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Toronto, Ontario, CN
Toronto, Ontario, CA,
Torrington, CT, CT
Totonto, CT
Townsend, TN
Towson, MD
Trenton, NJ
Triangle, VA
Tuscaloosa, AL
Tuxedo, MD
Universal City, CA
Upper Marlboro, VA
Vails Gate, NY
Varies, AK
Vaugwa Ontario, CA
Victoria, ON
Vienna, VA
Virginia Beach, VA
Waldorf, MD
Walkersville, MD
Washington, DC
Washington, MD
Washington, NJ
Washington, VA
Washington DC, DC
Washington DC, VA
Washington, D.C., DC
Washington, DC, DC
Washington, DC, MD
Washington, DC, VA
Wellsboro, PA
West Chester, PA
West Grove, PA
West Newton, PA
West Orange, NJ
Westchester, IL
Westhaven, CT
Westminster, MD
Westwood, MA
White Plains, NY
Whites Creek, TN
Wildwood Crest, NJ
Wilkes-Barre, PA
Williamsburg, OH
Williamsburg, VA
Williamsport, PA
Wilmington, DE
Wilmington, NC
Winchester, VA
Winter Park, FL
Winterthur, DE
Woburn, MA
Woodbridge, VA
Worcester, MA
Worthington, OH
Wright-Patterson AFB, OH
Wytheville, VA
X, PA
York, PA
York Springs, PA
Yorktown, VA
Zainesville, OH
OR
Number of
PAX
Youth
Adults
Escorts
DOF
Comps
Single
Dbl
Trip
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Quint
Sext
Start
Date:
Time:
End
Date:
Time:
Contract
Due
Received
Deposit
Due
Received
Partial Deposit
First Payment
Due
Received
Final PAX
Due
Received
Final Room List
Due
Received
Hotel Info Form
Due
Received
Balance
Due
Received
Contract Status
Under Contract
Canceled
Trip Notes
( Print Note )
( E-Mail Corporate )
11/20/00: > DSC met with Client . . . > Roxbury Choir Festival Participation (all-day Sarturday) > Similar trip as in 1997. > Budget = Keep as low as possible. . . > Delete IMAX > Wanted Asti, but they are out of business. We will replace with Ellens. > St. John Divine Choir Sing > Empire State > Broadway Show (no preference as of yet). > NO CAMERAS!!! > Radio City Music Hall Tour > Hard Rock Cafe > Hotel Preference = Embassy Suites (they stayed their in 1997). > Embassy Suites is SOLD OUT - BJS LM for Lourdes at Radisson Suites. > Coaches - no preference - need 3 quotes FM, please get quotes for 1-55 & 2-47s from National, Tourtime & Newton. > BJS completed IOG & Bible, then made attachments in the system. > DSC has PTP mtg scheduled for Friday, 12/8/00 at 9:00 am; therefore, PTP needs to be completed NLT Thursday afternoon. 12/4 FM 12/7 12/7 MWL 12/7 12/7/00: > Hotel and Roxbury are approximately 42 miles apart. > BJS compared 1997 Rate which was $335/quint to '01 = $369/quint. The '97 trip had just 2 comps - '01 has three; show allowance was $40 in '97 - '01 = $60, etc. Not so bad for 4 years later! > BJS & MWL completed revised IOG and attachments as needed, then compiled PTP. > MWL, please process this afternoon & make one additional copy of most pertinent info for the 2nd Director (Christy). DSC will be picking up this evening while en route form NoVA. Thanks! 12/7 MWL 12/7 12/8/00: > DSC met with Christy, as Susan was called away from school this AM. Her father is dying and she had to go to Lynchburg. > Christy seemded quite pleased. > Charter Choice = Newton. FM, please secure coaches as requested. > DSC to follow-up first of week for any possible changes or go to Contract. 12/8 FM ____ 12/8 MWL FYI 12/18/00: > Per DSC msg from Client. . . > Delete Rose Space Center and replace with Radio City Music Hall Tour > BJS revised IOG and attachment. > Per person rates did not change, due to deletion of cameras as requested previuously. > BJS completed Revision 1 and faxed to client with detailed example of how to figure total cost. > BJS kept original of Revision for inclusion in CN (once requested). Then, on 12/19 . . . > DSC received call from Client and they could not find the fax. > Need to keep cost below $400 inclusive. > Deleted Wednesday departure and elected for 5AM on Thursday. > BJS called the hotel and requested a revised Contract to be faxed (one less night). > BJS revised Bible and IOG. > FM secured revised rates form Newton. > BJS prepared PTP Revision 2 and then faxed & mailed to Client and faxed to DSC. > They have deleted the Choir Sing at St. John (can you believe it!), as well as the MET Museum of Art, & Sony Wonder Tech. Added 3-hour Step-On Guided Tour. > BJS did not make changes on attachments. MWL will need to do this once they ask for a contract. Too much indecision at this time to keep changing attachments. 