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Mon Aug 13, 2018
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Loudoun County High School Band-Virginia Beach, VA-10-20-2018
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Loudoun County High School Band
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OR
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Final Room List
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Hotel Info Form
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Contract Status
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Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
Loudoun County HS to Rock Ridge HS, Ashburn, VA = 13.5 miles = 30 min. Rock Ridge HS to Va Beach Sportsplex = 224 miles = 4 hrs. non stop 6/21/2018: > BT found out who the new band booster parent is - Jimmy - and spoke to him today. Very responsive. Updated him in system as primary contact. > Myrtle Beach is now out. > They are going to state assessments at Rock Ridge HS in Ashburn area on Oct. 20 in the morning. They usually leave about 8am, do assessment. > Then pack up and head to VA Beach to sports complex for USBands state competition. Won't have exact times until late Aug. > $10 lunch MC en route. Will be there until 10pm. Dinner on own at Sportsplex. > Hotel Sat. night, and BG on Sunday. Return Sunday night. > Charter buses. Last time they used Gunther. I think there is a county approved list that we have. > Sunday bfast. Meals in park. > 75 to 80 band members. + about 10 adults. > Budget - they did something similar to NYC in 2016. It was $120 plus bus for quad. This would be similar. > BT created folder, started IOG, and added to WB with mid-July TO date for fall travel. 7/20/18: > BJS completed IOG. > CH, please send out CQR and make remaining attachments ASAP. BJS needs to run rates this AM. Thanks! ____ CH ____ 7/20/18: > BJS made attachments, with exception of Bus Companies and hotel. > BJS ran rates. > T, please note, the NYC trip from 2016 you referenced at $120 + bus did not include nearly as much as this trip, namely the addition of Busch Gardens and meals in the park when compared, so that is not a good judge of what this trip has ended up costing. This trip also has more meals. If they want to bring cost down, we could move them from an Oceanfront Hotel to someplace inland - Personally, I see no reason to stay waterfront when they are not arriving until 10:30pm and departing the next morning. Just a thought . . . > Comps = 1:25 paid T1 = 81 - 90 T2 = 71 - 80 (+$20) T3 = 61 - 70 (+$20) > CH, please complete TO and TEXT Message (not Slack) BJS as soon as complete so BJS can review and then pass along to BT so he can share with client - Thanks! _x___ CH _7/20/18___ 7/20/18: > BJS reviewed and updated TO as needed and then made PDF as well. > BT, ready for you to share with your client. Please be sure to read notes above as well, prior to presentation. Thanks! __X__ BT __7/20/18__ 8/3/18: > BT spoke with Jimmy today re: TO and charter choices. > They will have 95 students plus 17 adults = 112. Gunther and Adv. by Dawn quotes are both for 56 pax buses. They could have a few extra adults, but they will be able to drive. 2 buses will be fine. > Please go ahead and make Adv. by Dawn their charter choice since it's half the price of Gunther! > He will run the package by the director and others asap. Thinks it should be good. Will advise asap. 8/9/18: > Jimmy called BT yesterday. They have decided to do this trip on their own b/c of price. > Cancel all. 8/13/18: > BJS marked CANCELED! > BJS canceled Hotel and Charter. > HMS, please review and cancel any of your portions if / as needed. Thanks! ____ HMS ____
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