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Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
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Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
10/25/00: > BJS completed IOG & Bible and made attachments. > FM, please secure quotes for 2-55s from Winn, Newton & Tourtime. FYI - Winn is usually a pain to deal with - just preparing you!!! > MWL, please review attachments / inclusions and update as needed. Thanks! > BJS has secured Hotel (made switch with Patrick Henry HS Band. Midlothian will be at Crowne Plaza and PHHS will be at Holiday Inn Select. > BJS has LVM for Clinic possibilities. > DSC hoping to meet with Client first of next week; therefore, PTP needs to be completed by Friday, 10/27. 10/25/00 FM ____ 10/26 MWL ____ 11/2/00: > BJS completed PTP and faxed tro DSC. > MWL, please process per SOP. > DSC to pick up and deliver to Cleint either on Friday 11/3, or first of next week. __X__ MWL __X__ 11/8/00: > DSC met with Client . . . > Leave Wednesday at 12:30 pm. > Orchestra will also be traveling with them therefore total pax = 140 (125 + 15) > BJS revised IOG & Bible and adjusted inclusions per Client's requests. > BJS spoke with Hotel and confirmed additional night availability and increased block to 44 rooms. > FM, please secure new quotes for this group - 3-47s from Newton & Tourtime only. The IOG is revised, so they will need to see it. You can make the price changes in the system. > MWL, please review attachments / inclusions and update / confirm as needed. There are a number of changes. Thanks! > Revision to be completed in time for VMEA, if at all possible. 11/6 FM __X__ 11/6 MWL 11/14 11/14/00: > BJS completed PTP Rev. 1. > MWL, please process per SOP. > DSC to pick-up Wednesday afternoon for delivery to Client at VMEA. __X__ MWL __X__ 12/14/00: > DSC spoke with Jim . . . > Will have more answers tomorrow. His promise to pay from his students is due tomorrow. Orchestra may or may not attend. . . 12/18/00: > DSC spoke with Jim . . . > Orchestra is not attending; therefore, count = +/-100 (90 + 10) > Transportation = on own! > Delete: Riverboat cruise at Stone Mtn., but keep time at Stone Mtn. Shorten so they depart Stone Mtn. at 11:30ish AM. Lunch remains on own. > BJS needs to refigure rates and have reivision to him on 1/2/01. BJS revised rates and they do not change. > Otherwise, everything stays as presented. > BJS completed PTP Revision 2 and faxed to Client & DSC on 12/19/00. > Mailed hard copy to Client on 12/19 so he will have irt when he returns after the holidays. > MWL, please update attachemnts, as needed, once he gives us the go to Contract. ____ FM ____ ____ MWL ____ 1/9/01: > Per DSC conv. with Jim Hale > He is ready for Contract based on PTP Revision 2 which BJS faxed to Client on 12/19/00. > Transportation is On Own! > As this is going to Contract, please review all inclusions and confirm as needed. DSC to deliver Contract NLT 1/15/01. Thanks. ____ FM ____ ____ MWL ____ 2/6/01: > On Wednesday depart at 2:30 pm , arrive Atlanta 12:30 AM > On Friday pm - GA State University Wind Ensemble Concert (and he wanted to discuss possibilties at Stone Mountain - I told him that I didn’t think Stone Mtn was open in the evening that time of year - he didn't seem to hear me.) > On Sunday - depart 8AM and head to straight to school, arriving 6pm. > He is ready for the Contract. I told him he would have it by the end of the week. > BJS revised IOG & attachments accordingly. 2/9 MWL 2/9 2/13/01: > BJS completed Contract Packet and Deposit / First Payment Inv #2864, $8,700 - due with Contract, FPGF, Room List, HIF, Charter Co Info Form all on 2/23/01. > FM / MWL, please process per SOP. DSC will be picking up for delivery later this morning. Thanks! ____ FM / MWL ____ 2/27/01: > Rec'd deposit / first payment check #48871, $8,700 - INV #2864, PIF. > Contract not yet here, but sending payment signifies acceptance of terms. > MWL, please review contract inclusions and proceed as needed. Thanks! ____ MWL ____ 3/1/01: > Rec'd signed CONTRACT from Jim. > MWL, as this is now UNDER CONTRACT, please proceed as needed. Thanks! ____ MWL ____ 3/15/01: > BJS tried Barbara Astoria (Head Chap). 897-1791 - this is her home number. They did not know her work number. BJS LM with son? And said that DSC would call back when she returns to town next week. > BJS called Jim and LM with hotel phone number. 3/30/01 > Recv'd FPGF & HIF today via fax--everything matched up--MWL stamped entered in Correspondence and took the rooming list & HIF for the hotel file. > Jim called and spoke with MWL as DSC was out sick. > He says the $8 is fine--can they maybe do a later show so they wouldn't get back to the hotel so early? They are doing Dinner at the Varsity. > This is the short version of a 20-25-minute phone call. > MWL to check on schedule and availability for that night at a later show. ____BJS_____ ____DSC_____ 3/30/01: > FPGF = 92 (82 + 10) > Rms / Pax 19 Q / 76 02 T / 06 04 D / 08 02 S / 02 TOTALS = 27 ROOMS and 92 PAX (82 + 10) > Room list also notes 2 single rooms for Bus Drivers. These are not included in counts listed above. > BJS updated IOG & Bible based on these guaranteed numbers. > MWL, please proceed accordingly, based on guarantees. . . Thanks! ____ MWL ____ 4/16/01: > Jim faxed Charter Company Information Form. It stated that Charter Co. was responsible for Driver's rooms & payment, yet he wanted us to make the reservation and then they would pay on arrival. > BJS infomred him that we cannot & would not be able to do this. On too many occasions we have been left with the bill! He seemed to understand. DSC had givven him the phone number for the hotel to give to Winn. MWL, please contact hotel and remove the drivers from our room list!!! > He wanted to add one extra set of tickets for everything they were doing as he had a person who would be joining them in Atlanta, but would not need a room. I explained that everything has been ordered and at this late date it would not be possible to add her. I suggested that he have her pay as she goes! > He also wanted us to add driver's to all meal counts. I told him that we did not do this, eventhough he wanted to pay us for this - it would be too confusing and again, counts, etc. have already been guaranteed. Drivers will eb on their own. ____ MWL ____ 4/17/01: > BJS prepared, faxed & mailed INV #2915, $22,131 - due from 3/16/01. 4/18/01: > BJS faxed advance copy of FI to Jim's attention. 4/23/01: > Rec'd check #49045, $22,131 - INV #2915 PIF > Account is PIF.
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