12/27 MWL 12/27 1/22/01: > BJS completed Contract Packet, including Deposit / First Payment INV #2831, $12,300 due with Contract, FPGF, Room List & Hotel Info Form on 1/31/01. > DSC to pick-up and deliver on 1/23/01 at 9am mtg. > FM, please do your INV & FPGF thing per usual. Thanks! __X__ FM __X__ 1/23/01: > Rec'd signed contract from Client - Deposit to follow. > FM, please check with Doris. Client currently has 2-46s and 1-55; however, they want to change the 55 to another 46, making a total of 3-46s. Please advise DSC whether or not this can be done. > Add Security Guard at hotel (1) from midnight to 5am all three nights - MWL, please check with hotel on this and advise BJS as to rate, minimum # of hours/night, etc. > Show choices - in order of preference = Beauty & The Beast, Kiss Me Kate, Annie Get Your Gun. > As this is now UNDER CONTRACT, please review and confirm all as needed. Thanks! 1/23 FM __X__ ____ MWL ____ 2/2/01: > Rec'd FPGF, Room List & HIF from Client. > Total pax = 129 (104 + 25) > Rms / Pax 18 Qt / 90 05 Q / 20 05 T / 15 02 D / 04 00 S / 00 TOTALS = 30 ROOMS & 129 PAX (104 + 25). > BJS revised IOG & BIBLE to reflect these guaranteed numebrs. > As these number are now guaranteed, please order, confirm, guarantee, etc. as needed. Thanks! 2/5 FM ____ ____ MWL ____ 2/7/01: > BJS faxed & mailed ST & INV #2856, $38,432 - due: 2/15/01. Total due on account = $50,732.00 . PLUS Hotel Security to be invoiced separately, once secured. 2/9/01: > BJS faxed and mailed ST & INV #2859, $1,008 for Hotel Security. Total due on account = $51,740.00 (balance to be paid on 2/15/01). 2/14/01: > Rec'd check #26743, $12,300 - INV #2831, PIF. 2/21/01: > BJS and MWL completed Final Itinerary & Packet. It is complete with thte exception of the Empsite State Building Observatory Check / Confirmation and the Beauty & The Beast Tickets (scheduled to arrive from NY NLT 2/27 or 2/28). > Folio, as well as all labels and envelopes are complete. > All copies have been made. > FM / MWL, please process all copies, etc. as needed and fax to required vendors, etc. per SOP. > DSC will pick-up and deliver once the show tickets have arrived. > There is also a balance on the account of $39,440 which must be PIF prior to departure. ____ FM ____ ____ MWL ____ 2/26/01: > Susan and Christy called - have a parent who wants to now be in a single - I told her it was too late. > Her pincipal's wife wanted a show ticket only - I told her she would have to order it herself - our ticket order has already been placed. > She also wanted to add a parent to an existing room - I said it was also too late. Everything has already been guaranteed - ordered. 2/27/01: > DSC has set final pre-trip appointment for 1:00 PM on Friday, 3/2/01. 3/2/01: > Rec'd check #1014, $1,008 - for Hotel Security. INV #2859 - PIF. 3/5/01: > Rec'd check #26829, $38,432 - INV #2856 - PIF. > Account is PIF. 3/13/01: > Susan called she was extremely pleased with everything, but had a few concerns . . . > Empire State would not accept our rarte, even with the signed fax by Harvey. Principal, Peter Koste, had to pay $111 cash on site in addition to our check. BJS said he will send refund check to Principal c/o Susan Wood. > Hotel was beautiful, but not nearly as convenient as Secaucus. I explained that when you wait until the end of November to begin planning, Secaucus is usually Sold Out. > Complained again about Newton's Drivers. - William (aka Shotgun), "drove like a bat out of hell"; Cowboy, "took off three mirrors"; and Holmes was "rude". BJS told her that he would speak with Doris about her concerns. > She made no mention of their missing the first couple NBC studio tour reservations - I suspect at their own fault, they got a late start from the hotel that morning. BJS did not bring it up as he did not want to open a can or worms! > MWL, please secure refund from Empire State. Also, we will pay the full price so this doesn't happen again, and then Harvey will need to refund us at the end of the season. Please make this happen! ____ MWL ____ 4/17/01: > BJS mailed check #5469, $111. This is refund for over payment at Empire State.
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