Coast. Gunther would be number 2. > Parent meeting rescheduled to next Thursday - so there's some breathing room there. > Best guess on numbers: Art - 15 to 20 Theater - 9-12 Band - 40 Choir - 30 > All of them vetoed 9/11 memorial. Maybe a 2nd show instead of 9/11? Or maybe a concert. Understood about adding cost. A museum they all could go to could work as well. > The free time she was concerned about was Times Square. She would rather eat lunch en route (NJ rest area). BT's thought is to depart later, eat en route, and go straight to Radio City Tour. > She mentioned a tour of Carnegie Hall instead of free time at Times Square. Not sure about cost or availability here - or if it would even fit. > While she is also concerned about free time in Rock Center during NBC tour, we agreed that this is a "less scary" place to have some free time than Times Square. > other concern, which is something I told her we tried to address as best we could) was art and theater kids being with them at the festival. BT explained the issue of the buses, location, and number of band pax. Plus we don't have the exact schedule yet for festival. > Could art/theater be dropped off in city on festival morning then meet up with them at church? Obviously there would need to be something for them to do! (thought we were concerned about free time?). We're bending the entire fucking trip for 12 fucking kids???? > Or, is there anything close to where they're going to be in NJ where those kids aren't just hanging around? (not likely). > They really wanted all kids to be with them at the awards. This is not an option right? BT thinks the awards are probably just for the festival participants, right? > theater students - lecture or backstage tour? BT explained that bway classroom is only at 10am. > No Dallas BBQ for lunch. "only like 3 kids could eat there". > Buca for lunch (if available) instead of Dallas BBQ then eat dinner en route home.
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